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Adult Ministry Administrative Assistant

3 months ago

Gilbert, United States MISSION Community Church Full time
Job DescriptionJob DescriptionSalary: $17.50

Adult Ministry Administrative Assistant


Summary of Position

The Adult Ministry Administrative Assistant is responsible for systems and processes that support the administrative needs for the MISSION Adult Ministry. From hospitality/check-in, facilities, communications, and all Adult Ministry special events, the Adult Ministry Admin ensures the Adult Ministry team is supported to execute in their ministry areas successfully. 



Primary Responsibilities: 

  • Oversee and maintain all systems and processes involved with the Adult Ministry groups, studies, and other Adult Ministry related events. This includes, but is not limited to the following: 
    • Managing all Adult Ministry facility requests, group and event registrations (including child care registration, if applicable) 
    • Creating, maintaining and following up on all Adult Ministry group, study, and event forms 
    • Managing the Adult Ministry process queues (in CCB) 
    • Manage and maintain Adult Ministry volunteer records
  • Develop and manage systems that measures and tracks group/event attendance, volunteer growth and retention, and provides pertinent data to the Adult Ministry team 
  • Follow up and respond to any church member/Adult Ministry volunteer requests, questions, and messages 
    • Respond to any messages or requests from church members or volunteers in relation to any of the Adult Ministry groups or events
    • Manage Adult Ministry process queues by following up and responding to  
    • Follow up and respond to any questions or messages received in the Adult Ministry queues (CCB) and or any other messages from church members or volunteers
  • Project Management
    • Submit all team project and event requests through management system
    • Works directly with the Adult Ministry team to organize and keep track of event tasks and project management.
    • Supports logistics relating to ministry-wide special events, including managing all Adult Ministry event facility requests, registrations and forms, volunteer needs, etc. 
  • Regularly connect with the Adult Ministry team to provide support and administrative needs. 
  • Assist with special projects and events as needed (10% or less)

Desired Qualifications/Skills

  • Highly administrative. Must be able to organize systems and processes from scratch and the ability to evaluate current systems for continual improvement.
  • Strong computer skills, comfortable with technology and able to adapt to new resources, including Microsoft Word, Excel, etc. 
  • Proficiency with Church Community Builder (CCB) system a plus
  • Strong team player and a quick learner 
  • Demonstrates the values of MISSION Community Church
  • Prior Administrative Assistant experience preferred 
  • Ability to work evenings on occasion (as needed based on Adult Ministry events) and work at All Staff church events, when needed