24-25 Office Manager

1 month ago

New Orleans, United States KIPP New Orleans Schools Full time
Job DescriptionJob DescriptionCompany Description

KIPP New Orleans Schools (KNOS) is a non-profit network of 13 college-preparatory, public charter schools serving 6,200 elementary, middle, and high school students, and over 1,500 alumni.  While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: To build academically excellent schools that create unlimited opportunity for all students. For nearly 20 years, we have a proven track record of preparing students for success in college, career, and beyond.

As an equal opportunity employer, we hire without consideration of race/ethnicity, economic status, age/ability, gender, gender identity/expression, sexual orientation, religion, country of origin, language(s) spoken, and/or other diverse backgrounds.

Click here to learn more about teaching and working at KIPP Public Schools

Job Description

The Office Manager will play a crucial role in ensuring the smooth and efficient operation of the school’s administrative functions. This individual will manage the front office, support the administrative team, and contribute to creating a welcoming environment for students, families, staff, and visitors.

Responsibilities:

Administrative Support:

  • Manage the day-to-day administrative tasks, including phone calls, emails, and visitors to the school office with both internal and external communications that maintain a positive and professional image

  • Maintain and organize files, records, and documents such as employee attendnace records, ensuring confidentiality and compliance with all relevant policies and regulations.

  • Supervise and coordinate overall administrative activities for the school. Assist with scheduling appointments, meetings, and events for school staff and parents.

  • Order and maintain office supplies, equipment, and materials as needed.

  • Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.

  • Assist Operations Team with bus transportation needs including, but not limited to communicating daily changes and updates, navigating scholar bus records. as well as ability to inform guardians of available bus routes for scholars.

  • Participating, as needed, in special projects.

Student and Parent Support:

  • Greet and assist students, parents, and visitors with a friendly and professional demeanor.

  • Coordinate and maintain student attendance records, helping to ensure accurate daily attendance taking.

  • Manage student information, including enrollment and withdrawal processes.

  • Assist with school communication to parents, including newsletters, updates, and announcements.

Financial and Budget Support:

  • Assist in managing the school's budget and financial transactions, including handling student payments within the Student Activity Fund and maintaining accurate records.

  • Process purchase orders, invoices, and reimbursements as necessary.

  • Assist in the preparation of financial reports and documentation for audits and compliance.

Health and Safety:

  • Support the school's health and safety procedures by maintaining records of student health information and emergency contact details.

  • Coordinate with school nurses and emergency response personnel as needed.

Qualifications

  • High school diploma or equivalent required; Bachelor's degree preferred.

  • 3 years of experience or more in office management, school administration, or a related field is highly desirable.

  • Excellent organizational and multitasking skills.

  • Strong communication and interpersonal abilities.

  • Proficiency in Microsoft Office applications and other relevant software.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Successful completion of State and Federal Criminal Background Check

    • Please note that any job offer extended to a candidate is contingent upon successful completion of the State/Federal Background Check, as well as reference checks. 

  • Personal affinity to our mission and vision, as well as demonstrated commitment to our 5 core beliefs - Relentlessness, Equity, Achievement, Community, and Hope

Physical Demands: 
The physical demands and environmental conditions described below are representative, but not exhaustive,  of those that must be met by an employee to successfully perform the essential functions of the role.  All of these physical requirements should be able to be performed with clarity, coherence and connectedness of the KNOS vision, and reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Must be able to sit and work at a desk/computer for extended periods of time

  • Must be able to spend the majority of the day standing or mobile throughout the school building, as well as talk, hear, grasp, reach and lift up to 30lbs with or without accommodations

  • Ability to concentrate in active and noisy environments such as cafeterias and playgrounds, to more moderate situations such as classrooms or large group professional settings

  • Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment

  • Ability to handle potential high stress conditions 



Additional Information

  • We offer competitive compensation commensurate with experience and a comprehensive benefits package including:

    • Healthcare & Wellness (health, vision, dental, life insurance, Employee Assistance Program, and short-term disability)

    • 403(b) retirement plan with up to a 5% contribution match

  • 104 hours of Paid Time Off per year

    • Approximately 28 holidays per year including Mardi Gras, Juneteenth, Thanksgiving, and Winter Break

  • Box Office-Event Assistant

    1 month ago

    New Orleans, United States Orpheum Theater Manager LLC Full time

    Job DescriptionJob DescriptionThe Box Office -Event Assistant is responsible for coordinating day of show staff and maintain all box office policies and procedures. This role is highly visible and interacts with ticketing staff, GM, talent bookers, marketing, venue guests, ticketing providers, artist, record labels, fan clubs, and tour managers.ESSENTIAL...

  • 24-25 School Bus Driver/Operator

    3 months ago

    New Orleans, United States Community Academies of New Orleans Inc Full time

    Job DescriptionJob DescriptionJob Description – School Bus Driver/OperatorAbout CANOCommunity Academies of New Orleans (“CANO”) is a new charter school management organization created to bring together Esperanza Charter School, Foundation Prep Charter School, and Lafayette Academy Charter School with the ultimate goal of strengthening all three...

  • Event Ticketing Coordinator

    2 weeks ago

    New Orleans, Louisiana, United States Orpheum Theater Manager LLC Full time

    Job OverviewThe Event Ticketing Coordinator plays a vital role in managing the ticketing operations for events. This position is highly interactive, requiring collaboration with various stakeholders including ticketing personnel, management, artists, and venue guests.Key ResponsibilitiesFacilitate ticket order processing through various channels including...

  • 24-25 Dean of Culture

    4 weeks ago

    New Orleans, United States KIPP New Orleans Schools Full time

    Job DescriptionJob DescriptionCompany DescriptionKIPP New Orleans Schools (KNOS) is a non-profit network of 13 college-preparatory, public charter schools serving 6,200 elementary, middle, and high school students, and over 1,500 alumni.  While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: To...

  • Office Manager

    4 weeks ago

    New York, United States NYC Based Construction Manager and GC Full time $45,000 - $65,000

    Job DescriptionJob DescriptionWe are based out of Long Island City Queens, NY. This position requires applicants who are committed to in-person, full time and timely attendance. You will be expected to work Monday - Friday from 8am-5pm. English fluency is required and multi-lingual is nice to have.Please see the list below for an example of your expected...

  • Office Manager

    3 weeks ago

    New Orleans, United States Christian Shane Full time $60,000 - $70,000

    Job DescriptionJob DescriptionOffice ManagerPosition Overview:We are seeking a proactive and organized Office Manager to oversee the administrative operations of our office. The Office Manager will be responsible for managing office procedures, ensuring administrative efficiency, and providing leadership for our team of real estate professionals. The ideal...

  • Office Manager

    3 weeks ago

    New Orleans, United States ATG Entertainment Full time $27,000 - $30,000

    Job DescriptionJob DescriptionPOSITION: Office Manager LOCATION: New Orleans, LouisianaHOURS: Full TimeCOMPENSATION: up to $30,000 salary (Commensurate on experience)ABOUT THE POSITIONThe Office Manager leads the office administration and reception desk for Saenger & Mahalia Jackson Theaters in New Orleans, LA. Interfacing with customers, colleagues, and...

  • Office Manager

    3 months ago

    New Orleans, United States Professionally Polished Full time

    Job DescriptionJob DescriptionJoin Our Team at Urban League of Louisiana (ULLA)!Position: Office Manager What You'll Do:As the Office Manager at the Urban League of Louisiana, you'll ensure the smooth running of our front office. Your tasks will include greeting visitors, managing administrative duties like data entry, financial record-keeping, and...

  • Security Officer

    2 days ago

    New Orleans, Louisiana, United States Ochsner Health Full time

    Job SummaryOchsner Health is seeking a highly skilled and dedicated Security Officer to join our team in Kenner. As a Security Officer, you will play a critical role in ensuring the safety and security of our patients, employees, and visitors.Key ResponsibilitiesEnforce all company safety and security rules, regulations, and policies on company...

  • Grants Manager

    2 weeks ago

    New Orleans, United States Orleans Parish Sheriff's Office Full time

    Grants Manager.pdf Page 1 of 3 GRANTS MANAGERSUMMARY The Orleans Parish Sheriff's Office (OPSO), New Orleans, Louisiana, provides residents' care, custody, control, and rehabilitation. We are committed to providing the highest level of service and security to the court systems, the execution of court mandates, and the protection of individuals' rights and...

  • Front Office Manager

    7 days ago

    New Orleans, United States Island Hospitality Management Full time

    Job DescriptionJob DescriptionDescription:As our Front Office Manager, you will be involved with all aspects of the front office operations. You will be responsible for ensuring the overall success of the front desk, guest satisfaction, and product quality standards are being met or exceeded.This position may require flexible scheduling...

  • Project Manager

    1 week ago

    New York, New York, United States Lane Office Full time

    About Lane Office Lane Office is a leading New York based office furniture dealer and interior construction sub-contracting firm. We are committed to delivering exceptional client experiences by providing high-quality products, expert installation services, and seamless project management. Position Summary We are seeking a highly motivated and experienced...

  • Case Manager

    2 months ago

    New Orleans, United States Orleans Parish Sheriff's Office Full time

    SUMMARY The Orleans Parish Sheriff’s Office (OPSO), New Orleans, Louisiana, provides the care, custody, control and rehabilitation of its residents. The Mission of the Orleans Parish Sheriff’s Office is to provide community safety and service to the people of Orleans Parish by protecting the rights and humanity of people in custody, supporting the...

  • Office Assistant

    2 months ago

    New York, United States Arc Fund Manager LLC Full time

    Job DescriptionJob DescriptionSalary: $40K to $50KAbout the OrganizationWe are active in venture capital, opportunistic real estate and family office activities. Check out www.arc-vc.com and www.arcny.com. Office AssistantThe Office Assistant supports the Arc team. The role involves a variety of administrative functions.  This includes normal...

  • Bookkeeper/Office Manager

    3 days ago

    New Orleans, Louisiana, United States JTJA Inc MR ROOTER PLUMBING Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Bookkeeper/Office Manager to join our team at JTJA Inc MR ROOTER PLUMBING. The ideal candidate will be responsible for managing the day-to-day financial operations of our office, ensuring that all administrative tasks are completed efficiently and accurately.Key ResponsibilitiesManage and...

  • Special Education Instructor for Grades 24-25

    2 weeks ago

    New Orleans, Louisiana, United States Kipp Full time

    Company Overview KIPP New Orleans Schools (KNOS) is a non-profit organization comprising 13 college-preparatory, public charter schools that cater to 6,200 students across elementary, middle, and high school levels, along with over 1,500 alumni. Each school is distinct, reflecting the unique community it serves, yet we are unified by a common mission: to...

  • Office Manager

    1 month ago

    New Orleans, United States ETOH Monitoring, LLC Full time

    Job DescriptionJob DescriptionElectronic Monitoring Company seeking office manager / accounts manager to assist with report generation, filing, accounts receivables, invoicing, and payment processing. Position includes general office management and organization as well as contacting clients directly regarding accounts and payment agreements. Tremendous room...

  • Engineering Office Manager

    3 months ago

    New Orleans, United States Volkert Inc Full time

    Job DescriptionJob DescriptionAre we the road to your future?Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients,...

  • Front Office Operations Manager

    5 days ago

    New Orleans, Louisiana, United States Avion Hospitality Full time

    Job SummaryThe Avion Hospitality is seeking a highly motivated and experienced Front Office Assistant Manager to join our team. The successful candidate will be responsible for assisting the Front Office Manager with the operation of the Front Office in an attentive, friendly, efficient, and courteous manner, providing all guests with quality service prior...

  • Front Office Manager

    7 days ago

    New Orleans, United States Hotel Theo Full time

    Raines Co.- Your Future is NowPosition Summary:  The Front Office Manager is responsible for directly supervising all front office personnel and ensuring proper completion of all front office duties.We offer Medical/Dental/Vision benefits, a generous PTO program, points based bonus, daily pay, an Employee Referral bonus program, and the opportunity to join...