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Association Business Manager

2 months ago

Vancouver, United States AMS, Association Management Services.NW Full time
Job DescriptionJob Description

Job Title: Association Business Manager

Job Type: Full-time

Pay: DOE

Schedule: Monday-Friday, Flexible Schedule available after 90 days

Why Join AMS?

Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. You’ll grow as we grow.

A Fresh Start – If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture – We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time – After your first year of employment you will receive paid volunteer hours each year to participate in TMG Cares Events that give back to the community.

As an Association Business Manager your average day will Include:

  • Assists and follows directions from President of AMS, Association Management Services.
  • Confers with representatives of Homeowners' Association or Board of Directors to collaborate and determine management priorities.
  • Maintains good public relations and interacts with clients, customers, and co-workers in a positive, respectful, and professional manner at all times.
  • Maintains effective and timely communication with support team.
  • Evaluates financial status of the Association and prepares annual budgets for review.
  • Attends board meetings, presents property manager report, and assists in administrative tasks.
  • Responsible for publishing newsletters and coordinating delivery or mailings.
  • Updates the Board of Directors on CC & R's policies & procedures & provides information on current industry developments.
  • Coordinates and arranges meetings, prepares agendas, records, and transcribes minutes of meetings.
  • Coordinate meeting packets to include preparation of manager's report, prepare and mail 7 days prior to scheduled meetings.
  • Oversees Reserve Studies, researches issues, and presents Board of Directors with recommendations.
  • Determines work procedures, prepares work schedules and expedites workflow.
  • Oversees collection of monthly assessments from residents, including lien and legal notices.
  • Directs activities of On-Site Managers including maintenance, janitorial, guard, and groundskeeping staff who perform routine repairs, maintain buildings and grounds, and patrol area to maintain secure environment of complex.
  • Arranges for and obtains bids and oversees activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool management personnel.
  • Provides authorization for payment of invoices in accordance with the management contract.
  • Maintains contact with insurance carrier, fire protection, police department, and other agencies having jurisdiction over property to ensure that association is complying with codes and regulations of each agency.
  • Investigates resident disturbances, violations, or complaints, and resolves problems in accordance with regulations established by Board of Directors.
  • Manages the compliance programs as approved under the direction of the Board of Directors, including compliance inspections.
  • Performs monthly site visits to assess property.
  • Attend evening board meetings as required.
  • Participates in after-hours phone coverage per policy.
  • Responsible for daily tracking of non-billable and billable time minimum of 75% of hours worked/40 hour work week.

WHAT WE OFFER

  • Competitive salary.
  • May include ancillary pay.
  • Gas allowance of $175 per month.
  • Cell phone allowance of $40 per month.
  • Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium.
  • Vison and dental plans are available. The employer contribution is 75% of the monthly premium.
  • Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go.
  • Vacation accrual, 10 days per year.
  • Sick time, 1 hour every 40 hours worked.
  • 10 paid holidays.
  • $25,000 company-paid term life insurance policy.
  • Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance.
  • 401(k) Retirement Plan with discretionary annual company match – available after 6 months of employment during company open enrollment periods January and July of each calendar year.