Sale Coordinator

6 days ago

Marlborough, United States Bonhams Full time
Job DescriptionJob DescriptionSalary: $18.00-$21.00

About the Company

Based in Massachusetts, Bonhams Skinner holds approximately 100 sales a year in 20 collecting categories including Americana, Fine Art and Collectibles, and Wine, and ranging from fine wine to contemporary paintings.


About the Role

The Wine Department Sale Coordinator is an integral role in the auction process, supporting the Specialists and Celler Manager in the successful delivery of over 12 auctions as well as the day to day running of the department.


What you will be doing

  • You will be the department’s experienced user of Auctioneer 3, the bespoke Auction Management System and primary business tool.
  • You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
  • You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
  • You will help co-ordinate the movement of property throughout the sale cycle, working with various departments, regional offices, Operations & Photography to ensure efficient and compliant stock movement and publication.
  • Support physical duties associated with all property, including but not limited to: receiving and processing of property, barcoding, scanning, physical movement and general property management of all items, assist with set up and break down of various events and tastings.
  • Liaises with Celler Manager and team with occasional visit to our off-site warehouse facility.
  • You will work with Client Services, Operations and the Celler Manager to support clients with after sale enquiries and all applicable internal and external paperwork.
  • You will support departments with preparing valuations, condition reports and condition photography as required.
  • Work in a collaborative and congenial manner with all colleagues and support departments such as Operations, Client Services, Shipping and Representatives, etc.
  • As an important part, you will also support on many day-to-day auction activities and ensure the departments have all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre- and post-sale, bidding, and event management.
  • Assist with company-wide sale day activities such as clerking and phone bidding as needed.

 

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your manager.


Key Skills & Attributes

  • Strong time management and organizational ability
  • Excellent communication in all modes with both internal and external stakeholders
  • Ability to manage workflow and priorities in a fast-moving environment
  • A flexible approach and a willingness to support departments and teams outside of your core responsibilities
  • Outstanding people skills and ability to grow and establish relationships with others
  • Be comfortable in a public facing role, past presentation experience is a plus
  • Solid administrative and time management skills and proficiency in Outlook/Word platforms
  • 1-2 years in an administrative position (not necessarily from an auction background)
  • High level of personal accountability


What We Offer

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package to encourage work/life balance, including:

  • Shortened work week: Standard workday is 7.5 hours and work week is 37.5 hours
  • Excellent medical, dental and vision insurance – HMO, EPO, PPO with FSA and HSA
  • 20 days paid time off (PTO)
  • 12 paid holidays and holiday break from Christmas to New Years Day
  • 16 weeks fully paid parental leave and flexible work arrangements
  • 401(k) retirement plan with company contribution
  • Life insurance with AD & D
  • Short- and long-term disability
  • Paid cellphone and data service
  • Tuition reimbursement
  • Commuter benefits (transit and parking)
  • Employee assistance program (EAP)
  • Professional development: free online training and expansive content library
  • Onboarding buddy: 90 day mentor to welcome and orient new joiners
  • Employee resource groups: social club, diversity committee, mentorship program
  • Sponsored socials: annual staff art exhibition, annual summer and holiday parties, monthly birthday treats, weekly breakfast

 

Bonhams participates in E-Verify.


Applicants who best match the position needs will be contacted.


Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.


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