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Office Coordinator

4 months ago

Marlborough, United States Intelliswift Full time

Office Coordinator Job ID: 23-04669

Duties:

Job Description

POSITION SUMMARY: Receives visitors, provides general administrative support, and coordinates facilities for the Marlborough office.

ESSENTIAL FUNCTIONS:

Serves as the first point of contact for visitors to the office and general phone calls

Maintains orderly conference rooms, kitchen, and mail room with adequate supplies

Uses Outlook Calendar to schedule meetings and manages meeting room space

Sorts, distributes and handles incoming/outgoing mail.

Maintains US Government Client and FedEx machines

Coordinates and plans company social events

Administers business card ordering for certain employee groups

Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance

Acts as Fire Warden

Arranges meals and logistics for meetings and sales training

Orders assessments and references for the Sales candidates

Acts as vendor contact for: Real Estate Manager, FedEx, UPS, Konica Minolta and Client

Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees

Regular attendance and timeliness is essential

Skills:

QUALIFICATIONS:

Excellent verbal communication skills required

Proficient in MS Office (Word, Excel, and Outlook)

Strong customer service orientation and sense of confidentiality

Detail oriented and a multi-tasker

Education:

.

HS Diploma/GED and a minimum of 2 years' related experience

Languages:

English Read Write Speak

Skills: Required

* TRAVEL ARRANGEMENTS
* SCHEDULING
* CUSTOMER SERVICE
* MICROSOFT OFFICE

Additional

* MAINTENANCE
* DETAIL ORIENTED
* MULTI-TASKER
* MAIL ROOM
* ADMINISTRATIVE SUPPORT
* FEDEX
* EXCEL
* REAL ESTATE
* UPS
* ADMINISTRATIVE TASKS
* CLERICAL
* ORDERING
* CUSTOMER SERVICE ORIENTED
* SALES TRAINING
* LOGISTICS
* Job details
*