Purchasing Assistant

2 weeks ago


Louisville, United States Design Mechanical Full time
Job DescriptionJob DescriptionSalary: $22.00- $25.00

Design Mechanical, Inc., a Comfort Systems USA company


In Colorado, we have two locations – Louisville, our corporate headquarters, and Breckenridge, with a combined 400 employees. Locally, we are a small family environment, and nationally, as part of Comfort Systems USA, we are one the largest Mechanical Contractors with excellent benefits packages, competitive pay structures, career progression, and more.


Job Title: Purchasing Administrative Assistant

Department: Finance & Accounting

Reports to: Purchasing Manager

FLSA Status: Non-Exempt (Eligible for OT)

Location: Louisville, CO

Wage Range: $ 22.00- $25.00/hour

Benefits Included Comprehensive Medical, Dental, Vision, FSA/HSA, Matching 401K, Long Term Disability, Short Term Disability, Company Paid Life and voluntary Spouse and child Insurance, AD&D, Employee Assistance Program, PTO, Paid Holidays, voluntary additional insurance/benefits, and other great perks.

Overview:
Design Mechanical Inc. is hiring a Purchasing Assistant to perform various administrative support duties for the Purchasing Department. This includes processing purchase orders and requisitions, tracking and maintaining inventory, reviewing invoices, maintaining files, and placing orders as needed. The Purchasing Assistant will also assist in completing related reports and documentation as required.

 

Duties and Responsibilities:

  • Processing purchase orders in high volume for Project Managers and Service Technicians
  • Obtaining sales confirmations/acknowledgments from vendors via phone and email
  • Assist with requesting price quotes for buyouts, projects, and specialty items from our vendors
  • Maintaining purchasing documents, files, and records with electronic and paper files
  • Daily data entry for quarterly reporting for national accounts and reconciling quarterly reports.
  • Investigate and resolve problems associated with processing invoices for accounting.
  • Follows up on pending items consistently with Vendors, Project Managers, and Technicians to ensure that all purchase orders are entered and committed for billing.
  • Communicating with vendors regarding rentals, product availability, and shipping requirements
  • Be able to meet tight deadlines with little margin for error for month end and quarter end.
  • Providing daily administrative support to the Purchasing Department


Knowledge, Skills, and Strengths:

  • Proficiency in Microsoft Office including Excel, Word, and Outlook; 10-key by touch (Required)
  • Ability to multi-task, is very organized, detail-oriented with an eye for accuracy.
  • Excellent oral and written communication
  • Strong daily data-entry skills with demonstrated accuracy and precision in reporting.
  • Ability to work independently and adapt to a fast-changing, fast-paced environment, solve problems, and be accountable for decisions.


Requirements:

  • 1 – 2 years of previous experience in a similar role (construction industry preferred)
  • High School Diploma or GED (Highly Preferred)


Design Mechanical, Inc. is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage, and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act. They will be provided as requested by candidates taking part in all aspects of the selection process. All your information will be kept confidential according to EEO guidelines.

 

Design Mechanical, Inc. is not open to third-party solicitation or resumes for our posted FTE positions. Resumes received from third-party agencies that are unsolicited will be considered complimentary.



  • Louisville, United States White Lodging Full time

    Assist the overall operations of the Purchasing and Receiving areas. To streamline and create effective duties to ordering, procurement, planning, and quality assurance of all food and beverage needs in the hotel. This includes processes and checklis Purchasing, Coordinator, Beverage, Skills, Accounting, Hotel, Business Services


  • Louisville, United States Labor Solutions, LLC Full time

    Job DescriptionJob DescriptionOur client is seeking an Executive Administrative Assistant to join their team! You will provide high-level administrative support which will play an essential part to their organization.Shift: 8am - 5pm (Mon - Fri)ESSENTIAL FUNCTIONS:This person will be the public introduction to our company being responsible for reception...


  • Louisville, Kentucky, United States Department Of The Army Full time

    Summary About the Position: Provide a wide range of administrative and management assistance required to operate a designated functional area(s) for the organization.Management may select at either the GS-05 or GS-6 grade level. Full performance is at the GS-06 grade. DutiesUtilize a variety of automation software to facilitate various activities to support...


  • Louisville, United States Kentucky Community and Technical Colleges Full time

    Title: Sr. Administrative Assistant Salary Range: $42,000. to 45,000. based on education and experience Contract Term Length: 12 Months Standard Hours: 37.50 Work Location: Hybrid FLSA Status: Non-Exempt College: Jefferson Community & Technical College Campus Location: Jefferson Community College Department: Vice President of Administration & Chief...


  • Louisville, United States Department Of The Army Full time

    Summary About the Position: Provide a wide range of administrative and management assistance required to operate a designated functional area(s) for the organization. Management may select at either the GS-05 or GS-6 grade level. Full performance is at the GS-06 grade. ...

  • Event Assistant

    3 weeks ago


    Louisville, United States Royal Connections Full time

    Royal Connections is a growing sales firm dedicated to delivering top-notch outreach and fundraising solutions to our valued clients. We pride ourselves on our commitment to excellence, innovation, and creating meaningful relationships with potential customers on behalf of our clients. As we continue to expand, we are seeking a motivated and enthusiastic...


  • Louisville, United States McCormack Baron Companies Full time

    Assistant Property ManagerReports to the Property ManagerDate Written or Revised: November 17, 2023FLSA: Non-ExemptPosition OverviewThe Assistant Property Manager is responsible for effectively computing, classifying and recording numerical data to keep financial records complete while assisting with the leasing, marketing and resident relations for the...

  • Executive Assistant

    3 days ago


    Louisville, United States Gro HR Consulting Full time

    Job DescriptionJob DescriptionJOB DESCRIPTIONPosition: Executive AssistantLocation: Louisville, KYPay: $19-23 hourly depending on experienceAbout us! We are Louisville’s highest-rated eye care provider. The Eye Care Institute provides you with more than a job; we provide you with a career. With The Eye Care Institute, we value work/life balance. No...


  • Louisville, United States Healthpeak Properties, Inc. Full time

    Job DescriptionJob DescriptionPOSITION RESPONSIBILITIESResponsibilities include but are not limited to:Develop and maintain working relationships with tenants and decision-makers.Coordination and implementation of portfolio-specific tenant outreach programsAddress tenant concerns quickly, professionally, and economically.Attend regular meetings with Senior...


  • Louisville, United States CARMAX Full time

    7174 - Louisville - 9550 Bluegrass Pkwy, Louisville, Kentucky, 40299 CarMax, the way your career should be! Provide an iconic customer experience At CarMax, we make selling a car an easy and convenient process for our customers. You will be an essential part of our Purchasing team, collecting the information needed for Buyers to generate accurate...


  • Louisville, United States CarMax Full time

    7174 - Louisville - 9550 Bluegrass Pkwy, Louisville, Kentucky, 40299 CarMax, the way your career should be! Provide an iconic customer experience At CarMax, we make selling a car an easy and convenient process for our customers. You will be an essential part of our Purchasing team, collecting the information needed for Buyers to generate accurate appraisal...


  • Louisville, United States Paul's Fruit Market Full time

    As a Cashier, your primary responsibility will be to efficiently and accurately process customer purchases and provide excellent customer service. You will be customers' final point of contact during their shopping experience, ensuring a positive and pleasant checkout process. Supervisory Responsibilities: None. Duties/Responsibilities: Greeting...


  • Louisville, Kentucky, United States Norton Healthcare Full time

    Responsibilities: The pharmacy buyer is responsible for procurement, storage and monitoring of all pharmaceutical-related inventory within assigned facility(s). The pharmacy buyer also manages invoices and purchase orders for related items, supply invoices and etc. This necessitates that the pharmacy buyer works closely with pharmacy management. The buyer is...

  • Campus Ministries

    7 days ago


    Louisville, United States Southeast Christian Church Full time

    Has God blessed you with high-capacity skills and a heart for serving others? The campus ministries team impacts all parts of the church, and we need help in this fast-paced environment. If you are gifted in administrative tasks such as ordering catering needs, making travel plans and completing online purchasing requests - these are just a few ways you can...

  • Campus Ministries

    3 days ago


    Louisville, United States Southeast Christian Church Full time

    Has God blessed you with high-capacity skills and a heart for serving others? The campus ministries team impacts all parts of the church, and we need help in this fast-paced environment. If you are gifted in administrative tasks such as ordering catering needs, making travel plans and completing online purchasing requests - these are just a few ways you can...


  • Louisville, Kentucky, United States Enterprise Medical Recruiting Full time

    Ever thought about a concierge medical practice? You can start one right where you areWe offer a turn-key solution for physicians seeking to operate as a concierge medical practice. Our customized approach manages the conversion process, member billing, patient communication, marketing and public relations.Practice analysis to determine if the this model is...


  • Louisville, United States Big Lots Full time

    Job Description - Furniture Sales Lead (24006086) Job Description Description Primarily responsible for leading the furniture team and for driving furniture sales. Accountable for the furniture department’s overall performance, including furniture merchandising, presentation, and recovery standards, as well as for furniture sales metrics. Works...


  • Louisville, United States Ken Towery’s Tire & AutoCare Full time

    Job DescriptionThe Guest Care Specialist role is full time and is an hourly position based upon needs of the business. The Guest Care Specialist is a key holder for the store and serves as the manager on duty (MOD) in the absence of the Store Manager, or when demand requires it. The Guest Care Specialist is expected to provide a superior Guest Care...

  • Sales Manager

    3 weeks ago


    Louisville, United States Louisvillehondaworld Full time

    Here at Honda World, we are always looking for bright, motivated, and energetic professionals to add to our world-class team. Honda World is #1 in New Vehicle Sales in the state of Kentucky for the last 5 years! Our dealership works as a team, and our team strives to be the best for our guests. **BENEFITS** * Medical, dental, and vision insurance * 401K *...


  • Louisville, United States Baptist Health System KY & IN Full time

    Description : Pharmacy Tech III PRN Baptist Health Oncology/Hematology Pharmacy Job Summary: Assists pharmacist in filling and preparation of medication orders. Performs hazardous and non-hazardous IV compounding with a high degree of accuracy. Functions as purchasing agent for medications and supplies. Responsible for acquisition, preparation, and...