Accounts Payable Specialist- Denver

3 weeks ago

Denver, United States Senior Housing Options Inc Full time
Job DescriptionJob DescriptionDescription:

A great Non-Profit organization in the Denver LODO area is looking for an Accounts Payable Specialist. The responsibilities would include, but are not limited to, invoice input in Yardi, researching outstanding balances, check run bi-weekly and annual 1099 processing. Other duties are processing billbacks and AP research as requested. The candidate must have a complete understanding of the AP cycle. The specialist reports directly to the Director of Accounting and Finance. We are looking for a hard-working, experienced, specialist that has a minimum of 3 years’ experience in Accounts Payable and is highly motivated. Yardi experience is a plus.


Essential Functions:

• Each month, review and reconcile all accounts payable vendor statements, including coding and entry of transactions for all employee credit card bills

• Deposit funds into all Senior Housing Options, Inc. bank accounts as often as needed, and maintain stock of necessary forms and checks for all accounts

• Ensure review and posting of invoice payments into Yardi accounting software by all property managers and administrators

• Review invoices for proper approval, including manager signature, prior to payment

• Ensure timely payment of all invoices due by completing scheduled check runs twice per month, and creating off-cycle checks when required

• Provide printed copies of checks with reviewed and approved invoice attached, for signature by Executive Director or Director of Accounting and Finance, and ensure two-signature requirements are met for all checks over $10,000

• Upload positive pay spreadsheet to banks to notify them of checks approved for processing

• Keep complete and accurate documentation of all check runs in designated electronic folder on restricted access shared drive

• Maintain copies of checks and invoices for Replacement Reserves requests for CHFA loan requirements, prepare reports and supporting documentation for Director of Accounting and Finance • Serve as subject matter expert and support for property managers and administrators to ensure basic understanding of accounts payable processes and required documentation

• Enter, maintain and update vendor information in Yardi accounting software

• Handle vendor management, including inquiries, requests for information and troubleshooting and payment and maintenance of needed documentation, including mobile/office phone lines, printer/copier expenses, vehicle licensing, property inspections, parking, public transit passes and liability insurance

• Follow records retention schedule to ensure proper retention and timely destruction of accounts payable records 2 of 3

• Exercise discretion in handling all private employee and resident information, and keep it strictly confidential

• Other duties as assigned


Requirements:

Work Environment:

• Sitting for long periods, standing and walking intermittently

• Using office equipment such as computer, mouse, keyboard, printer

• Indoor office environment, temperature controlled Competencies:

• Understanding of discretion needed in handling confidential information

• Commitment to delivering a high level of service to internal customers, anticipating their needs and responding to their inquiries with an empathetic, professional and positive demeanor

• Ability to problem-solve within area of expertise and escalate immediately for assistance when needed for complex issues

• Attention to detail and commitment to immediately correcting errors when they are discovered

• Skilled at communicating clearly both verbally and in writing, including the ability to provide non- technical assistance in a simple, straightforward manner

• Demonstrate sensitivity to the concerns of residents and a commitment to dealing fairly with all

• Exhibit patience and high ethical character even while dealing with difficult situations

• Willingness and ability to exercise teamwork with SHO Corporate team to successfully carry out the work of the organization in alignment with its values


Education and Experience:

• High school diploma or equivalent required; Associates’ Degree in Accounting preferred

• 2 years prior experience in a bookkeeping or accounts payable role; property management experience preferred

• Excellent math skills and intermediate knowledge of Microsoft Excel

• Experience with accounting software required, Yardi preferred

• Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level

• Excellent organizational skills and attention to detail Expected Hours of Work: This role is considered full-time and works 40 hours per week during scheduled shifts as needed.

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