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Administrative Assistant

2 months ago

Newark, United States Vitesse Systems LLC Part time $20 - $25
Job DescriptionJob Description

SUMMARY: The administrative assistant/receptionist is responsible for representing our Headquarter offices by greeting visitors and manages the front desk. In addition, the Administrative Assistant performs administrative tasks such as booking meeting rooms, arranging transportation, and responds to internal and external inquiries. This position may provide back-up for clerical projects or support management. As well as a commitment to and support of the Company Core Values are key to success in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive, screen and direct incoming calls
  • High level of professionalism when greeting visitors
  • Sort and forward incoming mail, post outgoing mail, and notify recipients of deliveries
  • Support the site for events such as lunch ordering, set-up, and breakdown
  • Order and maintain office supplies
  • Service copier (add toner, paper, fix paper jams); call for service as needed
  • Stock company swag, lunchroom, and conference rooms
  • Provide clerical support to the HR Department
  • Provide clerical support to the Accounting Dept
  • Responsible for filing and labeling
  • Uphold the company core values
  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Successful accomplishment of duties and responsibilities may require the following:

  • Must have the knowledge and experience necessary for the position.
  • Must be able to follow instructions and procedures and work with minimal supervision.
  • Must be capable of reading drawings and inspecting the work being performed.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); 2 years of related experience; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to speak and understand basic office, safety and manufacturing instructions.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers. Ability to multiply and divide with 10’s and 100’s.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: Authorization to work in the United States. To conform to U.S. export control regulations, you should be eligible for any required authorizations from the U.S. Government.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and hear. The employee frequently is required to use hands and fingers; handle, feel, and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly exposed to moving mechanical parts. The employee may be exposed to hot and/or cold work environments, chemicals, fumes or airborne particles, loud noises, risk of electrical shock and vibration and/or other occupational hazards; personal protective equipment may be required.

NOTE: This job description identifies the general nature and scope of work to be performed. Vitesse Systems, LLC. reserves the right to revise all or any part of this job description and to add or eliminate essential job functions at any time. Designation of any job duty as an essential function is not intended as an assurance or guarantee that a team member has any right to perform the particular job duty, except as required by Vitesse Systems Inc. This job description is subject to change based on the needs of the position and/or the company.

Vitesse Systems, LLC performs work controlled by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). These statutes require the protection of technical data and products. The regulations require that such data not be disclosed in written, oral, or visual form to any foreign national without prior export authorization from the Department of State. A foreign national is defined by the U.S. Government under EAR 734.2(b)(2)(ii) and 8 USC 110 (a)(20) as one who:

  • Is not a United States citizen
  • Is not lawfully admitted for permanent residence in the U.S.
  • Does not have politically protected status (embassy, refugee, or asylum)

Vitesse Systems, LLC is an Equal Employment Opportunity / Affirmative Action (EEO/AA) Veterans / Disabled Employer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.