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Administrative Assistant

3 months ago

Orange, United States Specialty Care Rx Full time
Job DescriptionJob DescriptionDescription:

Job Summary


The Administrative Assistant will provide support to the Purchasing Specialist in procuring, managing, and distributing rare disease specialty medications and pharmacy supplies throughout the organization. This entry-level role focuses on assisting with sourcing strategies, supplier relationships, and ensuring compliance with relevant regulations.


Duties and Responsibilities

  • Assist in sourcing and purchasing prescription medications from wholesalers and manufacturers, ensuring adherence to pricing and delivery schedules.
  • Monitor inventory levels, identify purchasing needs, and communicate them to the Purchasing Specialist.
  • Help foster vendor relationships to ensure quality service and reliability.
  • Support inventory management processes, including regular stock checks and reconciliation.
  • Assist in developing and refining inventory accuracy procedures.
  • Purchase packaging and shipping materials.
  • Handle shipping, receiving, and inspection of incoming supplies, verifying shipments against purchase orders and invoices.
  • Maintain accurate records, document data, and monitor shipment statuses.
  • Help maintain and manage equipment used in procurement and distribution.
  • Contribute to the development and review of standard operating procedures.
  • Ensure compliance with federal, state, and local record-keeping regulations.
  • Assist with the management of returned goods, expired inventory, and product recalls.
  • Complete required compliance training and stay updated with relevant guidelines.
  • Perform additional tasks as assigned by the Purchasing Specialist or Supervisor.
Requirements:

Required Qualifications

  • Strong attention to detail with the ability to handle tasks accurately and efficiently, even with frequent interruptions.
  • Proficiency in Microsoft Office (Outlook, Word, Excel) and basic knowledge of pharmacy software.
  • Ability to adapt to changing priorities and work well in a team.
  • Excellent interpersonal, verbal, and written communication skills.
  • Strong organizational skills and ability to multitask effectively.

Education and Experience Requirements

  • High school diploma or GED equivalent.

Physical Requirements

Employees in this role must meet certain physical demands to perform the essential functions effectively. Reasonable accommodations will be provided for individuals with disabilities to ensure they can perform these functions. This position involves frequent sitting and requires the ability to communicate effectively through talking and listening. Occasionally, the role requires standing, walking, and using hands to operate objects, tools, or controls. The employee may also need to reach with arms and engage in physical activities such as bending, kneeling, or crouching. Regularly, the employee must lift and move items weighing up to 20 pounds, with occasional lifting of items up to 50 pounds. Visual requirements include the ability to focus, as well as maintain peripheral vision and depth perception.


EEO Statement

We are committed to fostering a diverse and inclusive workplace. As an Equal Employment Opportunity (EEO) employer, we ensure that all employment decisions are based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We provide a work environment free from discrimination and harassment, and we celebrate diversity by creating an inclusive environment for all employees.