Finance Manager

JOB SUMMARY:

This is a management position within the organizational structure of the Hall County Financial Services Department and is directly responsible for all financial activities and functions of the Accounting/Finance Division of the Department. This position provides financial support throughout the organization, including internal and external stakeholders. Responsibilities include supervising and coordinating the County’s financial/accounting functions consisting of: general accounting, accounts payable, revenue accounting, accounts receivable, cash, investments, debt, capital assets, audit preparation assistance, budget, and payroll. Additionally, this position manages the SPLOST and Capital Improvement Programs. Work is performed under the general direction of the Assistant Finance Director and is reviewed through reports, conferences, and evaluation of results achieved.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

When Assigned to Management of the County Budget

Reviews, analyzes and evaluates accounts, reports, procedural instructions, source documents, financial information systems, records of transactions, journal entries, and internal control systems for adequacy and effectiveness.

Develops and publishes the annual budget guide. Submits the budget guide to GFOA annually.

Performs risk analysis and evaluation of controls, including assessing the impact of control deficiencies.

Performs evaluations of internal controls to provide an objective look at the internal control over financial reporting.

Works closely with departments to ensure documentation and testing meet requirements. Supports the development and execution of various training initiatives.

Provides ongoing monitoring and feedback on the effective operation of controls integrated into processes and on the processes themselves. Prepares and oversees internal audits of various accounting functions.

Provides consultation and technical assistance to the Financial Services Director and Assistant Finance Director in the use of funds, application or fiscal procedures, and installation of accounting systems.

Interviews, supervises, directs, and evaluates assigned staff; processes employee concerns and problems; directs work, counsels, disciplines, and completes employee performance appraisals; coordinates training and cross-training activities; coordinates daily work activities and schedules; and approves employee time off requests.

Serves as the main budgetary control officer of the County – provides oversight and monitoring of countywide operating and capital budgets and works with departments to maintain annual budget plan and adjust for expected needs as appropriate and within the adopted budget resolution.

Provides oversight and monitoring for approving purchase requisitions for compliance with county policies, accounting functions, and the fiscal budget.

Conducts ad hoc and historical trend analysis to assist County officials in making budget related policy decisions.

Regular and predictable attendance is required.

Performs all related financial/accounting work as assigned and/or required.

When Assigned to Management of Financial Operations / Internal Audit:

Reviews, analyzes and evaluates accounts, reports, procedural instructions, source documents, financial information systems, records of transactions, journal entries, and internal control systems for adequacy and effectiveness.

Provides management and oversight of accounts payable, general accounting functions (cash, investments, revenue accounting, financial reporting, grants accounting, budget control, and monthly close out procedures), capital assets, capital improvement program, and SPLOST program.

Manages the annual audit preparation process, including but not limited to, preparing audit work papers and reviewing assigned audit work papers.

Performs risk analysis and evaluation of controls, including assessing the impact of control deficiencies.

Performs evaluations of internal controls to provide an objective look at the internal control over financial reporting.

Works closely with departments to ensure documentation and testing meet requirements. Supports the development and execution of various training initiatives.

Provides ongoing monitoring and feedback on the effective operation of controls integrated into processes and on the processes themselves. Prepares and oversees internal audits of various accounting functions.

Provides consultation and technical assistance to the Financial Services Director and Assistant Finance Director in the use of funds, application or fiscal procedures, and installation of accounting systems.

Reviews and interprets policies, regulations and laws related to accounting standards and finance that relate to local government fund accounting operations.

Supervises accounting personnel engaged in entering, adjusting, reconciling and auditing financial data in an automated accounting system

Interviews, supervises, directs, and evaluates assigned staff; processes employee concerns and problems; directs work, counsels, disciplines, and completes employee performance appraisals; coordinates training and cross-training activities; coordinates daily work activities and schedules; and approves employee time off requests.

Prepares and/or reviews quarterly and semi-annual reports, budget progress report, and assists in annual audit and ACFR preparation.

Provides oversight and monitoring for approving purchase requisitions for compliance with county policies, accounting functions, and the fiscal budget.

Conducts ad hoc and historical trend analysis to assist County officials in making budget related policy decisions.

Regular and predictable attendance is required.

Performs all related financial/accounting work as assigned and/or required.

MATERIALS AND EQUIPMENT USED:

Computer Calculator

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Bachelor's Degree in Public Administration, Accounting, Finance, Business Administration, or related field from an accredited college or university.

Five to seven years of professional experience in governmental accounting or auditing, including experience performing responsible financial duties, and including three years in supervisory a capacity.

Any equivalent combination of education and experience, which provides the minimum level of qualifications, stated above.

Licenses and Certifications:

Certified Local Government Financial Officer desirable.

Valid Georgia Driver’s License.

Knowledge, Skills, and Abilities:

Strong technical accounting and auditing skills and knowledge.

Knowledge and experience in the documentation and reporting requirements in accordance with Generally Accepted Accounting Principles (GAAP), including accounting implications.

Knowledge of County Government and its organization and function.

Knowledge of standard governmental fund management and budgeting principles and practices.

Knowledge of state laws and county ordinances, policies, and procedures regulating budgeting, tax revenues, accounting and reporting requirements.

Knowledge and experience of payroll laws and grant knowledge preferred.

Knowledge of computer operations, visual presentations, and spreadsheet applications.

Proficiency in Microsoft Office with a required intermediate skill level in Microsoft Excel.

Must have excellent attention to detail.

Strong analytical and problem solving skills with the ability to research and reconcile difficult accounts.

Ability to interact professionally with senior management, elected officials, department/division heads, other governmental entities and agencies, and staff at all levels of the organization.

Ability to establish and maintain effective working relationship with subordinates, other municipal officials, and the general public.

Ability to convey information in a clear and concise manner.

Ability to compile budget and accounting data into report form.

Effective verbal and written communication skills; ability to present complex information in a clear, professional, and meaningful manner. Ability to deliver actionable guidance and feedback to departments on control issues and potential solutions to close control gaps.

Strong project management skills.

Strong influencing and collaboration skills.

Highly analytical, organized, and motivated.

Ability to plan, organize, and / or prioritize daily assignments and work activities.

Ability to independently assimilate facts and draw sound conclusions.

Ability to select, develop, organize, motivate, and effectively manage staff.

ADA Minimum Qualifications:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all-inclusive. It is intended to identify the major respon­sibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.