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Director of Finance

3 months ago

Gainesville, United States Boys & Girls Clubs Of Lanier, Inc. Full time

**Primary Function**: Directs all financial functions including banking and bank reconciliations, accounts payable, cash receipts, financial reporting, general ledger maintenance, cash flow, grant tracking, budget, asset management, and audit. Works with Human Resources to help manage functions administering employee benefits, pensions, worker’s compensation, and liability insurance in conjunction with Director of Operations. The finance director leads organization with updating finance policies and procedures and purchasing regulations are incompliance with organization policies and funder’s priorities and local and regulations. Works to develop the finance department to ensure cross training is occurring and that at least one finance staff is well trained in My Club Hub.

**Core Competencies**
- Strategy execution
- Ability to handle multiple demands from various entities
- Solution oriented
- Ability to respond effectively to most sensitive inquires and or complaints
- Effectively work in a team-based environment
- Developer, problem solver and global thinker
- Able to make effective and persuasive speeches and presentations on controversial or complex topics to the Board and Finance Committee
- Lead monthly finance committee meetings with Board Treasure.
- Strong Mathematical

**Key Roles: Payroll**
- Coordinate process to receive and monitor timesheets/paycom payroll system on a weekly basis and submit to paycom.
- Maintain changes, deductions, withholdings, and direct deposits.
- Review payroll reports weekly and prepare journal entries to record in general ledger
- Manages payment to outside sources including garnishments, AFLAC, United Way, and IRS Levy’s
- Coordinates distribution of paychecks and direct deposits stubs to unit directors weekly and maintain payroll records
- Works with VP of Development to strategize revenue streams and ways to diversify revenue streams.
- Lead systems to improve organizational effectiveness - time sheets, grant coding, benefits to employees seeking out best offered in coverage and retirement
- Provides oversight to all finances and cost center budgets.
- With HR and the COO, manages organizations insurance coverage of medical, liability, buildings, vehicles and seeks out bids annually for best coverages.
- Keeps informed on all payroll related items.
- Alerts CEO when overtime is reflected in a pay period and when cost centers are overbudget in expense line items.
- Ensures hourly employees do not go over allotted weekly hours as determined by CEO and Finance Director.
- Provides monthly balances on grants and general operating funding.
- Work with the fundraising team to manage grant and donation revenue and ensure grant agreement compliance.
- Update and implement all necessary business policies and accounting practices; update the finance department's overall policies and procedures manual

**Ledger Maintenance**
- Maintains charts of accounts adding new accounts as needed. Update FRX reporting system to include all accounts, Performs Monthly and yearend closing.
- Prepares for annual audits and conducts spot check audits to ensure compliance.

**Grant Tracking**
- Tracks expenses related to grants in general ledger and in individual spreadsheets to be used for management review and reporting purposes and Finance Committee to review, make changes, and submit to Board of Directors for final approval. Input final budget into accounting systems.
- Provides monthly spreadsheet for expenses against grant budget and highlights overages
- Creates organizational budget with Senior Leadership team and the CEO for all grant related funding.
- Works with program staff and grant manager to ensure budgets are reflective of funding request.
- Submits monthly balances on grants
- Ensures restricted funding grants are separate
- Provides Monthly reports for the Alliance Grant, OJJDP, GEERS, BOOST, 21st CCLC, United Way, Atlanta Falcons, and all grant related reports.

**Budget**
- Prepares budget based on historical information and leadership team input.
- Meets with CEO and senior leadership team to assess needs and concerns of budget planning process
- Provides dashboard for income statements art monthly finance committee meeting and in board meeting.
- Alerts CEO of any overage and out of line-item purchases and or request for purchases as needed.
- Prepares budget presentation past budget compared to new recommend budget for the board meetings and Finance Committee**, **with a balanced budget.
- Reviews and creates the financial statements for County Sites monthly.
- Ensure monthly budgets are followed and assess overages.

**Business Development**
- Leads development of procedures for finance and purchasing ensuring all systems are incompliance with finance policies and updates finance policies to reflect current financial state of organization.
- Make changes for approval to Finance Committee after consulting with CEO for approval for discussion during Finance Commi