Director of Finance

Title:                    Director of Finance & Accounting

DEPARTMENT:    Executive Professional/ Senior Leadership Team

REPORTS TO:     Chief Executive Officer

Primary Function: Directs all financial functions including banking and bank reconciliations, accounts payable, cash receipts, financial reporting, general ledger maintenance, cash flow, grant tracking, budget, asset management, and audit. Works with Human Resources to help manage functions administering employee benefits, pensions, worker’s compensation, and liability insurance in conjunction with Director of Operations. The finance director leads organization with updating finance policies and procedures and purchasing regulations are incompliance with organization policies and funder’s priorities and local and regulations. Works to develop the finance department to ensure cross training is occurring and that at least one finance staff is well trained in My Club Hub.

Core Competencies

• Create Cashflow forecast
• Bank Reconciling
• Financial Grant Management
• Budget Management
• Ability to handle multiple demands from various entities
• Manages cost center budgets and develop Annual Operating budgets and employe allocation
• Present annual budget to the finance committee and board annually
• Lead monthly finance committee meetings with Board Treasure.
• Strong accounting experience.

Requirements: The successful applicant will have a bachelor’s degree in accounting and or finance from an accredited college or university. Preferred master’s degree or a CPA license with at least 5-7 years’ experience. A minimum of 3-5 years’ work experience in a Boys & Girls Clubs and or non-profit accounting and finance. In addition, has experience working with many versions of accounting software such as Microsoft Dynamics, Report Writer FRX, Accufund, Financial Edge and Quick Books, and Razors Edge. In addition, is able to build finance department by demonstrating the ability to lead and problem solve. Owns the finances and is willing to be the lead in all financial conversations related to annual budget, and adhering to all grant, and donor designated deliverables. Able to manage budget and allocations of multiple grant funding sources.

Key Roles: Payroll

• Coordinate process to receive and monitor timesheets/paycom payroll system on a weekly basis and submit to paycom.
• Maintain changes, deductions, withholdings, and direct deposits.
• Review payroll reports weekly and prepare journal entries to record in general ledger
• Manages payment to outside sources including garnishments, AFLAC, United Way, and IRS Levy’s
• Coordinates distribution of paychecks and direct deposits stubs to unit directors weekly and maintain payroll records
• Works with VP of Development to strategize revenue streams and ways to diversify revenue streams.
• Lead systems to improve organizational effectiveness – time sheets, grant coding, benefits to employees seeking out best offered in coverage and retirement
• Provides oversight to all finances and cost center budgets.
• With HR and the COO, manages organizations insurance coverage of medical, liability, buildings, vehicles and seeks out bids annually for best coverages.
• Keeps informed on all payroll related items.
• Alerts CEO when overtime is reflected in a pay period and when cost centers are overbudget in expense line items.
• Ensures hourly employees do not go over allotted weekly hours as determined by CEO and Finance Director.
• Provides monthly balances on grants and general operating funding.
• Work with the fundraising team to manage grant and donation revenue and ensure grant agreement compliance.
• Update and implement all necessary business policies and accounting practices; update the finance department's overall policies and procedures manual.

 Ledger Maintenance

• Maintains charts of accounts adding new accounts as needed. Update FRX reporting system to include all accounts, Performs Monthly and yearend closing.
• Prepares for annual audits and conducts spot check audits to ensure compliance.

Grant Tracking

• Tracks expenses related to grants in general ledger and in individual spreadsheets to be used for management review and reporting purposes and Finance Committee to review, make changes, and submit to Board of Directors for final approval. Input final budget into accounting systems.
• Provides monthly spreadsheet for expenses against grant budget and highlights overages
• Creates organizational budget with Senior Leadership team and the CEO for all grant related funding.
• Works with program staff and grant manager to ensure budgets are reflective of funding request.
• Submits monthly balances on grants
• Ensures restricted funding grants are separate
• Provides Monthly reports for the Alliance Grant, OJJDP, GEERS, BOOST, 21st CCLC, United Way, Atlanta Falcons, and all grant related reports.

Budget

• Prepares budget based on historical information and leadership team input.
• Meets with CEO and senior leadership team to assess needs and concerns of budget planning process
• Provides dashboard for income statements art monthly finance committee meeting and in board meeting.
• Alerts CEO of any overage and out of line-item purchases and or request for purchases as needed.

• Prepares budget presentation past budget compared to new recommend budget for the board meetings and Finance Committee, with a balanced budget.

Reviews and creates the financial statements for County Sites monthly.

Ensure monthly budgets are followed and assess overages.

Business Development

• Leads development of procedures for finance and purchasing ensuring all systems are incompliance with finance policies and updates finance policies to reflect current financial state of organization.
• Make changes for approval to Finance Committee after consulting with CEO for approval for discussion during Finance Committee meetings.
• Leads and directs Finance Committee meetings updating and providing information requested during Finance Committee meeting.
• Prepares dashboard during board meeting leading board through funding gaps in our funding metrics.
• Leads and develops cross training functions for accounting department ensuring assistant accountant can perform payroll, grant uploads and all related functions of director as a good business backup system.
• Works with the COO to analysis current vendor’s effectiveness and cost savings –ensuring services are meeting organizational standards.
• Seeks out ways to improve current cost to vendors through bulk services etc.
• Ensures monthly reconciliations are completed based on financial policies.
• Ensures all finance policies are up to date and reflective of all BGCA and BGCL requirements.
• Ensures finance policies reflect all BGCA membership requirements.
• Ensure financials are sent out to the finance committee 7 days prior to the finance meeting.
• Analyze trends to reduce financial risks associated with making investment or spending decisions
• Have a strong understanding of fiscal policy and investment regulations
• Create usable budgets for the business, including evaluating the needs of each department in the long term

Financial Management

• Oversee all accounting functions:  process/review expenditures, payables and receivables, monthly fees, and general ledger entries; review and monitor timely account and general ledger reconciliations and financial statement reporting.  
• Manage cash requirements to ensure adequate funds to cover obligations.
• Manage payroll
• Develop and maintain strong internal controls as well as risk management practices and insurance coverages.   
• Plan for and manage the audit by an outside independent auditor, ensuring the preparation of schedules and information as required for a timely & efficient process. Ensure completion (by audit firm) of all financial reporting (i.e. Form 990, 1099’s, IRS Form 8282, etc.) required by federal, state, or local governmental entities in compliance with relevant regulations. 
• develops monthly financial statements sand closes out the month

• Serve as the lead staff support to the Audit and Finance Committee by working with the CEO and Audit and Finance Committee Chair to set meeting agendas, create meeting packets with relevant information, and ensure that meeting minutes are recorded.

Performs other related duties and responsibilities as required or as assigned.