Administrative Assistant

3 weeks ago


Westfield, United States MASHPOINT LLC Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Duration: 4+ Months (With possible extension)

Location: Westfield, MA, 01086

Summary: The primary responsibility of this role is to offer clerical support to the Director of Facilities.

Responsibilities:

Attend and take minutes for all Facility and Environment of Care meetings.

Reconcile monthly expenditures.

Manage and maintain the hospital's online SDS submissions.

Monitor and maintain the Critical Compliance spreadsheet.

Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords.

Maintain inspection reports and inspection permit database.

Schedule staff training/certifications.

Order office supplies.

Cover the switchboard during vacations, sick calls and or personal leave.

Collaborate with other departments when needed, Safety/Security, Communications, Environmental Services, Facilities, Nursing, Human Resources and Nursing.

Other duties as assigned.

Requirement:

Desired 3 years of experience with Outlook/Calendar for efficient email communication, scheduling, and task organization.

Proficiency in Microsoft Excel is required.



  • Westfield, United States BERT HILL'S EXPRESS INC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistance to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...


  • Westfield, United States Sloderbeck Heating & Cooling Full time

    Are you ready to be the unsung hero behind the scenes at **Sloderbeck Heating & Cooling** in **Westfield, IN**? We're on the hunt for a **full-time Administrative Assistant** who's more than just a desk sitter. If you're someone who thrives in a fast-paced environment, loves solving puzzles, and wants to join a team that feels like family, you're in the...


  • Westfield, United States Isotopia Molecular Imaging ltd Full time

    Job Title: Administrative Assistant / Executive AssistantIsotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented...


  • Westfield, United States Isotopia Molecular Imaging ltd Full time

    Job Title: Administrative Assistant / Executive AssistantIsotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented...


  • Westfield, United States Isotopia USA Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant / Executive AssistantIsotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly...


  • Westfield, United States Fortune 500 Full time

    Client: Fortune 500 Job Title: Administrative Assistant Location: Westfield, MA Duration: 03 Months (Extension Possible) Schedule: Regular hours Pay Rate: $34.51/hr on W2


  • Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Administrative Assistant IIState Job Title: Administrative Assistant IIDepartment: EducationJob Code: H17X05FLSA Status: Non-ExemptFunding: Bargaining Unit: AFSCMEJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 8:30 a.m. to 4:30 p.m. on siteRegular Days Off: Saturday and SundaySupervision Received: Receives...


  • Westfield, United States Genesis Spiritual Life and Conference Center Full time

    **Job Title**: Administrative Assistant/Office Support Status: Full-Time, Hourly Anticipated Hours: 40 hours per week (Sunday - Thursday, some nights and weekends required) **Reports to**: Executive Director Genesis Spiritual Life & Conference Center is a retreat center located in western MA. We host and facilitate programs and events where all are...


  • Westfield, United States CHASE MENTAL HEALTH SERVICES LLC Full time

    Job DescriptionJob DescriptionJob SummaryWe are excited to welcome a part-time Administrative Assistant to our team! As part of the team, you will provide essential office support, which includes answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate should possess excellent communication skills, be...


  • Westfield, United States CHASE MENTAL HEALTH SERVICES LLC Full time

    Job DescriptionJob DescriptionJob SummaryWe are excited to welcome a part-time Administrative Assistant to our team! As part of the team, you will provide essential office support, which includes answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate should possess excellent communication skills, be...


  • Westfield, United States CHASE MENTAL HEALTH SERVICES LLC Full time

    Job DescriptionJob DescriptionJob SummaryWe are excited to welcome a part-time Administrative Assistant to our team! As part of the team, you will provide essential office support, which includes answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate should possess excellent communication skills, be...


  • Westfield, United States The Valluzzi Group, LLC Full time

    Job DescriptionJob DescriptionLooking for a fast-paced, supportive and great place to work, with a lot of room for professional growth? Then you should consider joining our team.In this position, you will provide critical support for the Owner, Account Manager and the Office Manager. This is a full-time position based in Union County, New Jersey.In this...

  • Shop Assistant

    2 days ago


    Westfield, United States Westfield Public Schools Full time

    Westfield Public Schools is seeking qualified applicants for anticipated openings. **JOB SUMMARY** Generally, the shop assistant shall take directions from the electrical instructors and assist students with instruction and hands-on activities. Under the direction of the vocational teacher assist students' with hands on learning activities, including: -...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Assistant to the Associate ProvostState Job Title: Staff AssociateDepartment: Academic AffairsJob Code: HA5310FLSA Status: ExemptFunding: Bargaining Unit: NUPJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 9:00 am to 5:00 pmRegular Days Off: Saturday and SundaySupervision Received: Receives direct...


  • Westfield, United States Westfield State University Full time

    Job Description:Campus Title: Assistant to the Associate ProvostState Job Title: Staff AssociateDepartment: Academic AffairsJob Code: HA5310FLSA Status: ExemptFunding: 7115-0100Bargaining Unit: NUPJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 9:00 am to 5:00 pmRegular Days Off: Saturday and SundaySupervision Received: Receives direct...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Campus Title: Occupational Therapy Assistant Program Director-Assistant/Assoc. ProfessorState Job Title: Assistant/Associate ProfessorDepartment: Health SciencesJob Code: HA3200/HA3100FLSA Status: ExemptFunding: TBDBargaining Unit: MSCAJob Type: Full Time Tenure TrackTimeframe: Academic CalendarShift: TBDRegular Days Off: Saturday and SundaySupervision...

  • Office Assistant

    2 months ago


    Westfield, United States Manufacturing llc Full time

    Job DescriptionJob DescriptionBenefits:Competitive salaryOpportunity for advancementTraining & development We are in search of an Office Assistant to join our team. The successful candidate will undertake a range of administrative duties to ensure the efficient functioning of our office.Responsibilities include but not limited to:Organize and maintain files...

  • Office Assistant

    6 days ago


    Westfield, United States EKS Solutions Full time

    Benefits: Competitive salary Opportunity for advancement Training & development We are in search of an Office Assistant to join our team. The successful candidate will undertake a range of administrative duties to ensure the efficient functioning of our office.Responsibilities include but not limited to:Organize and maintain files to...


  • Westfield, United States Behavioral Health Network Full time

    Job DetailsUnder the general direction of the ACCS Clinical Program Director, the Assistant Program Director is responsible for the overall clinical and administrative supervision of ACCS team staff and functions, including day-to-day oversight of the program, supervision of staff, scheduling, personnel management, and program quality and development.Who are...


  • Westfield, United States Behavioral Health Network Full time

    Job DetailsUnder the general direction of the ACCS Clinical Program Director, the Assistant Program Director is responsible for the overall clinical and administrative supervision of ACCS team staff and functions, including day-to-day oversight of the program, supervision of staff, scheduling, personnel management, and program quality and development.Who are...