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Administration Specialist
2 months ago
Your Home Port. The Premier Community on the Great Lakes.
Port Washington is known for offering “a touch of New England charm combined with Midwestern friendliness” and has been named by Midwest Living to their Top 100 Best Midwest Small Town Getaways. Port Washington, today, is a tourist destination with a vibrant downtown and community events.
The City’s population is 12,353 resides within seven square miles including 4 miles of waterfront. The City provides full-city services including Public Safety (Police, Fire, EMS), Engineering, Public Works, Water and Sewer utilities, Building Inspections, Community Development, Parks and Recreation, Marina, Senior Center, Library, Finance, Clerk and Administration. We are a welcoming destination for living, working, and visiting that – combined with our core values of accountability, innovation, trust, industriousness, and friendship – create an environment with opportunities to make a positive impact for our community.
THE ROLE
The Administration Specialist is responsible for performing a variety of administrative and specialized work for various City projects while primarily supporting the overall Administration department, with additional support provided for the Parks and Recreation and Senior Center teams. The individual in this role has the opportunity to support City initiatives and projects with a focus on keeping residents, employees, and the larger community engaged and informed.
- Performs various support and administrative duties to include greeting the public at the front counter, on-site event or project support, database management, managing software program accounts, reporting and analytics, maintaining program supplies and materials, arranges and prepares facility usage requests, and filing.
- Assists with the coordination of diversified year-round, City-wide park and recreation programs, rentals, and various special events; Promotes interest in park and recreation programs through publicity, the creation of joint program brochures with various community groups, and the creation of various signage.
- Assists with agendas, meeting packets, minutes for Parks and Recreation and Commission on Aging meetings.
- Processes program registrations, enters participant data, collects and processes registration fees, and prepares daily deposits and reports of account activities.
- Conducts basic financial operations for the department to include recording and processing reservation and programming payments, Pirates’ Hollow Community Waterpark fees, concession fees, ticket sales, and community donations; Assists with the tracking of purchase orders and invoices.
- Manages the department’s social media platforms to include Facebook, Twitter, Instagram; Maintains the department’s page on the City’s website.
- Other responsibilities as assigned.
QUALIFICATIONS
What does it take to succeed in this role? We’re looking for a motivated individual with strong project management skills and a willingness to learn. You should also have:
- High school diploma or GED. Associates degree or higher in Communications, Public Administration or similar preferred.
- Two (2) or more years of experience in a business office setting with experience in recreation programming preferred.
- Valid Wisconsin driver's license.
- Previous experience with Granicus website host, Constant Contact, Canva Pro, or similar communications/digital marketing platforms preferred.
- Previous experience with RecDesk or similar reservation-based software preferred.
Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB)
The City is committed to building a culture where difference is valued and where everyone feels empowered to bring their full, authentic selves to work. We believe that every person brings a unique perspective and lived experience that advances our mission and vision to be the Premier Community on the Great Lakes. We commit to centering Diversity, Equity, Inclusion, and Belonging in our community, our workforce, and our decision-making. These are more than just words. They are guiding principles that shine a path forward to foster a culture based on mutual respect and passion for the community we serve.
Staff Land Acknowledgement
The City of Port Washington is located on the homelands of Indigenous Peoples including the Bodwéwadmi (Potawatomi), Omaeqnomenew-ahkew (Menominee), Hoocak (Ho-Chunk), Myaamia, Peoria, and Ochéthi Šakówin. We recognize and respect Indigenous Peoples as the original stewards of these lands and waters we live, work, and reside on. We wish to honor the enduring relationship that exists between Indigenous Peoples and their traditional territories. It is our responsibility to acknowledge legislation and treaties – including the Indian Removal Act of 1830 and the Treaty of Chicago – that were used to remove these tribal nations and the history of dispossession that has allowed for the growth of the City of Port Washington since 1835. May we learn to honor the historical and contemporary presence and power of the people and their belief that we must be caretakers of the lands and waters for the livelihood of future generations.
