Executive Assistant-Recruited

2 weeks ago

Cambridge, United States V R Della Infotech Inc Full time
Job DescriptionJob DescriptionDescription:
Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases. Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance. Manages complex calendars, arranges for meetings, appointments and travel arrangements. May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures. Report-To Detail

Additional Details

  • Preferred Pay Rate Range : BR - BR
  • Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
  • Tenure Limit : 3 months
  • FLSA Exemption Status : Non-Exempt/OT Eligible
  • Required Education : College Graduate
  • Required occupational training, certifications or license(s) : None
  • Business Title : Executive Assistant and Administrative Coordinator
  • Additional Job Details : This Executive Assistant and Administrative Coordinator reports to the Chief Information Officer (CIO) at the Harvard Kennedy School of Government (HKS) and has two primary roles: (1) Executive Assistant for CIO; and (2) Administrative Coordinator for the Information Technology Department. (1) For the CIO, this position provides personal administrative support such as managing the CIO s very busy calendar/schedule; scheduling leadership, committee and team meetings; collecting, developing, and organizing information; composing and editing correspondence, presentations, and documents; and more. (2) For the 35 person IT Department, this position is responsible for performing various administrative and financial management functions, including coordination for: procurement, contract management, administrative support to IT related committees and project teams; communication with vendors and other external parties; invoice processing; general ledger transactions; and scheduling meetings
  • Does this position require a HUID? : Yes
  • Is the worker converting from being a Harvard full-time employee (FTE)? : No
  • Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
  • Role requires identity, I-9 and 3 reference screen (recruited) : Yes
  • Role requires identity, I-9 screen (payrolled) : No
  • Role requires DMV/driving history screen : No
  • Role requires criminal background and sexual offender screening CORI/SORI : No
  • Role requires criminal background screen : No
  • Role requires 10-panel drug screen : No
  • Role requires credit record check : No
  • Role requires compliance with Immunization policy. : No

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