Executive Assistant

Found in: beBee jobs US - 2 weeks ago


Cambridge, Massachusetts, United States Ipsen Biopharmaceuticals, Inc. Full time

Title:Executive Assistant

Company:Ipsen Biopharmaceuticals Inc.

Job Description:

Summary

As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the manager, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf. This is an ideal role for someone that wants to expand their administrative skills beyond just calendar and travel management.

Responsibilities

Preparing, submitting and tracking expense reports for the team, as necessary Creating commitment requests and PO's, executing goods receipts for work performed/completed, and processing invoices in K2 Uploading fully executed agreements/contracts into iCAP Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations) Maintaining calendars of designated team members as required: Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings Organizing conference registrations & membership renewals for professional organizations Providing fluid support across both corporate and personal calendars including travel and appointments Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents Performing additional duties and assigned projects to achieve overall business objectives Travel: Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel ​issues as they arise Required Skills High School Diploma or equivalent is required; B.A./B.S. or equivalent is preferred Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) Knowledge of teleconference equipment (Microsoft Teams) or other related software A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site Ability to see the big picture, while keeping an eye on the detail Availity to represent the company and the site VP in a highly professional manger Ability to take initiative with a positive attitude in all circumstances Flexible; independent problem solving and self-direction Proven experience as an Executive Assistant within a similar industry sector, e.g. pharmaceutical or international business Prior experience working with remote, international teams in a globally matrixed organization Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site Background of working in an international business functional area is preferred Experience with Concur is preferred IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.
  • executive assistant

    Found in: beBee jobs US - 2 weeks ago


    Cambridge, Massachusetts, United States The Judge Group Full time

    Our client is currently seeking a EXECUTIVE ASSISTANTJob Title: Executive Assistant Location: Cambridge, MA Worksite Type: Onsite Work Schedule: 17.5 hours/week Duration: 2 monthsQualifications & Requirements:Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and...

  • Executive Assistant

    Found in: beBee jobs US - 7 days ago


    Cambridge, Massachusetts, United States Massachusetts Institute of Technology (MIT) Full time

    DetailsPosted: 19-Nov-23Location: Cambridge, MassachusettsType: Full-timeSalary: OpenCategories:Administrative/SupportStaff/AdministrativeInternal Number: 23450Job DescriptionEXECUTIVE ASSISTANT, MIT Federal Credit Union (MITFCU), to provide a broad range of high-level administrative support and coordination for the president/CEO, board of directors (BOD),...

  • Regulatory Business Analyst

    Found in: beBee jobs US - 3 weeks ago


    Cambridge, Massachusetts, United States QData Full time

    Responsibilities & Duties The key activities for this position include Lead/Co-Lead requirements elicitation sessions Develop process knowledge to translate to business and technical requirements Documentation of business processes and use cases Author of SDLC deliverables for review When required support complex data migration activities including Excel...

  • Clinical Project Associate

    Found in: beBee jobs US - 2 weeks ago


    Cambridge, Massachusetts, United States Third Rock Ventures Full time

    The Opportunity As Clinical Project Associate, you will be accountable for providing clinical trial coordination support, along with implementing operational plans in accordance with regulatory guidelines and ICH/GCP standards. You will be an integrated member of the Relay Tx Clinical Development Operations team making key contributions to the execution of...

  • Senior Analyst

    Found in: beBee jobs US - 5 days ago


    Cambridge, Massachusetts, United States EverQuote Full time

    The Senior Analyst will be responsible for driving forward the performance, and operations of EverQuote's top-priority projects. This person will leverage extensive data insights, they will identify opportunities, enhance real-time reporting, optimize user experiences, and address operational gaps. This person will be responsible for identifying issues and...

  • Security Team Lead Senior CPSO

    Found in: beBee jobs US - 1 week ago


    Cambridge, Massachusetts, United States Affinity Full time

    The Team Lead/Senior CPSO for the Special Security Office is responsible for on-site execution of program security requirements for assigned SAP/SCI program(s), to include designing and successfully executing a security program which ensures compliance with regulatory guidance.This position develops, implements, interprets and applies existing various U.S....

  • Fellowship Associate

    Found in: beBee jobs US - 3 weeks ago


    Cambridge, Massachusetts, United States Activate Full time

    Position SummaryThe Fellowship Associate, Activate Boston provides operational support to the Activate Boston Community, which supports science-based innovators across a wide variety of industries including agriculture, buildings, chemicals, computing, energy, manufacturing, microelectronics, and transportation. This person works with the Fellowship Manager...

  • Molecular Technologist I

    Found in: beBee jobs US - 1 hour ago


    Cambridge, Massachusetts, United States Foundation Medicine Full time

    About the JobThe Molecular Technologist I performs procedures in a complex patient sample testing process withlimited supervision. Most prominently, the position is responsible for solution and reagentpreparation, equipment maintenance, and the handling and testing of patient specimens. Theincumbent works one of three established shifts and may be assigned...

  • Chief Engineer

    Found in: beBee jobs US - 3 weeks ago


    Cambridge, Massachusetts, United States MORSE Corp Full time

    MORSE is an innovative, employee-owned, tech company located in Kendall Square in Cambridge, MA specializing in solving multi-disciplinary problems faced by the US National Security Ecosystem. Our specially selected team of engineers, software developers and scientists develop algorithms, software, and hardware in the domains of AI, Manned and Unmanned...

  • Scientist I/II

    Found in: beBee jobs US - 3 weeks ago


    Cambridge, Massachusetts, United States UCB Full time

    Make your mark for patients We are currently seeking a highly skilled and motivated Scientist I/II with expertise in molecular and cellular biology to join our Discovery Biology team. The candidate will be expected to design, execute and analyze in vivo experiments to validate gene therapy targets for the treatment of genetic diseases. This is a unique...

  • Scientist I/II

    Found in: beBee jobs US - 1 week ago


    Cambridge, Massachusetts, United States UCB Full time

    Make your mark for patients We are currently seeking a highly skilled and motivated Scientist I/II with expertise in molecular and cellular biology to join our Discovery Biology team. The candidate will be expected to design, execute and analyze in vivo experiments to validate gene therapy targets for the treatment of genetic diseases. This is a unique...

  • Implementation and Operations Specialist

    Found in: beBee jobs US - 3 weeks ago


    Cambridge, Massachusetts, United States Quality Coding Software Solutions LLC Full time

    Implementation and Operations SpecialistJob DescriptionOverviewQuality Coding Software Solutions is seeking an Implementation and Operations Specialist to support our Managed Care and Community based healthcare clients. We offer an exciting opportunity to support health care insurers and providers in improving health care outcomes for vulnerable populations....


  • Cambridge, United States KNF&T Full time

    Executive Assistant A highly accredited hospital in Cambridge, MA is seeking an Executive Assistant to join their team and provide support to various hospital executives. Apply today! Some daily responsibilities of the position include: Performing a Executive Assistant, Executive, Assistant, Technology, Staffing

  • Executive Assistant

    22 hours ago


    Cambridge, United States Kelly Services, Inc. Full time

    #x. A 0;We are looking for a responsive, proactive, and organized Executive Assistant to provide executive support a Senior Officer for a temporary period. This person will be a member of the Administration team and will play a pivotal role in provid Executive Assistant, Executive, Assistant, Business Services, Staffing, VP

  • Executive Assistant

    22 hours ago


    Cambridge, United States Randstad North America, Inc. Full time

    Randstad is working with a prestigious bank to fill a position supporting their President and COO. This person will be integral in meeting coordination, creating presentations, and overall drafting correspondence on behalf of executive and department Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    23 hours ago


    Cambridge, United States Harvard University Full time

    This position will provide executive-level administrative support to Harvard Universitys Office of the Vice Provost for Research (OVPR). The OVPR office functions across the University to encourage, cultivate, and coordinate high-impact academic res Executive Assistant, Executive, Office Manager, Assistant, Research, Education, Business Services


  • Cambridge, United States Harvard University Full time

    Harvard Law Schools Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. Wh Executive Assistant, Executive, Assistant, Support, Technology, Faculty

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Cambridge, United States ACL Digital Full time

    Executive AssistantCambridge, MA 02138 2 months contract with possible ext.Part time 17.5 hours/weekWork Schedule: 17.5 hours/week Location: 100% ONSITE Duration: 2 months - Is there potential for extension or conversion? THIS POSTING IS TO COVER SOME SUPPORT NEEDS WHILE WE FINALIZE RECRUITMENT FOR THE FULL TIME POSITION. IT WOULD BE A MAXIMUM OF 2 MONTHS....

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago


    Cambridge, United States ACL Digital Full time

    Executive AssistantCambridge, MA 02138 2 months contract with possible ext.Part time 17.5 hours/weekWork Schedule: 17.5 hours/week Location: 100% ONSITE Duration: 2 months - Is there potential for extension or conversion? THIS POSTING IS TO COVER SOME SUPPORT NEEDS WHILE WE FINALIZE RECRUITMENT FOR THE FULL TIME POSITION. IT WOULD BE A MAXIMUM OF 2 MONTHS....

  • Executive Assistant

    24 hours ago


    Cambridge, United States TileDB, Inc. Full time

    TileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to...

  • Executive Assistant

    1 week ago


    Cambridge, United States TileDB, Inc. Full time

    Job DescriptionJob DescriptionTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism...

  • Executive Assistant

    2 weeks ago


    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago


    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    2 weeks ago


    Cambridge, United States The Planet Group Full time

    Executive AssistantContract to Perm Onsite daily in Cambridge, MAPay range: $30-35/hourMust Haves:3 years of Admin experienceMS OfficeBanking or Finance industry experience. Job Summary/Description:Function :Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a...

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Cambridge, United States The Planet Group Full time

    Executive AssistantContract to Perm Onsite daily in Cambridge, MAPay range: $30-35/hourMust Haves:3 years of Admin experienceMS OfficeBanking or Finance industry experience. Job Summary/Description:Function :Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago


    Cambridge, United States The Planet Group Full time

    Executive AssistantContract to Perm Onsite daily in Cambridge, MAPay range: $30-35/hourMust Haves:3 years of Admin experienceMS OfficeBanking or Finance industry experience. Job Summary/Description:Function :Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a...


  • Cambridge, United States Harvard University Full time

    Harvard Universitys Opportunity Insights (OI) seeks a bright, multi-tasking, self-motivated, and experienced professional to be the Senior Executive Assistant to Opportunity Insights founding Faculty Director, Raj Chetty. The role will serve as a s Executive Assistant, Executive, Senior, Assistant, Technology, Education, Administrative

  • Executive Assistant

    24 hours ago


    Cambridge, United States BioSpace Full time

    Job DetailsTitle:Executive AssistantCompany:Ipsen Biopharmaceuticals Inc.Job Description: Summary As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the manager, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication...

  • Executive Assistant

    Found in: beBee S US - 3 weeks ago


    Cambridge, United States Ipsen Biopharmaceuticals, Inc. Full time

    Title:Executive AssistantCompany:Ipsen Biopharmaceuticals Inc.Job Description:SummaryAs Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the manager, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal...

  • Executive Assistant

    2 weeks ago


    Cambridge, United States Manning Personnel Group, Inc. Full time

    A thriving biotechnology company located in Cambridge is seeking an Executive Assistant to provide high level support to members of the executive team and their business priorities. The ideal candidate will be professional, articulate and enjoy working within a collaborative, fast-paced environment. The EA will leverage a broad range of skills with a high...

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Cambridge, United States Manning Personnel Group, Inc. Full time

    A thriving biotechnology company located in Cambridge is seeking an Executive Assistant to provide high level support to members of the executive team and their business priorities. The ideal candidate will be professional, articulate and enjoy working within a collaborative, fast-paced environment. The EA will leverage a broad range of skills with a high...