Executive Assistant

3 weeks ago

Cambridge, United States TileDB, Inc. Full time
Job DescriptionJob Description

TileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to traditional executive support responsibilities, this role will also involve working on special projects that are critical to our company's growth and innovation.

Company

We build the TileDB Cloud Database. TileDB was founded in 2017, after several years of implementation at Intel Labs, to solve use-cases at the Broad Institute and MIT. TileDB has raised over $50 million in funding from high-profile investors, with our most recent funding round ($36 million Series B) announced in Oct. 2023.

We are a remote first, distributed team with employees in the USA, Europe, and South America. Our headquarters are in Cambridge, MA, USA and we have a subsidiary in Athens, Greece. The nature of this role will require some weekly in office time at the Company’s headquarters in Cambridge, MA.

Expectations

As the first executive assistant hire, you will be fundamental in shaping the role, the relationships and the culture of a brand new team. Our leadership and operations team will be on hand to support you as you onboard and grow your footprint in the Company. As a hyper-growth Company, many of our recent hires are the initial builders of their departments for process, procedures, communication and goals – achieved whilst working in a fast-paced environment – this same team will be there to support you to do the same in your own field of specialization.

Responsibilities
  • Proactively manage all aspects of the CEO’s calendar across internal meetings and external engagements, proactively resolving all conflicts and optimizing weekly calendar loads;
  • Keep well informed of CEO commitments and responsibilities, and contribute to the development and implementation of organizational processes and systems to improve efficiency;
  • Provide comprehensive support to the CEO and executive suite, ensuring efficient operation of the leadership team;
  • Attend key meetings as needed, track follow-ups and deliverables; prepare and edit correspondence, communications, presentations, and other documents;
  • Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc;
  • Coordinate domestic and international travel within TileDB’s travel policy, and manage and reconcile expense reports;
  • Assist in various business and People-related cross-functional projects; and
  • Flex to new responsibilities as needs arise, capabilities match, and time permits.

Requirements

  • 7+ years of demonstrated success in supporting Executives;
  • You have demonstrated ability to prioritize tasks, anticipate the needs of the CEO, and stay organized in a demanding environment;
  • The ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills, business judgment and communication skills are crucial for this role;
  • Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions;
  • Skillful execution of administrative activities, with high attention to detail, organization and process;
  • The desire for career growth and the ability to thrive in an environment that is fast-paced and changes as the company grows rapidly;
  • The ability to demonstrate professionalism, discretion, and confidentiality.
  • Proficiency with Google Suite, Zoom, Slack, and a related tech-stack; and
  • The ability to work non-standard, flexible work hours as required, but with some weekly in-office time at the Company’s headquarters in Cambridge, MA.

Benefits

  • Competitive salary and stock options;
  • 100% medical and dental insurance coverage (for you and your dependents);
  • Paid parental leave;
  • Paid time off (vacation, sick & public holidays); and
  • Flexible time off & flexible hours

Interview Process

  • Initial screening call with one of our operations team;
  • Individual calls with either our Head of Finance, Chief Revenue Officer or Chief Executive Officer; and
  • Final call with Chief Executive Officer.

  • Executive Assistant

    2 weeks ago

    Cambridge, United States KNF&T Full time

    Executive Assistant A highly accredited hospital in Cambridge, MA is seeking an Executive Assistant to join their team and provide support to various hospital executives. Apply today! Some daily responsibilities of the position include: Performing a Executive Assistant, Executive, Assistant, Technology, Staffing

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Kelly Services, Inc. Full time

    #x. A 0;We are looking for a responsive, proactive, and organized Executive Assistant to provide executive support a Senior Officer for a temporary period. This person will be a member of the Administration team and will play a pivotal role in provid Executive Assistant, Executive, Assistant, Business Services, Staffing, VP

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Randstad North America, Inc. Full time

    Randstad is working with a bank to fill a position supporting their executive team. This person will be integral in meeting coordination, taking and recording meeting minutes, and overall drafting correspondence on behalf of executive and department. Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    6 days ago

    Cambridge, United States Harvard University Full time

    The Berkman Klein Center for Internet & Society (BKC) at Harvard University seeks an Executive Assistant to be responsible for administrative logistics and coordination for the senior leadership team of the Center including Senior Director of Applied Executive Assistant, Executive, Assistant, Education, Business Services, Director

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Randstad North America, Inc. Full time

    Randstad is working with a prestigious bank to fill a position supporting their President and COO. This person will be integral in meeting coordination, creating presentations, and overall drafting correspondence on behalf of executive and department Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Harvard University Full time

    This position will provide executive-level administrative support to Harvard Universitys Office of the Vice Provost for Research (OVPR). The OVPR office functions across the University to encourage, cultivate, and coordinate high-impact academic res Executive Assistant, Executive, Office Manager, Assistant, Research, Education, Business Services

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Harvard University Full time

    Harvard Law Schools Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. Wh Executive Assistant, Executive, Assistant, Support, Technology, Faculty

  • Executive Assistant

    6 days ago

    Cambridge, United States Harvard University Full time

    Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Information This is a term appointment currently expected to extend through June 30, 2025, with potential for renewal subject to...

  • Executive Assistant

    5 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • Executive Assistant

    6 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • Executive Assistant

    7 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • executive assistant

    4 weeks ago

    Cambridge, Massachusetts, United States The Judge Group Full time

    Our client is currently seeking a EXECUTIVE ASSISTANTJob Title: Executive Assistant Location: Cambridge, MA Worksite Type: Onsite Work Schedule: 17.5 hours/week Duration: 2 monthsQualifications & Requirements:Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and...

  • Executive Assistant

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Executive AssistantCambridge, MA 02138 2 months contract with possible ext.Part time 17.5 hours/weekWork Schedule: 17.5 hours/week Location: 100% ONSITE Duration: 2 months - Is there potential for extension or conversion? THIS POSTING IS TO COVER SOME SUPPORT NEEDS WHILE WE FINALIZE RECRUITMENT FOR THE FULL TIME POSITION. IT WOULD BE A MAXIMUM OF 2 MONTHS....

  • Executive Assistant

    2 weeks ago

    Cambridge, United States TileDB, Inc. Full time

    TileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to...

  • Executive Assistant

    7 days ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Executive Assistant

    4 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    6 days ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Executive Assistant

    7 days ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Senior Executive Assistant

    2 weeks ago

    Cambridge, United States Harvard University Full time

    Harvard Universitys Opportunity Insights (OI) seeks a bright, multi-tasking, self-motivated, and experienced professional to be the Senior Executive Assistant to Opportunity Insights founding Faculty Director, Raj Chetty. The role will serve as a s Executive Assistant, Executive, Senior, Assistant, Technology, Education, Administrative