Executive Assistant

3 weeks ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology (MIT) Full time


Details

Posted: 19-Nov-23

Location: Cambridge, Massachusetts

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 23450

Job Description

EXECUTIVE ASSISTANT, MIT Federal Credit Union (MITFCU), to provide a broad range of high-level administrative support and coordination for the president/CEO, board of directors (BOD), board committees, and the executive team; represent the executive team internally and externally; serve as a liaison with the BOD, supervisory audit committee, key vendors, members, and employees. Responsibilities include scheduling and sending notices and managing logistics for monthly board and board committee meetings and then attending and handling the minutes; creating policy matrix and tracking policies due for board review/approval; composing and/or editing correspondence, informational documents, reports, spreadsheets, and presentations; planning, coordinating, and attending high-level meetings; calendar and travel management; assigning and tracking educational training requirements for board and board committee members and keeping attendance records; serving as parking coordinator; collecting, tracking, depositing, and reconciling charitable donations; maintaining electronic filing systems and creating reports; maintaining office supplies and meeting refreshments; and providing general administrative, office management, and other support as requested.

Job Requirements
REQUIRED: high school diploma or its equivalent; seven years' administrative, office, or related experience, preferably working for senior leaders; excellent administrative skills (e.g., typing, editing, proofreading, grammar, minute-taking, scheduling, etc.), analytical, research, organizational, problem-solving, interpersonal, and oral and written communication skills; ability to work with minimal supervision and as part of a team, prioritize and complete multiple simultaneous tasks/projects and meet deadlines, and accept constructive feedback and work towards improvement; discretion with confidential and sensitive information/situations; meticulous attention to detail and accuracy; proficiency with MS Word, Excel, PowerPoint, and Outlook; and comfort using a variety of databases. PREFERRED: bachelor's degree and MIT experience. Job #23450-8
11/17/23


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