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Administrative Assistant III

1 month ago

Carrollton, United States DuraServ Corp Full time
Job DescriptionJob Description

Mission

At DuraServ, we are a leading distributor of commercial overhead doors and loading dock equipment. Our mission is to be the most trusted provider in the industry. Since 2001, our continual growth has been driven by a culture focused on customer care, employee respect, and being “first and best” in all markets we serve

.

Job Summary

The Administrative Assistant III at DuraServ reports to the Executive Assistant and supports the Executive Leadership team. This role is crucial for maintaining day-to-day operations and thrives in high-pressure environments, meeting high standards and expectations. Responsibilities include maintaining schedules, bookkeeping, written correspondence, emailing, and managing special projects.


Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.


  1. Communicate and coordinate effectively with Executive Leadership.
  2. Manage calendars and schedule appointments efficiently.
  3. Monitor and respond to executive emails and other communications while upholding confidentiality and sensitive information.
  4. Manage expense reports and other financial documentation for executives.
  5. Prepare meeting agendas, take minutes, and follow up on action items.
  6. Draft, proofread, and edit correspondence, reports, and presentations.
  7. Coordinate travel arrangements, including flights, accommodations, and itineraries.
  8. Provide support for special projects as needed, ensuring timely and accurate completion.
  9. Serve as a liaison between executives and other departments, facilitating communication and collaboration.
  10. Assist in the preparation and execution of company events and meetings.
  11. Perform other duties as assigned.


Knowledge, Skills, and Abilities

  • (K) Proficiency with the full suite of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and ability to quickly learn new software tools.
  • (A) Strong problem-solving skills with the capacity to make sound decisions independently.
  • (S) Ability to maintain a high level of accuracy and confidential information when preparing and entering information.
  • (A) Proven ability to manage multiple priorities in a fast-paced environment.
  • (S) Excellent written communication skills, including drafting emails, reports, and other correspondence.
  • (A) Ability to remain calm and focused under pressure.
  • (K) Capability to analyze situations and provide appropriate solutions.
  • (S) Strong verbal communication skills and the ability to interact professionally with all levels of the organization.
  • (S) Basic understanding of office equipment maintenance and troubleshooting.

Leadership Competencies

For all jobs at DuraServ, the following competencies are essential for success:

Action Oriented ● Communicates Effectively ● Customer Focus ● Decision Quality ● Drives Results ● Ensures Accountability ● Instills Trust ● Self-Development


Supervisory Responsibilities

  • This position has no supervisory responsibilities.


Work Environment and Physical Demands

  • In the office environment, not a hybrid or remote position
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Travel

  • This job requires no planned business travel.

Education and Experience

  • High School graduation or equivalent is required, Associate or bachelor’s degree, preferred
  • Combined experience in Administrative Assistance roles of three to five or more years, required
  • Proficiency in Microsoft Office 365, Microsoft Excel, Microsoft Word, Microsoft Pptx. etc.


Disclaimer

This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice.


EEO Statement

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.


Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.