Event / Gathering Producer

3 weeks ago

Boston, United States Ember, llc Full time
Job DescriptionJob Description

If you love producing meetings and events, live shows, virtual broadcasts, working with great brands on their internal sales meetings and customer events, and traveling across North America on-site visits...then keep reading. Do you also love logistics, live in the details, and excel at making/managing spreadsheets? If you thrive in a logistics space and can also collaborate with a creative team to achieve it all...then our boutique meeting agency is for you

Focus: To oversee, manage and execute Ember events and meeting projects. To take a small, medium gathering from start to finish while meeting standards of an Ember portfolio gathering (objectives met, client expectations, budget performance, attendee satisfaction).

THE ROLE

  • 75% Gathering planning, 10% Team management, 10% Partner/Vendor communication, 5% Relationship management with brands
  • Member of a project team. Independently manages own projects and contributes as a “captain” role to larger team projects
  • Manage unique multi-faceted events of all sizes and scales, independently, and through collaboration with captains
  • Oversee all aspects including; budget management, attendee management, general session production and live shows, site selection, food + beverage, activities, transportation, creative + media development
  • Utilize Ember’s Project Management tools to create and sustain project timelines, organize files, communicate information to project team and archive project documentation
  • Exercise autonomy while adhering to Ember’s project process
  • Think outside the box, exercise creativity and pursue opportunities to create authentic and unique gatherings
  • Recognize learnings through successes and areas of improvement so that best practices are shared and followed
  • Travel is expected at a minimum of 25% or 7.5 days per month - this includes site visits, client meetings, and onsite at events. This could vary month-to-month.

COLLABORATE WITH THE EMBER TEAM, CLIENT, AND VENDORS

  • Act as main client liaison, providing proactive consultation throughout program development and execution as well as secure future recurring and new business opportunities with client
  • Set the tone with communication excellence, both written and verbal, exercising proficiency with internal team members and while interfacing with clients externally
  • Practice effective meetings criteria when working internally and externally
  • Collaborate, direct and support internal project team, including Gatherings Coordinators, Designers, Creative Managers, Production Designers, contractors and interns as needed to complete projects
  • Engage Ember preferred vendors as collaborators delivering exceptional services. Source, negotiate and manage budget and detail specifications, while strengthening partnerships

Requirements

ACCOUNTABILITY

  • Quality control and health of events and clients managed
  • Responsible COGS management at or above 5% per gathering
  • Independently manage a portfolio of $250-325K+ in project revenue - that includes at least (2) medium-sized projects $50,000+ NET (ReVision Energy, Underscore, MGBHP Activation, etc.)

QUALIFICATIONS

  • Bachelor’s Degree or higher education preferred
  • Portfolio of “Gathering” work - 4+ years worth
  • Moldable - the ability to be shaped by Ember
  • Customer-centric minded
  • The ability to work independently and collaboratively
  • Attentive to all details
  • The ability to be vulnerable
  • A sense of humor
  • Ability to give and receive feedback and learn from it
  • You have to love TEAMs and effectively interact with groups of people

REPORTING

  • Reports to Executive Producer

Benefits

  • Market Compensation
  • Eligible for quarterly profit share/bonus based on performance
  • Health and Dental
  • 401k with matching contribution
  • 20 days of Paid Time Off per year
  • Remote working
  • Travel - approximate 30+ days of travel annually
  • Location: Company has Headquarters in North of Boston area and New Hampshire

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