Administrative Assistant
4 weeks ago
Are we the road to your future?
Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.
We are currently searching for an entry-level Administrative Assistant to support our Midwest Region located in Lexington, KY.
Responsibilities run the gamut from supporting our senior project managers in the project delivery process and invoicing clients. We are seeking a proactive individual that values working in a team environment and is willing to support the team where needed.
What you’ll be doing:
- Administrative Support
- Review project logs and ensure up to date and complete
- Billing/Invoicing
- Assist with ensuring sub invoices are submitted in timely manner
- Assigning company project numbers/closing projects
- Assist in completing project start up forms
- Set up various project file structures for document control
- Documentation/tracking of filling system
- Assist in managing the document control system
- Miscellaneous Areas
- You also may be asked to support other various tasks such as:
- Answering emails, letters, phone calls as directed
- Maintain office supplies
- Scheduling and organizing activities such as meetings, travel, conferences, and training activities
- Order supplies as needed (coordinate ordering and delivering supplies needed to remote employees)
- Assist with responding to various levels of correspondence
- Inventory assistance
- You also may be asked to support other various tasks such as:
What you need to have:
- Professional office etiquette and strong customer service for out internal and external customers
- Awareness of MS Office Suites including MS Excel, MS Word, and MS, Projects
- Willing to work part-time in an office environment
- Characteristics of a successful Volkert team member:
- Be a brand ambassador for the company who engages in diversity and inclusion
- Exercise initiative and independent judgement in the solution of work problems
- Be able to communicate effectively- verbal and written
- Be able to multi-task in a team environment
Volkert Perks:
- Competitive compensation
- Flexibility and a positive work/life balance
- Challenging and innovative projects
- Employee referral program
- Paid Time Off (PTO) and holidays
The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.
“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”
– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer
Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
#LI-HF1 Kentucky
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