Records Clerk and Relief Receptionist
3 weeks ago
Position Type: Full Time
Reports To: Office Manager
FLSA: Non-Exempt
POSITION DESCRIPTIONRecords Clerk:
- Maintains and secures records in accordance with established policies and procedures.
- Scans, uploads, profiles and files client and knowledge-based documents in the document management system on behalf of the practice groups of the firm.
Relief Receptionist:
- Operates a multi-line telephone console in order to relay incoming, outgoing and intra-systems calls.
- Receives and records oral information from telephone callers or in person, and then communicates to attorneys and staff.
- Directs telephone calls to appropriate attorneys and staff.
- Professionally meets and greets clients and visitors to the law office and ensure proper clearance and routing of such parties to conference rooms, offices, etc. in accordance with Firm policies. Notifies supervisor of difficult situations.
- Receives and records deliveries to the Firm and routes them accordingly to the proper recipient.
- Assists clients and visitors with parking validation and maintains parking log.
- Maintains neatness of lobby and reception area.
- Communicates with Office Services personnel as it relates to requests from those utilizing conference rooms.
- Notifies building maintenance of issues in reception area such as lights out, hot/cold conference rooms, etc.
- Employee must perform all duties with minimal supervision.
- Ability to operate telephone console and office equipment including photocopier and telecopy machines.
- Possess interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with courtesy and tact.
- Possess interpersonal skills necessary to communicate in person, by e-mail and telephone to provide information with courtesy and tact.
- Excellent verbal and written skills necessary to interact effectively with firm personnel at all levels, whether in person, by e-mail and telephone, with a high degree of professionalism.
- Prior law firm experience preferred.
- Ability to type at a level of 40 wpm.
- Aptitude to utilize existing and new technologies supporting legal-specific automated records management systems.
- Ability to work independently and to sort priorities with minimum level of direct supervision.
- Perform other duties as assigned by the employer.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
-
Emergency Veterinarian
2 days ago
Austin, United States United Veterinary Care Full timeDescriptionAssociate Veterinarian - Relief Relief DVM coverage as needed. We are looking for passionate Relief Associate Veterinarians with a deep appreciation and commitment for veterinary medicine to assist our team at Central Texas Veterinary Specialty & Emergency Hospitals, at both Austin and Round Rock locations. Essential Responsibilities & Functions ...
-
Relief Sales Manager
2 weeks ago
Austin, United States Keurig Dr Pepper Full timeRelief Sales Manager for Greater Austin, TX Hiring Immediately The Relief Sales Manager is responsible for up-selling and fulfillment/replenishment, focusing on execution and merchandising. This person will be accountable for retention and penetration of large format customers by geography and handling on-premise customers. Supporting Keurig Dr Pepper...
-
Medical Clerk
2 weeks ago
Austin, United States Well Care Community Health, Inc Full timeJob DescriptionJob DescriptionMEDICAL CLERK - Responsible for greeting and assisting patients, gathering and maintaining accurate patient demographics records, and performing various administrative tasks.Duties include but are not limited to: Scheduling appointments, signing patients in and out, updating patient records and insurance information, releasing...
-
Weekend Receptionist
7 days ago
Austin, United States Onion Creek Nursing and Rehabilitation Center Full timeJoin a team leading change in the industry! We at Onion Creek Nursing and Rehabilitation are committed to providing an excellent clinical experience for our patients and an amazing work environment for our employees. Join a team that works together to ensure our patients receive the best care possible. We are looking for passionate, dedicated, and caring...
-
Medical Front Desk Receptionist
12 hours ago
Austin, United States Bone Drs Full timeMedical Front Desk Receptionist Orthopedic practice seeks experienced Medical Front Office Receptionist. Responsible for managing the day-to-day front office operations to include scheduling, medical records, check in/out and patient flow. To ensure success, the Front Office Receptionist should be confident and professional with fantastic communication,...
-
Billing Clerk
2 days ago
Austin, United States Security Industry Specialists Full timeAbout this position: •Job Title: Billing Clerk •Department: Finance •Location (City/State): Austin, TX •Employment Type: Full time About us: Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world.We deliver services that consistently exceed those of our peers.We...
-
Material Distribution Clerk II
8 hours ago
Austin, United States University of Texas at Austin Full timeTo assist the Material Clerk I's and Senior Material Distribution Clerks in the receiving, sorting, processing, routing, and distributing incoming and outgoing mail. Expedite processes by making decisions for efficiency.Assists in collection, processing and distributing of mail, hand work, mailings, or special projects for bulk mail.Assists assigned...
-
Material Distribution Clerk II
2 days ago
Austin, United States University of Texas at Austin Full timeTo assist the Material Clerk I's and Senior Material Distribution Clerks in the receiving, sorting, processing, routing, and distributing incoming and outgoing mail. Expedite processes by making decisions for efficiency.Assists in collection, processing and distributing of mail, hand work, mailings, or special projects for bulk mail.Assists assigned...
-
Administrative Clerk
2 weeks ago
Austin, United States Express Employment Professionals Full timeJob DescriptionJob DescriptionOur client, located in the South Austin area, is looking for a full-time administrative clerk to help their excellent team manage the day-to-day administrative duties. The client provides industrial fencing, as well as security solutions.This is a great opportunity for someone that is looking to work in a smaller office with a...
-
Clerk III
1 week ago
Austin, United States Texas Department of Aging & Disability Services Full timeJob Description: Clerk III This is a temporary position from May 1, , to August 31, . The summer intern position is open to current high school and college students who are interested in learning about state government administration and records management practices and procedures, while gaining valuable experience working for the State of Texas. This...
-
File Clerk
2 weeks ago
Austin, United States Addison Group Full timeJob DescriptionJob DescriptionFile Clerk (Part-time)6 Month ContractLocation: South Austin, 78704Hours: Tuesday-Thursday, 8AM-5PMPay: $18/hrResponsibilities:Crating and reviewing employee recordsDigitally archiving and uploading documents onto ADPStoring documents on Google DriveEnsuring all files are present and well-organizedQualifications:1-2+ years of...
-
Shipping and Receiving Clerk
5 days ago
Austin, United States Archetype Permanent Solutions Full timeJob DescriptionJob DescriptionPosition Overview: As a Shipping and Receiving Clerk, you will play a crucial role in ensuring the efficient movement of goods within our manufacturing facility. You will be responsible for handling incoming and outgoing shipments, maintaining accurate records, and collaborating with various departments to ensure timely...
-
Medical Assistant Receptionist
2 weeks ago
Austin, United States Lungdocs Pa Full timeJob DescriptionJob DescriptionOne Medical Assistant each for a medical practice with offices based in Kyle and New Braunfels, Texas. ( Total 2 positions)Front desk receptionist, greets patients, verifies insurance information.Answers phone calls to the clinic and either addresses the calls questions or takes message to route to the appropriate staff.Prepare...
-
Austin, United States PARKS AND WILDLIFE DEPARTMENT Full time**TPWD - Manager III (Agency Records Manager)** **(**00042005**)** **Organization**: PARKS AND WILDLIFE DEPARTMENT **Primary Location**: Texas-Austin **Work Locations**: DW-TPWD Headquarters 4200 Smith School Road Austin 78744 **Job**: Management **Employee Status**: Regular **Schedule**: Full-time **Standard Hours Per Week**: 40.00 **Travel**: Yes,...
-
Receptionist/Greeter
2 weeks ago
Austin, United States Blackstone Consulting, Inc Full timeJob DescriptionJob DescriptionDescription/Job SummaryGreeter Guest Services/ReceptionistBlackstone Consulting, Inc. is seeking individuals who are customer service driven and have impeccable people skills. The ideal individual is well organized, has strong attention to detail, and has experience in customer service. We're looking for someone who takes...
-
Accounting Clerk| Part-Time
3 weeks ago
Austin, Texas, United States teamworkonline Full timeOverviewReporting to the Director of Finance, the Accounting Clerk will provide accounting and clerical support to the Finance & Accounting department. The ideal candidate is a detail-oriented, proactive, and a collaborative professional responsible for supporting the financial infrastructure of the Food & Beverage Department at Moody Center. This role...
-
Front Office Receptionist
5 days ago
Austin, United States QualDerm Partners LLC Full timeJob Type Part-timeDescriptionWith 150+ locations in 17 states, QualDerm Partners is the largest multi-state female-founded and owned dermatology network in the U.S. At QualDerm we are united in our purpose: to educate, protect, and care for your skin. We are committed to bringing you the very best in comprehensive skin care so that you can achieve a...
-
Accounting Clerk| Part-Time | Moody Center
2 days ago
Austin, United States Oak View Group Full timeOverview: Reporting to the Director of Finance, the Accounting Clerk will provide accounting and clerical support to the Finance & Accounting department. The ideal candidate is a detail-oriented, proactive, and a collaborative professional responsible for supporting the financial infrastructure of the Food & Beverage Department at Moody Center. This role...
-
Receptionist
5 days ago
Austin, United States Austin Retirement and Nursing Center Full timeAustin Retirement and Nursing Center - Purpose of this Position: To provide support to the Administrative Team and the facility as a whole by being the liaison between visitors and personal. Key Responsibilities: • Serves visitors by greeting, welcoming, and directing them appropriately. • Notifies company personnel of visitor arrival. • Maintains...
-
CIO Executive Assistant>
5 days ago
Austin, United States Texas Dept of Health and Human Services Full timeTexas Dept of Health and Human Services - JobID: 599693 [Office Assistant / Receptionist] As an Executive Assistant at Texas Dept of Health and Human Services, you'll: Coordinate calendars, meetings, and conferences; Provide calendar and schedule management and control for the CIO; Prepare and edit reports, correspondence, memos, charts, presentation slides,...