Administrative Support

3 weeks ago


Allen Park, United States Optimal Inc. Full time
Job DescriptionJob Description

We are looking for a passionate team member to join a rapidly growing organization. You will be working as part of a motivated team in a fast-paced working environment, where attention to detail and quality are vital. Successful candidates will be self-starters with an ability to manage multiple tasks effectively and deliver high-quality results.

Job Responsibilities:

  • Support leadership team with all companywide systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
  • Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of WebEx technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations etc.
  • Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
  • Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
  • Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
  • Maintain the highest level of confidentiality and manage sensitive information with extreme care
  • Maintain and follow-up on assignments and requested information as required
  • Facilities Coordination includes working with Submit MAC (move Requests) and manage space utilization for onboarding employees. Also, order supplies, manage loaner equipment and overall coordination of office operations

Skills/ Experience Required:

  • Good administrative skills with prior experience.
  • Good communication skills
  • Good coordination and office management skills
  • 2-3 years of prior experience providing administrative support
  • Prefer managing multiple senior executives at the same time along with providing office management

Education Required:

  • Minimum Associates Degree in any relevant field

Additional Information:

  • At least 2 References from previous employments required.


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