Administrative Support
3 weeks ago
We are looking for a passionate team member to join a rapidly growing organization. You will be working as part of a motivated team in a fast-paced working environment, where attention to detail and quality are vital. Successful candidates will be self-starters with an ability to manage multiple tasks effectively and deliver high-quality results.
Job Responsibilities:
- Support leadership team with all companywide systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
- Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation
- Schedule meetings, often involving global personnel and locations and use of WebEx technologies
- Resolve meeting requests and conflicts in a timely and efficient manner
- Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations etc.
- Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
- Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
- Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
- Maintain the highest level of confidentiality and manage sensitive information with extreme care
- Maintain and follow-up on assignments and requested information as required
- Facilities Coordination includes working with Submit MAC (move Requests) and manage space utilization for onboarding employees. Also, order supplies, manage loaner equipment and overall coordination of office operations
Skills/ Experience Required:
- Good administrative skills with prior experience.
- Good communication skills
- Good coordination and office management skills
- 2-3 years of prior experience providing administrative support
- Prefer managing multiple senior executives at the same time along with providing office management
Education Required:
- Minimum Associates Degree in any relevant field
Additional Information:
- At least 2 References from previous employments required.
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