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Office Administration Specialist

2 months ago

Allen Park, Michigan, United States Optimal Inc. Full time
Job Overview

We are seeking a dedicated individual to contribute to a dynamic and expanding organization. This role involves collaborating with a driven team in a high-energy environment, where precision and quality are essential. Ideal candidates will demonstrate initiative and possess the capability to juggle various responsibilities while achieving outstanding outcomes.

Key Responsibilities:

  • Assist the leadership team with comprehensive organizational systems, including monitoring critical communications, managing signature requests, and overseeing various administrative tasks.
  • Oversee general office management, ensuring an organized electronic filing system, maintaining correspondence, and preparing daily schedules and meetings.
  • Coordinate meetings that may involve international participants, utilizing virtual meeting technologies.
  • Efficiently address meeting requests and resolve scheduling conflicts.
  • Deliver exceptional administrative support in the creation and preparation of organizational charts, reports, communications, spreadsheets, and presentations.
  • Manage travel arrangements, including scheduling, itinerary creation, and travel expense report submissions.
  • Facilitate and reconcile approval requests that necessitate executive sign-off.
  • Represent the office professionally in all communications and interactions with employees at all levels.
  • Uphold confidentiality and handle sensitive information with the utmost discretion.
  • Track assignments and follow up on requested information as necessary.
  • Coordinate facilities management tasks, including space utilization for new hires and overall office operations.

Required Skills and Experience:

  • Strong administrative skills with relevant experience.
  • Effective communication abilities.
  • Proficient coordination and office management skills.
  • 2-3 years of experience in providing administrative support.
  • Experience managing multiple senior executives concurrently is preferred.

Educational Qualifications:

  • Minimum of an Associate's Degree in a relevant field.

Additional Information:

  • References from previous employment are required.