Meeting and Event Coordinator

1 month ago

Ashburn, United States MBO Partners Full time
Job DescriptionJob Description

The Role:  Meeting and Event Coordinator
Location:  Remote

Who We Are
At MBO we give people the control to do the work they love the way they want.
We’re leading the future of work by building a best-in-class platform for independent professionals and leading enterprise organizations. MBO Partners is a deep job platform that connects and enables independent professionals and micro-business owners to do business safely and effectively with enterprise organizations. While we’ve been in business for more than 20 years, we treat each day as an opportunity to help innovate, collaborate, and shape the future of work for our enterprise and independent clients. By joining our team, you’re helping build and lead the next way of working and contributing directly to our platform roadmap and vision.

What You Will Be Doing
The Meeting & Event Coordinator will oversee the end-to-end planning and execution of corporate events, ensuring they run smoothly and meet the company’s objectives. This role requires close collaboration with the sales and account management teams to align event strategies with business goals. The ideal candidate will have a proven track record in event management, exceptional organizational skills, and a keen eye for detail. 

In this role you will:  

  • Event Plan and Execute: 
  • Lead the planning and execution of various corporate events, including sales conferences, tradeshows, Board of Director meetings, senior leadership meetings, and customer and client events. 
  • Develop detailed project plans and run of show for each event. 
  • Manage event logistics, including venue selection, catering, transportation, and accommodation. 
  • Coordinate AV needs and work with vendors to ensure all technical requirements are met. 
  • Collaboration and Communication: 
  • Work closely with the sales and account management teams to understand event objectives and ensure alignment with business goals. 
  • Serve as the main point of contact for internal stakeholders and external vendors. 
  • Communicate event details and updates to all relevant parties in a timely manner. 
  • Facilitate regular meetings with cross-functional teams to track progress and address any issues. 
  • Budget and Resource Management: 
  • Develop and manage event budgets, ensuring all expenses are tracked and reported accurately. 
  • Negotiate contracts with vendors and suppliers to secure the best rates and terms. 
  • Monitor and manage event resources to ensure efficient use and cost-effectiveness. 
  • Post-Event Analysis: 
  • Conduct post-event evaluations to gather feedback and measure event success against objectives. 
  • Prepare detailed reports on event outcomes, including attendance, engagement, and ROI. 
  • Identify areas for improvement and make recommendations for future events. 


What You Need to Stand Out

  • Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or a related field. 
  • Minimum of 5 years of experience in event planning and management, particularly in a corporate setting. 
  • Proven experience managing large-scale events such as sales conferences, tradeshows, and executive meetings. 
  • Strong project management skills with the ability to handle multiple tasks simultaneously. 
  • Excellent organizational skills and attention to detail. 
  • Strong interpersonal and communication skills, with the ability to work effectively with cross-functional teams. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software. 
  • Experience in catering and AV planning.
  • Ability to travel and work flexible hours, including evenings and weekends, as required.

Here are just a few reasons that you will love working at MBO Partners

  • Remote work environment
  • Competitive base salary 
  • Opportunities for growth and development in a rapidly growing company
  • Excellent medical, dental, and vision plans designed to support healthy lifestyles
  • 401(k) retirement plan
  • Flexible Time Off – take time when you need it
  • Wellness allowances
  • Culture based on trust, feedback, communication, success and fun 

At MBO Partners, we're committed to building a diverse and inclusive environment where passionate professionals can thrive. If you're ready to make a significant impact by connecting exceptional talent with meaningful consulting opportunities, we'd love to hear from you.

By applying for this position, you agree to the Terms and Conditions and Arbitration Agreement. You are directing MBO to disclose your personal information to those who may be interested in hiring or engaging with me. You acknowledge and understand that MBO will use your personal information as described in the Privacy Policy If you are a resident of California, you understand and acknowledge that MBO will use your personal information as described here. You acknowledge and understand that MBO is an international company and your personal information can be transferred to, stored, and/or processed in any country in which MBO or its affiliates, suppliers, service providers and/or agents maintain facilities, including, but not limited to, the United States of America and the European Union.

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