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Executive Assistant
3 months ago
RWE Supply & Trading Americas, LLC To start as soon as possible, full time, permanent Your future plans RWE Supply & Trading America's, LLC (RWESTA) is a dynamic energy trading company based in Chicago and a wholly owned subsidiary of RWE Supply & Trading GmbH based in Essen, Germany. RWESTA employs 2,000 employees around the world from over 70 countries. We are excited to offer an opportunity for a dedicated Executive Assistant to join our Chicago office. The Executive Assistant will provide executive level support to 3-5 Executives within the Senior Leadership Team. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support, provide high level administrative support, and work on complex related projects. The position is based in Chicago with a requirement to be in the office 3-4 days per week. Responsibilities: Act independently to organize and support meetings, conferences, and events Manage and maintain Executives' calendars, create meeting invites & agendas, reserve meeting rooms Attend meetings as required and prepare meeting minutes, notes & action logs, and distribute in a timely manner Provide high level administrative support including document assimilation, preparation, and quality assurance Act as liaison between department Executives and internal & external contacts Maintain and develop organisational charts Act as point of contact for administration issues and escalate as appropriate Liaise with other RWE Executive Assistants and provide support & coverage when needed Plan and book business travel including preparation of all necessary forms and documents Prepare expense reports Process and compose management correspondence Monitor & maintain Executive email Inbox; forward, escalate and respond as necessary Provide support in budget controlling process including SAP transactions, budget control orders, invoices, payments, etc. Assist with time off requests and approvals Provide project management as needed Other duties as assigned Your powerful skills: 5 to 7 years of high level executive support Meticulous attention to detail and ability to manage problems & escalate when needed Extremely well-organized and ability to multi-task Strong analytical, numerical and interpersonal skills Passionate about making RWE an even greater place to work Excellent written and verbal communication skills Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint Ability to quickly learn new technology programs Build effective relationships & work in a team environment Advantageous, not a must: Experience working in an international environment Previous experience with SAP or other enterprise level accounting and procurement software Our offer: Join an international leading energy trading house which is in a huge period of growth. In addition, you'll enjoy a competitive salary and benefits package including: Medical, Dental, Vision, 401k match, Commuter reimbursement Open & diverse company culture Collaboration with offices around the globe and potential for international travel Flexible work schedule (in office 3-4x per week) to allow for great Work/Life Balance rwe.com/career Apply now with just a few clicks: ad code 87507 Any questions? Patrycja Bartela, Patrycja.Bartela@rwe.com (Recruiting) We look forward to meeting you We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters #J-18808-Ljbffr
