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Executive Assistant
4 months ago
Position Type: Full-time, Exempt
Work Location: Largo, MD
Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O weapons testing; facilities management; aerial, ground and seaborne targets O technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 33-year heritage is founded on supporting complex and diverse DoD programs and we’ve developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction.
We are currently hiring an organized Personal Assistant (PA) to support our President/CEO out of our Corporate Headquarters in Largo, MD. The PA reports directly to the President and CEO, providing him support in a one-on-one working relationship, where rapport and communication are key factors to success. The PA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
The basic duties of the position are listed below but other duties may be tasked as needed:
- Manages the efficient use of the President/CEO’s time by scheduling appointments, responding to invitations, and overseeing meeting arrangements with staff and other colleagues.
- Fields internal and external requests into the executive office, determining level of priority and action to be taken.
- Drafts polished correspondence and other documents on behalf of the President/CEO and/or senior management as directed.
- Assists President/CEO with day-to-day tasks as required.
- Participates in the weekly video-conference Senior Management Staff meetings; manages the scheduling of such meetings; takes minutes and provides copies to the Senior Management Team upon request.
- Drives the President/CEO, who is disabled in a wheelchair, to meetings and events in a corporate vehicle, which may include some evening and weekend hours.
- Upon request, accompanies President/CEO to events, meetings and appointments, and acts as his representative as well as takes thorough notes.
- Serves as the liaison to the Corporate Advisory Board, overseeing all Board logistics, managing requests and inquiries of Board members during, and between, quarterly board meetings.
- Takes and prepares meeting minutes.
- Arranges domestic and foreign travel accommodations.
- Maintains receipts and submits expense reports on behalf of the President/CEO.
- Creates and develops visual and other presentations as needed.
- Plans, coordinates, and manages corporate and other events, including corporate management reviews, banquets, charity events, lunches, and more.
Work Conditions:
- Fast-paced Executive Office environment.
- Computer work, sitting at keyboard/desk reviewing documents, viewing computer screen.
- Will be required to greet visitors and answer the phone for the President/CEO.
- Some lifting of office supplies, not to exceed 35 lbs. without assistance.
- Evening and weekend hours may be required.
- Professional appearance, etiquette and demeanor required at all times, although a good sense of humor will be helpful as well.
Education/Experience/Skills:
- Bachelor’s Degree (preferably in Communications or related discipline) and two (2) years of experience as an assistant at an Executive level.
- Demonstrable multi-tasking skills are a must.
- Strong written & verbal communication skills, scheduling and time management expertise, big-picture decision-making, quick thinking and proficiency with the Microsoft Office Suite are all essential to success in this role.
- Current Driver’s License required; you must be able to be insured through company’s vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment.
- U.S. Citizenship required.
- All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.
_____________________________________________________________________________________________________________
Working at SA-TECH:
As a highly regarded DoD employer, SA-TECH recognizes that our success is indicative of our team members' hard work and dedication towards a common goal… Supporting our Warfighters. Along with unparalleled stability, we have the ingredients for superior performance with a servant leadership mentality that provides an affirmation of purpose and value in a team-oriented positive work environment. As such, we provide a sense of family, competitive pay and employee benefits, along with a strong commitment to the professional development of our workforce and for providing broad career opportunities throughout the United States.
SA-TECH provides employees with:
- Employee Recognition
- Above-Average Compensation
- Competitive Employee Benefits
- Continuous Training and Professional Development
- Ample Career Advancement Opportunities
Highlights of SA-TECH’s employee benefits include:
- Medical plan with excellent prescription coverage
- Dental plan with orthodontics for children
- Vision plan
- 401(k) retirement plan
- Life, accidental death & dismemberment insurance
- Sick leave
- Flexible PTO options
SA-TECH is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
