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Federal Grant Manager

2 months ago

Indianapolis, United States nLeague Full time
Job DescriptionJob Description

Job id: 742995

Department: DHS

Position: Public Assistance Program Specialist

Location: 302 W. Washington St Indianapolis, IN 46204

Duration: 6 + Months (Hybrid)

  • Position is located on-site in the downtown Indianapolis Office. Potential for hybrid remote work after a 30-day period of employment.
  • The initial contract term is expected to be 6 months with the likelihood of renewal.
  • The position requires the candidate to be available for emergency response situations 24 hours a day, 7 days a week, with prior notice for personal commitments which would not allow emergency response required.
  • The position is primarily in an office environment, approx. 15% travel required throughout the community to meetings, seminars, site inspections, and training. Travel to these field destinations is reimbursable. Travel to the Indianapolis office is NOT reimbursable.
  • The position may require working under emergency/disaster field conditions, in field-off locations throughout the state for extended periods of time.
  • The position may require the candidate to depart upon short notice from home to the site of an incident or disaster.
  • Public Assistance Program (PAP) Specialist is to assist the program, the program director, and the grant applicants through consistent communication and organization

Purpose of Position/Summary:

  • Working under the guidance of the Recovery Director, the objective of the Public Assistance Program Specialist is to assist the program, the program director, and the grant applicants through consistent communication and organization.
  • The PAP Specialist will accomplish this by working within the FEMA Grants Portal. Tasks include registering new applicant organizations in the system and reviewing and approving/denying RPA (Request for Public Assistance) submissions to make sure the registering organization is eligible under Public Assistant program guidelines.
  • The position will have a minimum of a 6-month contract with the potential of it being extended.

Essential Duties/Responsibilities:

  • The mission of the Federal Emergency Management Agency's (FEMA) Public Assistance (PA) Grant Program is to provide assistance to state, tribal, and local governments, and private non-profit organizations so that communities can quickly respond to and recover from man-made or natural disasters or emergencies declared by the President of the United States. Through the PA Program, FEMA provides supplemental Federal disaster grant assistance to account for various disaster recovery activities including debris removal, emergency protective measures, and the repair, replacement, or restoration of disaster-damaged, publicly owned/eligible private non-profit facilities.
  • The PA Program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process.
  • After a Presidential Disaster is declared, the program specialist will spend a considerable amount of time working in the FEMA Grants Portal system, which is a website where all PA grants are tracked and administered.
  • This is a system that is used by the state, FEMA, and local applicants alike. Below is a list of common tasks associated with this system:
  • Register new applicant organizations in the Grants Portal system
  • Review and approve/deny RPA submissions to make sure the registering organization is eligible under PA program guidelines.
  • Review and approve/deny project applications associated with a disaster event
  • Update contact information listed in the Grants Portal
  • Assist applicants in the upload of disaster-related documentation
  • Assist with system access issues
  • Pull disaster data from the Portal to build reports for agency leadership

Required skills:

  • Working knowledge of the FEMA Public Assistance Grant Program.
  • Experience working with state & federal grants and grant program management.
  • Background in emergency management.
  • Program financial experience.
  • Basic knowledge of local, state, and federal government programs & procedures.
  • General knowledge of duties & responsibilities of state & federal emergency response agencies/departments.
  • Bachelor's degree.
  • Project management experience.