Coordinator, Grants

4 weeks ago

Indianapolis, United States Indianapolis Private Industry Council, Inc. Full time
Job DescriptionJob DescriptionDescription:

Overview

EmployIndy guides the local workforce ecosystem and makes strategic investments to remove barriers to quality employment for underserved and underrepresented residents. The vision for EmployIndy is clear: for all Marion County residents to have access to services and training necessary to secure a livable wage and grow in a career that meets employer demand for talent.


The Grants and Contracts Coordinator position will be responsible for the development, maintenance, and tracking of contracts for subrecipients and vendors. This position will be responsible for managing files with high level of details to assure technical accuracy and compliance with state, federal, and other grantor requirements. This position will be responsible for all billing and budget reporting of contracts. The role requires strong organizational skills, attention to detail, and the ability to work effectively with internal and external stakeholders.


This position will be located at EmployIndy Downtown Office and report to the Director, Grants & Contracts.

To be successful in this role you will accomplish:

  • Monitor organization’s sub grantee financial activity based on monthly accrued expenditure reports and maintain budget dashboards.
  • Utilize financial system to prepare and distribute financial reports to team members, as requested.
  • Use of the CRM tools to establish and maintain well-organized contract records, track contract statuses, monitor key dates and milestones, and facilitate communication across departments to ensure seamless contract management.
  • Maintain accurate and up-to-date records of contract documents, correspondence, and other relevant information. Ensure that all documentation is organized and easily accessible for reporting and audit purposes.
  • Maintain a monitoring schedule and manage monitoring activities including communication with subrecipients and vendors, scheduling meetings, and collecting necessary documents.
  • Manage accounts payable processes, including invoice processing, payment scheduling, and vendor communications.
  • Coordinate with internal team members to prepare financial invoices and claims for reimbursement from funders, partners, and customers.
  • Support daily operations by handling administrative tasks efficiently.
  • Perform other duties and projects as assigned.

Organizational Culture - Core Values

Accountability:

  • We are responsible to the organization, our colleagues, our partners, and our community to make decisions that advance our vision.
  • We take ownership to prioritize the work and reliable processes that deliver the greatest impact, address problems as they arise, and ask for help when needed.
  • We strive to be prompt, decisive, and transparent to help foster trust and understanding while embracing change as a path towards efficiency and innovation.

Commitment:

  • We understand how important our role is to achieve our mission and believe our work makes an impact on the organization and community.
  • We commit to regularly reviewing our work as part of the collective team, determining areas of improvement and celebrating successes.
  • We take ownership of our responsibilities and will display flexibility as needed to achieve the ultimate goals of the organization.

Trustworthiness:

  • We build relationships based on honesty and transparency while approaching our work with integrity.?
  • We create a safe, respectful, and inclusive environment where team members can share feedback which promotes a culture of improvement.?
  • We support our partners and colleagues using consistent actions, behaviors and attitudes which foster strong relationships and client success.
Requirements:

Education and Experience

  • High-school Diploma Required; Associates degree preferred.
  • Two or more years business management, accounting, and/or administration related experience preferred

Knowledge, Skills and Abilities

  • Results driven to meet the mission, vision, and goals of EmployIndy
  • Knowledge of CRM, Google Suite, and proficient in Microsoft Office Suite systems
  • Strong verbal and written communication skills
  • Strong attention to detail
  • Knowledge and experience with accounting software preferred
  • Ability to analyze data and reach sound conclusions, work under time pressure, and meet deadlines
  • Ability to define problems, collect data, establish facts, and draw valid conclusions

Competencies

  • Customer Service: Committed to increasing customer satisfaction, sets proper customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met.
  • Organization: Sets priorities, creates goals and timetables to complete required tasks or projects. Tracks progress and makes necessary adjustments to efficiently complete work.
  • Dependability: Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements.
  • Problem Solving: Breaks down problems into smaller components, can simplify and process complex issues, can identify and understand root cause.
  • Job Knowledge: Understands duties and responsibilities, possesses necessary job knowledge and technical skills, stays current on job knowledge.


EmployIndy grants equal opportunity to all qualified persons without regard to race, color, religion, gender, pregnancy, disability, age, national origin, military service obligations, veteran status, citizenship, sexual orientation, or any other category protected by law. EmployIndy provides equal opportunity in wages, promotions, benefits, and all other privileges, terms, and conditions of employment.

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