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Corporate Executive Assistant

2 months ago

Newport Beach, United States Trumark Companies Full time
Job DescriptionJob Description

Who We Are:

Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 35 years of experience, we’re no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in California, and Colorado Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our homebuyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach every one of these criteria.

Overview:

The Executive Assistant will work closely with the People and Culture team, to support Trumark’s C-Suite. Reporting directly to the Manager of People and Culture, the Executive Assistant must have exceptional people skills and experienced EA who enjoys solving complex problems and is motivated by flawless execution and excels in behind-the-scenes supporting roles. This position will require minimal travel to the Division locations in California & Colorado.

Essential Duties

  • Calendar Management: Manage calendars for the C-suite coordinate all meetings including but not limited to team meetings, offsite meetings including customer, partner, investor, media and analyst meetings across multiple time zones.
  • Travel Arrangements: Organize business travel including booking flights, hotels, and ground transportation.
  • Communication Management: Handle incoming calls, emails, and other communications on behalf of the executive team
  • Time Management: Assist the executives in prioritizing tasks and managing their time effectively to ensure they focus on strategic responsibilities. Own and help manage the rhythm of the business in close partnership with the executives and teams, including agenda management, notes, budgets, and follow-ups on action items.
  • Administrative Tasks: Maintain and organize files and records, send contracts for signatures via DocuSign, and other important documents.
  • Expense Management: Track and manage the expenses of the executives.
  • Event Planning: Plan and organize corporate events, executive retreats, and other special occasions. This will include coordinating logistics, catering, AV equipment, managing invitations, and overseeing the event until completion.
  • Take ownership of requests and delegated actions in a swift, professional manner while keeping relevant stakeholders updated.

Education and Additional Requirements:

  • Bachelor’s degree in Business Administration or a related field preferred.
  • 10-15 years of experience as an Executive Assistant supporting C-Level executives required.
  • Strong verbal and written communication skills.
  • Current working knowledge of homebuilding and the residential real estate industry preferred.
  • Proficient in Microsoft applications, with advanced proficiency in Excel & PowerPoint preferred.
  • Strong organizational skills, including multitasking and time-management.
  • Demonstrated high level of operational intelligence and integrity. Self-motivated, with demonstrated ability to problem-solve and think independently.
  • High level of commitment, dedication, and discretion.

Why Work for Trumark?

  • Work with a team that values you Trumark offers a direct career path with an open seat for you at our table.
  • We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
  • Exceptional Medical Benefits (100% Employee + 60% Dependent).
  • Monthly wellness stipend.
  • 401k with company matching, we are helping you plan for future retirement.
  • Pay range $90K - $110K, based on experience.


Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. All recruiting/hiring processes are handled by Trumark’s recruiting department – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies or any other source will be deemed to have been made free of any charges, fees or obligations.