Legal Litigation Secretary

1 month ago

Miami, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our Am Law 100 client, a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist available in the Litigation Department of their Miami office, located in Downtown Miami. They offer competitive compensation and an excellent benefits package.

Position Summary:

The Litigation Legal Support Specialist provides high-level legal support to a team of attorneys by providing a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Candidate should be flexible to work overtime as needed.

Duties & Responsibilities:

  • Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
  • Maintains legal files (both paper & electronic), organizes and files documents in designated order
  • Updates case information, scans and organizes legal files
  • Manages document deliveries and tracks final executed documentation
  • Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary
  • Communicates with clients, opposing counsel, courts, and liaisons
  • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
  • Understands firm available resources and leverages most effective resource for desired results
  • Assists with overflow work and other special projects as assigned

Skills & Competencies:

  • Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
  • High attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • Ability to collaborate well in a team
  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
  • Demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner
  • Position also requires the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:

  • Bachelor’s Degree or equivalent experience is preferred
    • 5+ years of experience within a law firm
  • Commercial litigation experience required
  • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
  • Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
  • Experience with e-filing

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