Risk Management Associate

2 months ago

Los Angeles, United States YMCA of Metropolitan L.A. Full time
Job DescriptionJob Description

The YMCA of Metropolitan Los Angeles is not only the premiere non-profit in Los Angeles, it is also a great place to work, make a difference in your community and meet like-minded individuals. With twenty-six branches, three camps, and over fifty childcare sites, the LA Y is a highly-collaborative, rewarding and fun environment where you will discover your passion, grow your career, and make an impact

We believe in the four Core Values of Caring, Honesty, Respect, and Responsibility and understand that our staff is our biggest asset We strive to create high-performing, strong teams in each of our branches and are looking for passionate and enthusiastic staff who will help us to strengthen our impact, empower our community and deliver incredible programming

Position Description

The Risk Management Associate is responsible for assisting with the development of and distribution of educational materials, procedures, facility inspections, forms and other safety-related initiatives. Responsibilities include clerical support, records management, and training. The Risk Management Associate will be responsible for conducting safety inspections and providing branches with recommendations or precautions to ensure compliance with established YMCA standards and OSHA regulations. This position is available to respond to inquiries relating to safety and risk management policies, procedures, local, state, and federal regulations. This position will also be responsible for administrative support for the Risk Management Department.

Qualifications

  • Degree in industrial safety or related field or at least 3 years of related experience and/or training preferred.
  • Ability to read, analyze and interpret general periodicals, professional journals, technical procedures, and/or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information, make recommendations and respond to questions from management and branch personnel.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram and/or schedule form.
  • Excellent oral and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to effectively present information, make recommendations, and respond to questions from management and branch personnel.
  • Demonstrated ability to prioritize workflow while maintaining attention to detail.
  • Must be proficient with MS Office.

Job Requirement

The Risk Management Associate must possess current CPR/1st Aid/AED. If without current certifications, must obtain them within 60 days. CPR/1st Aid/AED must remain in good standing throughout the term of employment. Incumbents must also attend other training and job development services as required by the VP of Risk Management and the YMCA of Metropolitan Los Angeles.

Responsibilities

Risk Management

  • Create reports and conduct analyses of accident causes, trends, and hazards for use by YMCA personnel and outside agencies.
  • Assist the VP of Risk Management with the development of safety practices and procedures in compliance with YMCA, local, state, and federal Occupational Safety and Health Administration (OSHA) rules and regulations and other consensus standards.
  • Lead or provide support in the administration of regulatory compliance in the areas of:
    1. Emerging local, state, and world health concerns.
    2. Local, state, and federal OSHA safety rules and regulations
    3. EHS program
  • Responsible for preparing, maintaining, and updating policy and procedure manuals.
  • Ensure compliance with all health and safety regulations, and keep abreast of any changes to laws and regulations that impact the organization.
  • Provides technical interface and support to various departments.
  • Ability to work effectively with staff at all levels. All interactions are conducted with the intent to foster a sense of cooperation.
  • Inspect and/or tour branches, child care sites, campsites, and other YMCA properties to detect existing or potential safety and health hazards, and provide recommendations for corrective or preventative measures where necessary and as needed.
  • Conduct annual safety audits.
  • Assist with documentation of investigations of incidents and injuries and cooperate in the preparation of materials and evidence for organization use in hearings, lawsuits, and insurance investigations.
  • Assist in creating instructional training programs, resources, materials, templates, and program content for Association Safety Chairs, as well as for Safety Cluster and All Staff Safety Meetings.
  • Assist in the administration and maintenance of Live Scan Fingerprinting procedures.
  • Assist with claims administration, loss prevention, and risk management functions, as necessary.
  • Handle legal and confidential documents with care and attention to detail and privacy.
  • Interpret and analyze basic data and offer conclusions, interpretations, and recommendations.
  • Act as the Association Transportation Coordinator.
  • Review reports and provide follow-up with staff to correct issues.
  • Model relationship-building skills in all interactions.

Administration

  • Ensure administrative support for the VP of Risk Management and Risk Management department is provided as needed. Respond to all staff inquiries expeditiously, and within 24 hours, when possible.
  • Prepare and process correspondence and other documentation. Run copies, mail letters, file, make necessary phone calls, and maintain file updates & records.
  • Be familiar with emergency procedures. Respond promptly and appropriately.
  • Ensure continuity of excellent, respectful, courteous working partnerships with all branch staff and leadership.
  • Fulfill any other job-related responsibilities assigned.

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