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Administrative Coordinator I

1 month ago

Ukiah, United States North Coast Opportunities Full time
Job DescriptionJob Description

Position: Administrative Coordinator

Expected Rate of Pay: $20.00 per hour (Depending on Education and Experience)

Full Range of Position: $20.00 to $24.00 per hour

Hours: 32 hours per week, 12 months per year

Apply soon - Open until filled


JOB DESCRIPTION

POSITION TITLE:
ADMINISTRATIVE COORDINATOR
PROGRAM/DEPARTMENT:
RURAL COMMUNITIES CHILD CARE
REPORTS TO:
SUBSIDIZED PAYMENT MANAGER OR DESIGNATED SUPERVISOR
SUPERVISORY RESPONSIBILITY:
NO

POSITION OVERVIEW

Under general oversight and direction, the Administrative Coordinator participates as a collaborative team member to assure the smooth and professional operation of the payment department and overall program. This position requires a high level of professionalism and an ability to interact appropriately in a wide variety of situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in the development and implementation of the annual goals and objectives for the RCCC programs.

• Participate as a team member in the overall implementation of RCCC programs.

• Assist with processing monthly Alternative Payment Program payments for all participating facilities.

• Assist with compiling enrollment and attendance data for monthly reports to the state.

• Assist with processing Family Fee billing and collection.

• Have knowledge of and assure compliance with all state or federal regulations and policies, as directed in the Funding Terms and Conditions for each contract.

• Draft letters, memoranda, reports, forms and other materials as needed.

• Enter data into KinderSystem and other program databases as requested.

• Perform research and compile information as necessary for special projects.

• Assist with processing orders submitted from sites.

• Monitor general administrative office supplies, ordering and restocking as needed; confirm received orders are accurate.

• Assist with maintaining assigned files.

• Provide clerical and project support for all departments within the administrative area of the Agency; may provide support to other programs with approval of supervisor.

• Provide referrals and information to parents and community on choosing childcare.

• Provide referrals to other social service agencies and have knowledge of those in the community.

• Attend scheduled meetings, trainings and conferences as requested.

• Other duties as assigned or required.

ESSENTIAL WORK HABITS

• Align work behaviors in conformance with NCOs Purpose, Vision and Values.

• Report to work on time and obtain approval from supervisor for any changes in work schedule or absences.

• Maintain a strict commitment to confidentiality, in accordance with Agency and project policies and procedures.

• Follow the NCO Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies.

• Maintain focus on the assigned tasks.

• Take pride in creating a positive, efficient work environment.

• Treat co-workers and clients with respect.

• Represent NCO and its programs to the community in a positive light.

• Dress appropriately according to assigned job duties and responsibilities.

• Adapt constructively to change.


JOB QUALIFICATIONS

Education, Training and Experience:

• A degree from an accredited college or university in early childhood education, business administration or related field is preferred, but not required.

• Verifiable skills in attention to detail and accuracy.

• Experience working with families and/or children helpful.

• Bilingual /Biliterate (Spanish/English) preferred, but not required.

Knowledge of:

• Principles and practices of interpersonal communications.

• Current standard office practices, procedures, and equipment.

• Kinder System software is preferred.

• Basic bookkeeping skills and strong mathematical and organizational skills required.

• Computer operations as relates to the duties of the position; position requires demonstrated proficiency in the use of word processing, email, and spreadsheet programs and the internet.

Ability to:

• Interact with others in a culturally and emotionally sensitive manner.

• Communicate effectively and appropriately verbally and in writing in English is required.

• Ability to establish and maintain cooperative relationships and communicate effectively with those contacted during the course of work.

• Use a computer system to enter, process and retrieve financial information, and knowledge of Macintosh or IBM spreadsheet programs preferred

• Organize duties and tasks to meet established deadlines, delegating tasks as appropriate.

• Be effective working independently and as a collaborative team member.

• Work a flexible schedule to accommodate attending scheduled works events and professional development opportunities.

Necessary Special Skills & Requirements:

• Strong analytical, planning and problem-solving skills.

• Good judgment, creativity, initiative, thoroughness and dependability.

• Self-motivated and able to work independently.

• Must be at least 18 years of age.

• For work-related driving, must have a valid California driver’s license, a verifiable good driving record, and access to a vehicle with insurance that covers the employee as a driver OR reliable transportation with proof of automobile insurance.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk, hear, listen, and communicate clearly;

• The employee frequently is required to sit; use hands to finger, handle or feel objects, use manual and automatic office equipment, and reach with hands and arms.

• The employee is occasionally required to stand; bend; reach down and stretch overhead; walk; climb or balance; and stoop, kneel, crouch, or crawl.

• The employee may occasionally lift and/or move up to 25 pounds unassisted and may occasionally move and lift heavier materials with assistance using ergonomic guidelines.

• Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus.

• The ability to travel during the day and/or night, sometimes long distance – possession of a valid California Driver’s License and access to an insured vehicle is required.

• Interaction and contact with outside agencies, vendors, funders, volunteers, donors, and contributors is a frequent aspect of this job.

• The employee will regularly use computers and computer printers, telephones, and other similar electronic office equipment.

• The environment can be noisy and includes the comings and goings of small children and their families.


Note: This class specification should not be interpreted as all-inclusive. It is intended to identify the core essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA)or California FEHA. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.