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Administrative Assistant

1 month ago

Youngsville, United States Mistras Group Inc. - Services Full time
Job DescriptionJob Description

The Administrative Assistant is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves managing communication, assisting with HR processes, handling documentation, and supporting various administrative tasks to facilitate smooth office operations.

MAJOR RESPONSIBILITIES/ACTIVITIES:

  • Provide phone coverage, including answering calls, transferring calls, and taking messages.
  • Greet and assist visitors, ensuring a welcoming environment.
  • Assist potential new hires with the online application process and forward applications to the appropriate project managers.
  • Support HR with the hiring process by gathering required documentation and assisting with onboarding of new hires.
  • Manage mail, including sending outgoing mail and checking the mailbox.
  • Receive and manage deliveries and packages.
  • Maintain office and copier supplies, placing orders as needed.
  • Assist coworkers with tasks such as sending invoices to Corcentric, opening new work orders, scanning files, and filing paperwork.
  • Process purchase orders through IFS.
  • Prepare end-of-month billing.
  • Maintain records of all employees, ensuring accuracy and compliance.
  • Must possess excellent written and verbal communication skills and be able to thrive in a team environment

MINIMUM REQUIREMENTS:

  • High School Diploma minimum.
  • General mathematical knowledge is required.
  • Basic knowledge of Microsoft Excel and Word or similar programs.
  • Must have strong organizational skills.

ESSENTIAL PHYSICAL FUNCTIONS:

  • Frequent lifting up to 30 lbs.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned


MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note to Applicants:

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

#AB1

Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled: