EFFC Data Specialist

1 month ago

New York, United States Cayuga Centers Full time
Job DescriptionJob Description

EFFC Data Specialist

Cayuga Centers is hiring immediately for EFFC Data Specialist

Earn $20.20/hour ($21.64 includes bilingual increase)

Location: New York City, NY

About Cayuga Centers

Cayuga Centers is an accredited non-profit human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth, and families. We have offices in 10 cities and serve over 10,000 individuals and families annually. Join us

At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.

About the Program and Position:

Our Enhanced Family Foster Care (EFFC) program supports foster youth in the custody of the Administration for Children's Services in New York City. Our EFFC program serves 137 youth ages 0-21+ and supports them with a multidisciplinary team that includes a Case Planner, Health Services Team, Psychiatrist, Behavioral Support Specialist, Family Advocate, Case Aide, Family Team Conferencing Coordinator, Education Workforce Specialist, Employment/Internship and Housing Specialist, Fair Futures Coach, Foster Home Recruiter and Licensor and Clinician. Our therapeutic approach to foster care includes direct access to Clinicians and foster parents trained at a treatment foster care level implementing the ARC framework. This makes a difference because our team approach provides a space for healing while providing skill-building and future-focused planning for youth in our care.

And the role a Data Specialist plays in all this is ensuring the timely processing of all movements and maintaining accurate data-related spreadsheets on behalf of the program.

How you get to use your skills…

  • Complete all movements in the Connections Placement Dashboard within 5 business days of placement

  • Ensure all movements are documented in the relevant electronic health record system, NETSMART

  • Ensure all movements are tracked on EFFC billing spreadsheets and Daily Roster

  • Complete OCFS Notification of Foster Care Level of Care form upon the youth's movement into a new foster home to reflect room and board payment

  • Submit the EFFC billing spreadsheet to finance on a monthly basis

  • Complete the allotted youth's allowance breakdown and submit it to finance on a monthly basis

  • Oversee the Special Rate spreadsheet and submit all documentation required for youth's Rate via CSEN

  • Serve as the agency's lead and representative for ACS CSEN Unit

  • Notify the assigned staff when a youth's rate package is due within 90 days to support with timely submission via CSEN

  • Track Special Bulletin requests and collect all required documentation for finance submission

  • Develop and maintain relationships with relevant providers and stakeholders, Cayuga Centers staff, and other community programs and organizations

  • Work collaboratively and communicate clearly and respectfully with colleagues, families, and other service providers.

  • Participate in weekly supervision with the assigned supervisor, as well as staff and team meetings.

  • Maintain up-to-date with ACS and OCFS policies related to CSEN, Special Bulletin, Movements, etc.

  • Assist Court Liaison with the acquisition and maintenance of vital documents as needed.

  • Participate in all required training

  • Perform other related duties as requested by the immediate supervisor, senior leadership, and CEO

Schedule: Non-Exempt

  • Regular hours entail 9:00 am - 5:00 pm, Monday - Friday

  • Must be flexible to meet program needs



  • Bachelor's Degree Required

  • Bilingual preferred

  • NYC ACS or private agency child welfare experience is required

  • Proficient in Microsoft Office and Google Workspace

  • Ability and willingness to engage and work with families

  • Basic knowledge of the Connections Database

  • Ability to work with multiple systems, including Connections, NetSmart, Excel, and Google Docs

  • Ability to work well with people from many cultures, including recent immigrants, non-English speakers, and LGBTQ+ children

  • Excellent communication and organizational skills and ability to work in a flexible, team environment

  • Ability to handle confidential material in a responsible manner

Physical Requirements:

  • Word processing: Including responding to emails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs

  • Completing paperwork -Such as copying, stapling

  • Answering phones, processing mail, filing, lifting packages

  • Walking up/down stairs



Benefits:

Benefits:

  • 120 hours vacation
  • 10 Holidays, 3 Personal Days, Medical Appointment Time
  • Medical, dental, and vision insurance
  • Pet and Legal Insurance
  • Employee Assistance Program
  • FSA, Transit, and Parking savings accounts
  • Supplemental life insurance, critical illness, enhanced short-term disability benefits
  • 401(k) match up to 6 %
  • Corporate Discounts Program
  • Sick Leave Pool
  • Identity Protection
  • Hybrid remote working

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.

In accordance with Federal, state & local laws, we maintain a drug-free workplace and perform pre-employment drug testing.

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