Administrative Assistant

2 weeks ago

South Dennis, United States Elder Services of Cape Cod and the Islands Inc. Full time
Job DescriptionJob Description

Job Title:

Administrative Assistant – Development/ Protective

FLSA:

Non-Exempt

Department:

Development

Hours:

34

Location:

South Dennis, MA

Position Type:

Full time

Is this a Supervisory position:

No

Position Reports To:

Development and Public Information Officer

Program Officer:

Development and Public Information Officer

  • Advocacy
  • Collaboration
  • Compassion
  • Diversity
  • Innovation

Provides clerical support to the Development department, as well as to the Protective Services and Money Management programs. Helps Elder Services achieve its mission and goals carrying out a variety of administrative and organizational tasks, utilizing a range of software applications.

Development and Communications

  • Maintain subscriber lists in Constant Contact
  • Enter gifts into Donor Perfect, generate gift acknowledgements and reports
  • Create posters and social media postings following established guidelines
  • Assist in grant and report writing

Protective Services

  • Assist Protective Services Director with redacting records and all tasks related to record requests.
  • Tracking PS records that need to be expunged.
  • Scanning and uploading PS documents into APS.

Money Management

  • Conduct telephone surveys for the Money Management program
  • Assist Volunteers with materials or routine questions in absence of MM Supervisor
  • Document Volunteer Activity into SAMS

General Administration

  • Substitute for Executive Assistant and/or other administrative staff by performing backup for such tasks as distributing mail and troubleshooting office equipment problems. Maintain accurate levels of supplies for the assigned programs and ordering supplies as needed.
  • Occasionally substitute at the front desk reception when the regular receptionist is on break or otherwise off duty.
  • Other duties as assigned.
  • Able to collaborate, take initiative, and respond to feedback.
  • Excellent computer skills required.
  • Strong written communication skills, including proofreading.
  • Able to work mindfully and follow procedures designed to minimize errors.
  • Able to organize and keep track of moderately complex information.
  • Able to work independently and manage time.
  • Associates degree preferred plus two years of relevant experience or a High School diploma with a minimum of three years of relevant experience preferred. Experience with CRM software; experience with Adobe InDesign, Canva, or I-phone photography a plus.
  • Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.

  • · Diversity: individual characteristics of employees that make them unique. This uniqueness in the workplace allows for new ideas and creative solutions that can help an organization grow.
  • · Inclusion: when employees feel comfortable and safe, or the cultural and environmental feeling of belonging. It can also be defined as how welcomed and valued an employee feels in the workplace. Including your colleagues while also feeling included yourself.
  • · Equity: means fair treatment, access, opportunity, and advancement for all employees. By fostering an equitable environment, all employees are given the unique resources they need to succeed. Equitable conditions in a workplace mean that all employees have equal access to opportunities to make the most of their talents.
  • · Equality: (Often confused with equity) refers to employees receiving the same resources and opportunities without factoring in individual needs. While equity implies fairness, equality implies sameness.

The equitable treatment of all employees is crucial. It is expected that all ESCCI employees will embrace DEI in their professional work, behaviors, relationships, and teams.

I have read and understand this job description. I further understand that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position and that these may change as determined by business needs.

Employee Name:

Employee Signature:

Date:

  • Accounting and Administrative Assistant

    7 days ago

    South Dennis, Massachusetts, United States Business Resources One Full time

    Job DescriptionBusiness Resources One, a leading landscape design and installation firm, is seeking a highly skilled Administrative Support Specialist to join its construction division.Key Responsibilities:Provide exceptional administrative support to the construction team, including answering phones, taking messages, and assigning tasks.Assist customers...

  • Administrative Assistant

    3 months ago

    South Dennis, United States Elder Services of Cape Cod and the Islands Inc. Full time

    Job DescriptionJob DescriptionJob Title:Home Care Administrative Assistant – Health ServicesFLSA:Non-ExemptDepartment:Home Care Hours:34Location:South Dennis, MAPosition Type:Full time Is this a Supervisory position:NoPosition Reports To:Health Services Senior Nurse ManagerProgram Officer:Clinical ServicesESCCI Core ValuesAdvocacy...

  • Administrative Assistant

    5 days ago

    South Dennis, United States Elder Services of Cape Cod and the Islands Inc. Full time

    Job DescriptionJob DescriptionJob Posting (9/11/2024)Elder Services of Cape Cod & the Islands welcomes everyone, without exception!ESCCI is a nonprofit, community-based organization dedicated to promoting welfare, enhancing the quality of life, and maintaining the dignity of elders in Barnstable, Dukes (except Gosnold), and Nantucket Counties. The...

  • Administrative Coordinator

    7 days ago

    South Dennis, Massachusetts, United States Business Resources One Full time

    Job DescriptionBusiness Resources One, a leading landscape design and installation firm, is seeking an experienced Administrative Support professional to join its construction division.Key Responsibilities:Provide exceptional administrative support to the construction team, including answering phones, taking messages, and assigning tasks.Assist customers...

  • Administrative Support Specialist

    7 days ago

    South Dennis, Massachusetts, United States Business Resources One Full time

    Job DescriptionBusiness Resources One, a leading landscape design and installation firm, is seeking a highly skilled Administrative Support Specialist to join its construction division.Key Responsibilities:Provide exceptional administrative support to the construction team, including answering phones, taking messages, and assigning tasks.Assist customers...

  • Office Administration Specialist

    2 weeks ago

    South Dennis, Massachusetts, United States Business Resources One Full time

    Position OverviewBusiness Resources One is seeking an Office Administration Specialist to join our dynamic team. This role is essential in supporting our construction division and ensuring smooth operational processes.Key ResponsibilitiesManage incoming calls, take detailed messages, and delegate tasks effectively.Provide assistance to clients and customers,...

  • Administrative Analyst

    2 months ago

    Dennis, United States Town of Dennis Full time

    The town of Dennis seeks applicants for the full-time position (40 hours/week) of Administrative Analyst, working under the general supervision of the Town Administrator and the Assistant Town Administrator, the Administrative Analyst provides procurement guidance and expertise to municipal departments in relation to state and local procurement laws and...

  • Administrative Analyst

    2 months ago

    Dennis, Massachusetts, United States Town of Dennis Full time

    The town of Dennis seeks applicants for the full-time position (40 hours/week) of Administrative Analyst, working under the general supervision of the Town Administrator and the Assistant Town Administrator, the Administrative Analyst provides procurement guidance and expertise to municipal departments in relation to state and local procurement laws and...

  • Office Administration Specialist

    1 week ago

    South Dennis, Massachusetts, United States Business Resources One Full time

    Job OverviewOne of the leading firms in landscape design and installation is seeking an Office Administration Specialist to support its construction division.Key ResponsibilitiesManage incoming calls, take messages, and delegate tasks appropriately.Provide assistance to clients and customers.Maintain organized filing systems and recordkeeping.Prepare job...

  • Office Assistant/Payroll Clerk

    1 month ago

    Dennis, Massachusetts, United States Town of Dennis Full time

    The town of Dennis seeks qualified applicants for the full-time position of Office Assistant for the Treasurer/Collectors Department. This position is 35 hours/week per week.Qualified applicant duties include, but not limited to, assisting the Payroll Administrator with the process of weekly payroll, including the processing of employee time and attendance...

  • Office Assistant/Payroll Clerk

    1 month ago

    Dennis, United States Town of Dennis Full time

    The town of Dennis seeks qualified applicants for the full-time position of Office Assistant for the Treasurer/Collectors Department. This position is 35 hours/week per week. Qualified applicant duties include, but not limited to, assisting the Payroll Administrator with the process of weekly payroll, including the processing of employee time and attendance...

  • Administrative Assistant

    3 weeks ago

    South Portland, United States Spectrum Healthcare Partners Part time

    Job DescriptionJob DescriptionCOMPANY OVERVIEWSpectrum Healthcare Partners is Maine’s largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, orthopaedics, pain management, pathology, radiation oncology, radiology, and vascular & interventional...

  • Administrative Assistant

    2 weeks ago

    South Burlington, United States Lund Full time

    For over 132 years, Lund has been harnessing hope and providing opportunities to help strengthen families and ensure a safe, secure and loving environment for all Vermont children. As a multi-service nonprofit organization, Lund serves more than 5,000 individuals each year. Lund's mission is to help children thrive by empowering families to break cycles of...

  • Administrative Assistant

    3 months ago

    South Gate, United States AG Jeans Full time

    Los Angeles-based premium denim market leader AG Adriano Goldschmied seeks an Administrative Assistant to support the Vice President of Operations and General Counsel. This is a unique opportunity to learn the ins and outs of the apparel industry and work in a collaborative and creative environment.This is a full-time, in-person, and onsite...

  • Administrative Assistant

    1 week ago

    South Gate, United States AG Jeans Full time

    Los Angeles-based premium denim market leader AG Adriano Goldschmied seeks an Administrative Assistant to support the Vice President of Operations and General Counsel. This is a unique opportunity to learn the ins and outs of the apparel industry and work in a collaborative and creative environment.This is a full-time, in-person, and onsite...

  • Administrative Assistant

    3 months ago

    South Plainfield, United States SERVPRO of Piscataway Full time

    Job DescriptionJob DescriptionSERVPRO of Piscataway is hiring an Administrative Assistant!BenefitsSERVPRO of Piscataway offers:Competitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more!As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite...

  • administrative assistant

    1 month ago

    South Bend, Indiana, United States SSC Full time

    SSCWe are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.Location: South Bend - 215 Doctor M.L.K. Jr Boulevard, South Bend, IN Openings at other locations within school district available) Note: online applications accepted only.Schedule: Full time schedule. Monday through Friday from 6:30 am to 3:00 pm. More details upon...

  • Administrative Assistant

    3 weeks ago

    South Burlington, United States Lund Full time $25

    Job DescriptionJob DescriptionFor over 132 years, Lund has been harnessing hope and providing opportunities to help strengthen families and ensure a safe, secure and loving environment for all Vermont children.  As a multi-service nonprofit organization, Lund serves more than 5,000 individuals each year.  Lund’s mission is to help children thrive by...

  • Administrative Assistant

    4 weeks ago

    South Bend, United States Manpower Full time

    Our client, a prominent organization in data management, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Data Administration team supporting various functional groups. The ideal candidate will be detail-oriented, capable of working independently, and highly dependable, aligning well with the...

  • Administrative Assistant

    1 week ago

    South San Francisco, United States AbbVie Full time

    The Administrative Assistant is part of the AbbVie Solid Tumor Oncology group and provides advanced administrative support to the AbbVie Leadership team. The role will support senior leaders and will require an "all hands-on deck" mentality as day-to Administrative Assistant, Administrative, Microsoft, Assistant