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Contracts Administrator

2 months ago

Reston, United States LaBine and Associates Full time
Job DescriptionJob DescriptionThe Contracts Administrator is responsible for purchase order execution and contract administration; including documentation, purchase order/contract maintenance, and assist in development of proposals to support Government customers.

Essential Functions

• Prepare and execute purchase requisitions, Request for Quotation (RFQ), obtain quotes from suppliers, and analyze for competitiveness.
• Purchase materials, supplies, services, etc. and prepare file documentation i.e. sole source justifications, best value, price analysis determinations, etc.
• Coordinate contract flow-downs and terms and conditions with contracts manager.
• Participate in proposal activities.
• Perform close out duties associated with subcontracts and contracts
• Monitors and updates entity registrations in SAM.gov
• Compile and maintain, administer purchase order/contract records/credit card orders IAW with state and federal regulations, contract requirements, and company policies and procedures.
• Ensure compliant record retention practices.
• Ensures the executed NDA, Teaming Agreements and Terms and Conditions are filed in the appropriate document management system or file locations.
• Prepare various agreements such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandums, etc. for management review and execution.
• Assist project team in the preparation, review, and execution of contracts.
• Assist in project cost management, and coordinate issue resolution with vendors and customers.
• Maintain purchasing/contract file(s); prepare and control all modifications and correspondence.
• Interface with internal/external customers to provide PO/Contractual guidance, advice, and support contract and program managers.
• Draft contractual correspondence for review and execution.
• Perform all other position related duties as assigned or requested.

Qualifications

• Bachelor's degree in Business Administration, Finance, or other related field.
• 1-2 years experience purchasing/procurement with knowledge in contract administration practices.
• Experience and knowledge in purchasing and purchasing procedures.
• Proficient with a computer, including Microsoft Office programs.
• Strong administrative skills. Must be very detail oriented.
• Excellent oral and written communications.
• Ability to analyze a problem and recommend solutions, and problem-solving skills.
• High level of patience and service.
• Strong organizational, multi-tasking, and time management skills.
• Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers.
• Limited travel may be required.