Business Office Asst and Payroll Coordinator

2 months ago

Englewood, United States Dwight Englewood School Full time
Job DescriptionJob Description

Dwight-Englewood School, the largest independent school in Bergen County, NJ, and a growing, vibrant, and diverse learning community in the New York City metro area, is seeking a full time Business Office Assistant and Payroll Coordinator. The position is primarily responsible for end-to-end administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation. This position is an integral part of the Business Office Team assisting the CFO with daily business administration. The position is supervised by the Controller and works closely with the Accountant and Human Resources.

Responsibilities:

  • Accurately process semi-monthly payroll while ensuring compliance with federal, state, and local payroll, wage and hour laws and best practices. Prepare relevant payroll reports for management.

  • Process all changes to the ADP database and ensure departmental allocations and ADP import is accurate.

  • Calculate and process various intermittent pays and payroll deductions.

  • Review employee contributions and deductions for accuracy and consistency with employee election of benefits.

  • Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.

  • Maintain employee data integrity and ensure confidentiality and security of data.

  • Ensure the accuracy of proper accrual and recording of employee attendance and time off.

  • Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.

  • Issue W-2's and filing of the federal and state reports that are associated with employer's payroll taxes.

  • Calculated fiscal year-end accruals and adjustments to payroll.

  • Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, and 403b and Workers Compensation audits.

  • Work directly with the Human Resources team on employee on-boarding and off-boarding as it relates to payroll and benefits. Identify and resolve discrepancies in payroll and employee data.

  • Proactive in suggesting improvements to payroll processes. Stay informed about changes in labor laws and adjust payroll and benefits practices accordingly.

  • Provide support to employees for utilizing ADP self-service.

  • Develop the schedules, calendars, and communications for Payroll.

  • Other duties and special projects as required.

  • Assist the CFO with all general administrative business related functions including, but not limited to, review of contracts, agreements, insurance, policies, mail, schedules, general banking, etc

  • Compiling and entry of data for various industry and organizational surveys and reports

  • Back-up for accounts payable and accounts receivable, if needed

  • Generate and distribute budget reports to various departments

  • Basic general accounting assistance to the accounting team

  • Bank reconciliation and other account reconciliations and audit schedules

Candidate Qualifications:

  • Minimum of 5 years’ experience processing payroll for at least 200 employees using ADP Workforce Now and Time and Attendance required.

  • Accounting or bookkeeping experience

  • Working knowledge of wage and hours laws, both federal and in the state of New Jersey

  • Clear understanding of retirement and deferred compensation plans including 403b, 457b and 457f and related wage and contribution limits.

  • Strong analytical ability, organizational skills, and attention to detail

  • Skilled in using excel and google sheets.

  • Excellent oral and written communication skills in English; bilingual is a plus.

  • Ability to work both as part of our team as well as independently and to prioritize assignments and workload.

  • A solid work ethic is expected.

  • Preferred start date May1st for transitional training

  • This position is on-site.

Physical Requirements

  • Must be able to sit and stand for extended periods of time.

  • Must be able to move easily around an office, accessing materials and assisting employees as needed.

Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.



  • Payroll Coordinator

    2 days ago

    Englewood, United States BluSky Full time

    BRIEF DESCRIPTION The Payroll Coordinator is responsible for the timely and accurate preparation of multistate payroll, including payroll tax reporting and payments. The Payroll Coordinator will ensure compliance with all applicable federal, state, and local laws. Integrity, attention to detail and ability to prioritize are essential to success in this...

  • Payroll Specialist

    5 days ago

    Englewood, United States Creative Financial Staffing Full time

    Growing, fast-paced, employee-owned engineering and construction consulting company is looking to add a sharp Payroll Specialist to become an integral part of their vibrant team.The Payroll Specialist will work within a payroll department with two others and will report to the Payroll Manager.Why You'll Love This Payroll Specialist Role:- Energetic,...

  • Payroll Administrator

    3 months ago

    Englewood, United States Western States Fire Protection Full time

    Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. ...

  • Office Coordinator

    5 days ago

    Englewood, New Jersey, United States Samaritan Services INC Full time

    Job OverviewKey ResponsibilitiesDrafts and generates business communications, reports, and related documentation, or supervises the efforts of other personnel engaged in these tasks.Reviews and endorses documents, as permitted.Refines and enhances materials prepared by colleagues.Maintains confidentiality and regulates access to sensitive data, including...

  • Solutions Manager SAP Payroll US

    2 weeks ago

    Englewood Cliffs, United States NBCUniversal Full time

    Job Description Join the Systems, Application and Products (SAP) HR and Payroll Systems Team to perform SAP Payroll Systems Management activities in support of business requirements, improving or adding new functionality to the existing SAP Enterprise Resource Planning (ERP) Human Capital Management (HCM) landscape as necessary. Providing technical support...

  • Office Coordinator

    6 days ago

    Englewood, Colorado, United States TEKsystems Full time

    Job OverviewTEKsystems is thrilled to present a new opportunity for an Office Coordinator within a prominent financial organization. We invite candidates with prior experience in administrative roles or customer service within a corporate environment to consider this position as a stepping stone into the financial sector.Key Responsibilities:Manage front...

  • Solutions Manager SAP Payroll US

    2 weeks ago

    Englewood Cliffs, New Jersey, United States NBCUniversal Full time

    Job DescriptionJoin the Systems, Application and Products (SAP) HR and Payroll Systems Team to perform SAP Payroll Systems Management activities in support of business requirements, improving or adding new functionality to the existing SAP Enterprise Resource Planning (ERP) Human Capital Management (HCM) landscape as necessary.Providing technical support for...

  • Medical Office Coordinator

    1 day ago

    Englewood, Colorado, United States SCA Health Full time

    Job Title: Medical Office CoordinatorWe are seeking a highly skilled Medical Office Coordinator to join our team at SCA Health, a dynamic group of physician-driven, specialty care businesses that provides customized solutions to meet the needs of our patients and providers.About SCA HealthAs a leading healthcare organization, SCA Health has grown to 11,000...

  • Business Banking

    2 months ago

    Englewood, United States Cobnks Full time

    Business Banking - Senior Business Banking Officer 3501 S Broadway, Englewood, CO 80113, USA Monday, July 8, 2024 As a Senior Business Banking Officer, you will actively pursue business banking relationships specific to healthcare and professional services and provide a full range of business banking services with an emphasis on loans, treasury management...

  • Compensation Coordinator

    4 weeks ago

    Englewood, United States Denver, CO Corporate Office Full time

    Overview Xanterra Travel Collection, is a growing, exceptional group of travel and leisure businesses operating across the globe. Our properties/services combine dramatic settings and landmark buildings with exceptional service to deliver unforgettable experiences. We are inspired by our guests, our environment, and each other. Headquartered in our beautiful...

  • Human Resources Coordinator

    2 weeks ago

    Englewood, United States Hire Connections Full time $19 - $22

    Job DescriptionJob DescriptionHuman Resources Coordinator ****This is a contract to hire opportunity located in the DTC Area. Please apply now!!!***A growing medical device company is seeking a professional HR Generalist with 2-5 years of experience that can work independently with a variety of duties. This company has been in business for over a century...

  • Business Banking

    2 months ago

    Englewood, United States Bank Midwest, N A Full time

    It starts with our culture ... Common sense has never been common. If it were, the world would be a different place. Things would run smoothly and on time. People would do what they say and say what they do. Everything would be fair, without all the small talk. And banks would only sell you what you need. When a banker looked at a client, they wouldn't just...

  • Office Operations Coordinator

    6 days ago

    Englewood, Colorado, United States Randstad Full time

    Join Our Team as an Office Operations CoordinatorAre you a meticulous and organized individual? We are looking for an Office Operations Coordinator to support our daily functions and assist the Branch Manager. In this role, you will collaborate closely with the Sales team to manage patient documentation, provide front desk reception services, and oversee...

  • Sr. Solution Manager, SAP Payroll

    2 weeks ago

    Englewood Cliffs, United States NBCUniversal Full time

    Job DescriptionJob DescriptionCompany DescriptionWe create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local...

  • Experienced Bookkeeper/ Accountant

    3 months ago

    Englewood, United States Colorado Business CPA, LLC Full time

    Job DescriptionJob DescriptionSalary: $60K-75KColorado Business CPA, LLC is looking for a Full Charge Experienced  Bookkeeper to join our growing team in Englewood, CO. We are looking for an analytical, growth oriented, open minded person who is excited to be part of the New Generation Accounting team. We thrive in a fast paced environment working with...

  • Healthcare Office Coordinator

    6 days ago

    Englewood, Colorado, United States Resilience Imaging Full time

    Become a Key Member of Our Healthcare TeamResilience Imaging is on the lookout for a skilled Healthcare Office Coordinator to enhance our dynamic team at a bustling radiology practice. We prefer candidates who possess experience in insurance verification and authorization. Strong multitasking abilities and outstanding customer service skills are essential...

  • Administrative Coordinator

    12 hours ago

    Englewood, Colorado, United States Hazen and Sawyer Full time

    Become a Key Player at Hazen and SawyerWe are seeking a dynamic and proactive administrative professional to enhance our team. In this role, you will be instrumental in delivering exceptional client service and innovative solutions within the water sector. Hazen and Sawyer is an employee-owned organization that prioritizes teamwork and ingenuity, providing...

  • Office Coordinator and Reception Specialist

    6 days ago

    Englewood, Colorado, United States TEKsystems Full time

    Job OverviewTEKsystems is thrilled to present a new opportunity for an Office Coordinator and Reception Specialist within a national financial organization. This role is ideal for individuals with prior experience in administrative support or customer service within a professional office environment, seeking to advance their career in the financial...

  • Sr. Solution Manager, SAP Payroll

    2 weeks ago

    Englewood Cliffs, United States NBC Universal Media, LLC Full time

    Join the Systems, Application and Products (SAP) HR and Payroll Systems Team to perform SAP Payroll Systems Management activities in support of business requirements, improving or adding new functionality to the existing SAP Enterprise Resource Plann Solution, Payroll, Manager, Solutions, Electronics Engineer, IT, Technology

  • Scheduling Coordinator

    2 weeks ago

    Englewood, United States Christian Living Communities Full time

    Job Description Pay range is $22.75 - $25.56 / hourPosition SummaryUnder the direction of the Director of Staffing and Scheduling, responsible for developing, coordinating and assigning schedules for nursing staff in the community. Maintains the nursing schedule in accordance with budgetary and census needs. Fills vacancies based upon best fit from a...