Accounts Payable Coordinator

3 weeks ago

Newton Lower Falls, United States Northland Full time
Job DescriptionJob Description

Position Purpose: The Accounts Payable Coordinator processes invoices, supports property accountants, site managers, regional and corporate employees, and Northland’s vendors. This position performs accounts payable and customer service responsibilities including, but not limited to, preparing mortgage payments, investor distributions, property taxes, tenant refunds, month end closing, vendor statement reconciliation, escrow replacement reserves, maintains vendor files, responding to employee, tenant, and vendor inquiries, and performs miscellaneous departmental tasks.

Essential Functions: The following list of essential job functions is not exhaustive and may be supplemented or modified, as necessary.

  • Provides accounts payable information and support to Northland employees and vendors.
  • Researches and reconciles invoices, refunds, vendor statements, and employee reimbursements.
  • Processes invoices in Accounts Payable systems.
  • Manages the vendor set up process to include forms, payment, and verification.
  • Utilizes vendor maintenance software to research vendor status and reconciliation details.
  • Administers check selections and payment issuance on a daily, weekly, and as needed basis.
  • Performs customer services responsibilities as needed, such as but not limited to:
    • Vendor and employee calls and emails,
    • Manage incoming and outgoing mail.
  • Regularly supports and communicates with the AP team, vendors, corporate, multifamily, and commercial employees.
  • Works collaboratively with team members, regional, corporate, and site employees on projects, training, and shared knowledge initiatives where necessary.
  • Carries out other duties as assigned by supervisors or managers.
  • Complies with all Northland Investment Corporation policies and procedures.

Qualifications and Requirements: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Bachelor’s degree in accounting/finance preferred, or an associate degree with relevant work experience.
  • Two years of high-volume accounting, data processing and/or administrative experience, or the equivalent combination of experience and education is required.
  • Extremely high level of organization and attention to detail.
  • Experience with high volume, complex data entry.
  • Basic understanding of accounting concepts and practices.
  • Experience with Yardi, MRI and NEXUS Payables System preferred.
  • Competency with computers and variety of software applications including Microsoft Office 365 (Word, Excel, Teams, and Outlook).
  • Excellent customer service prioritizing professionalism and responsiveness.
  • Strong interpersonal skills through various means of communication, including written and verbal.
  • Ability to work in a fast-paced environment and set priorities to meet deadlines.
  • Ability to take initiative to efficiently resolve inquiries.
  • Ability to manage time effectively to support multiple tasks simultaneously.
  • Ability to work collaboratively with coworkers and maintain a cooperative and productive atmosphere.
  • Ability to productively exchange information and suggestions with others to make decisions and solutions to solve problems.

Benefits Highlights:

  • Competitive Bonus Structure
  • 401(k) + Company Match
  • Medical, Dental, & Vision Insurance
  • Generous PTO (including well-being time)
  • Employee Apartment Discounts
  • Employee Assistance Program
  • Educational & Vocational Assistance

Northland is a proud Equal Opportunity Employer and a Drug Free Workplace.

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