Accounts Payable Supervisor

3 weeks ago

Sheboygan Falls, United States Rockline Industries Full time

Looking to lead a dynamic team while managing critical financial processes? As an Accounts Payable Supervisor , you'll oversee the Corporate A/P Specialist team, ensuring accuracy in liabilities and efficiency in payment processing. This role offers the opportunity to administer the P-Card program, manage supplier setups, and serve as the key contact for AP Express, all while driving continuous improvement projects. Join us and make a significant impact on our financial operations

JOB SUMMARY:
The Accounts Payable Supervisor is responsible for leading the Corporate Accounts Payable Specialist team, providing essential support at both the transactional and process levels. This role ensures the accuracy of non-vouchered liabilities, oversees monthly reconciliation of liability balances, and manages the overall A/P function. Additionally, the Accounts Payable Supervisor administers the P-Card program, offering daily support to cardholders, maintaining records, and managing purchasing card documentation. The role also includes reviewing new supplier setups, running necessary reports, and overseeing A/P payment reporting across all companies. As the AP Express Administrator, the supervisor will manage system settings, troubleshoot issues, and serve as the primary contact for related communications.

ESSENTIAL ACCOUNTABILITIES:

Manage the Corporate A/P Specialist Team by conducting weekly team and one-on-one meetings, quarterly check-ins, and providing support for both individual and team goals. Participate in departmental and cross-functional continuous improvement projects as the Accounts Payable subject matter expert. Maintain accuracy in non-vouchered liabilities by ensuring liability balances are up to date and reconciled at the end of each month. Administer the P-Card program by providing daily support to purchasing cardholders, following up on and reporting purchasing card documentation, maintaining records of card usage, addressing neglected reconciliation duties, purging inactive accounts quarterly, maintaining a current list of open projects in the Wells P-Card system, uploading receipts for executives, and creating journal entries to reclassify P-Card expenses. Review and approve new supplier setups and supplier changes by running EWS reports, determining if a new supplier address book is required, and ensuring accurate setup. Oversee weekly A/P payment reporting for all companies, including A/P trade balance, A/P payment metrics, cash requirements, and monthly A/P volume metric reporting. Act as the AP Express Administrator by setting up and maintaining AP Express approvers and settings, conducting daily reviews of the Inbound EDI Table for APX invoices and Z table for standard invoices, troubleshooting stuck invoices, and serving as the primary contact for AP Express communication and issue resolution

QUALIFICATIONS: 

Associate’s degree in accounting or equivalent experience required. Bachelor’s degree in accounting preferred. Minimum of 4 years working in accounts payable. Experience in the procure to pay process with multiple
integrated systems preferred. Working understanding of an ERP system required. JD Edwards experience is preferred Advanced excel skills required. Must be proficient in the use of other Microsoft applications. Previous supervisory experience desired. Able to work independently with minimal supervision Ability to work in team environment Excellent written and verbal communication skills Ability to organize, prioritize, and multi-task for self and team

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