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Bookkeeping and Accounting Clerk
2 months ago
Summary
Bookkeepers' primary responsibilities are to ensure the financials are handled according to proper accounting procedures.
Duties
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiar with Accounting software (RFMS preferred)
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Comply with federal, state, and company policies, procedures, and regulations.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Code documents according to company procedures.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
- Reconcile or note and report discrepancies found in records.
- Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
- Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
- Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Receive, record, and bank cash, checks, and vouchers.
- Calculate and prepare checks for utilities, taxes, and other payments.
- Reconcile records of bank transactions.
- Monitor status of loans and accounts to ensure that payments are up to date.
- Transfer details from separate journals to general ledgers or data processing sheets.
- Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
- Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
- Match order forms with invoices and record the necessary information.
- Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government and insurance documents.
- Maintain inventory records.
- Perform personal bookkeeping services.
- Communicate with Manager regarding damaged, broken, or wrong materials; prepare Vendor RA number to do claim and return.
- Work closely with Operations Manager and Sales Team.
- Assist with customers as needed.
- Compute deductions for income and social security taxes.
- Responsible for ordering materials, prepare purchase orders and record confirmation dates and ETAs.
- Prepare and process payroll information, Human Resources background a plus
- Order office and marketing supplies in a timely manner in a cost-effective way.
- Ensure office procedures are handled appropriately.
- Be able to multitask.
- Must be punctual.
Requirements
See Above Duties.
Nice To Haves
- RFMS
- Intuit QuickBooks
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Internet Explorer
- Microsoft Office
- Microsoft Word
- Tax software
- Human resource management software HRMS
- Accounts payable software
- Accounts receivable software
- Auditing software
- Document management system software
- General ledger software
- Ledger sheets
- Payroll software
- Records management software
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