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Bookkeeping and Accounting Clerk

2 months ago

Fort Walton Beach, United States Carr's Floor Trader Full time
Job DescriptionJob Description
Summary

Bookkeepers' primary responsibilities are to ensure the financials are handled according to proper accounting procedures.

Duties

  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Familiar with Accounting software (RFMS preferred)
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Code documents according to company procedures.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Reconcile or note and report discrepancies found in records.
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Receive, record, and bank cash, checks, and vouchers.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Reconcile records of bank transactions.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Transfer details from separate journals to general ledgers or data processing sheets.
  • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
  • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
  • Match order forms with invoices and record the necessary information.
  • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government and insurance documents.
  • Maintain inventory records.
  • Perform personal bookkeeping services.
  • Communicate with Manager regarding damaged, broken, or wrong materials; prepare Vendor RA number to do claim and return.
  • Work closely with Operations Manager and Sales Team.
  • Assist with customers as needed.
  • Compute deductions for income and social security taxes.
  • Responsible for ordering materials, prepare purchase orders and record confirmation dates and ETAs.
  • Prepare and process payroll information, Human Resources background a plus
  • Order office and marketing supplies in a timely manner in a cost-effective way.
  • Ensure office procedures are handled appropriately.
  • Be able to multitask.
  • Must be punctual.


Requirements

See Above Duties.

Nice To Haves

  • RFMS
  • Intuit QuickBooks
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Internet Explorer
  • Microsoft Office
  • Microsoft Word
  • Tax software
  • Human resource management software HRMS
  • Accounts payable software
  • Accounts receivable software
  • Auditing software
  • Document management system software
  • General ledger software
  • Ledger sheets
  • Payroll software
  • Records management software

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