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Executive Assistant

2 months ago

Draper, United States BambooHR Full time
Job DescriptionJob Description

Please Note: This is an in-office position which will require working at our Draper, UT headquarters 4+ days each week.

Essential Job Duties

As an Executive Assistant at BambooHR you will partner with senior leadership to assist in their work - ranging from daily tasks to long-term projects. Not only will you get to partner with these amazing leaders, but you'll also be part of a strong and close-knit team of Executive Assistants. Your work will be instrumental in helping to set the leaders you support free to do great work, directly enabling them to do their work better and more efficiently.

No two executive assistant roles look the same, so here's what you can expect in an Executive Assistant role at BambooHR:

  • You'll be the right hand of our senior leadership and will be heavily involved in the day-to-day.
  • You'll be responsible for coordinating work calendars and proactively anticipating scheduling needs.
  • You'll be tasked to regularly create beautiful slide decks for high-profile leadership meetings in Google Slides.
  • You'll play an integral role in planning offsites, quarterly team activities, and other events.
  • You'll assist with the preparation and organization of executive travel plans and be responsible for booking flights, hotels, rental cars, etc.
  • There will be a myriad of projects you'll work on that will require additional creativity and a keen eye for detail. This may include things like topic research, outlines, and cost comparisons.
  • There is a lot of variety in this role so there will be many other administrative tasks that will come up and will fall under your responsibility.

What You Need to Get the Job Done

  • 5+ years of experience as an Executive Assistant supporting multiple senior leaders (preferably C-Level Executives) at a large company.
  • An incredibly proactive personality—not only do you finish assigned tasks quickly, but you anticipate future needs and proactively solve them.
  • Very strong time-management and prioritization skills - you don't let anything slip through the cracks.
  • Exceptional communication abilities—you're really good at keeping people in the loop both verbally and through writing.
  • Outstanding Google Suite skills— you can make beautiful executive presentations in Google Slides, and you also know how to use Google Calendar and Google Sheets.
  • Followthrough with deadlines—the words "past due" aren't even in your vocabulary.
  • A calm demeanor—you're not just calm in the storm, you create calm for others.
  • Discretion—your lips are sealed when it comes to sensitive, confidential or personal information.
  • A reliable car—this position will require some travel in Salt Lake County and surrounding areas.
  • An ability to work from our Draper, UT office regularly— this is a primarily onsite role, with an office schedule tailored to the needs of those you support (typically 4+ days a week in the office.)

What Will Make Us REALLY Love You

  • You really love building strong relationships and you're passionate about helping other people.
  • You're able to solve problems in a creative way without needing step-by-step instructions.
  • Self-motivation and initiative might as well be your middle name as they're things you emulate really well.
  • You're a brand warrior for Bamboo and are looking forward to representing our values in all your interactions.

What You'll Love About Us

  • Great Company Culture. We've been recognized by multiple organizations like Inc, Salt Lake Tribune, Glassdoor, & Comparably for our great workplace culture.
  • Make an Impact. We care about your individuality by giving you freedom to grow and create within the company, regardless of your position.
  • Rest and Relaxation. 4 weeks paid time off, 11 paid holidays, and we pay you to go on vacation (ask us about this)
  • Health Benefits. Medical with HSA and FSA options, dental, and vision.
  • Prepare for the Future. 401(k) with a generous company match, access to a personal financial planner, and both legal and life insurance.
  • Financial Peace University. We pay for a one year subscription and you walk away with financial savvy and a bonus.
  • Give back. Get paid to give your time to the community: ask us about this
  • Educational Benefits. Whether you are a previous student, or currently enrolled in higher education, we can help cover some of those expenses.
  • Amazing Office Amenities. We've got incredible benefits at our Draper headquarters including a full size gym, pickleball courts, a great office cafe, and free fountain drinks Ask us more about our office
  • In-Person Onboarding All new hires get to experience our in-person onboarding class, Bamboo Beginnings, at our Draper, UT headquarters Ask us more about Bamboo Beginnings
  • Flexible Work Models. In-office, work-from-home, or hybrid, depending on position and location.

About Us

Our mission is simple: we want to set people free to do meaningful work. People love our software—and it turns out that people love working here too. We've been recognized as a "Best Company to Work For" and we're proud of our team for creating software that makes an impact in the lives of HR pros and employees all over the world.

BambooHR is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations throughout the hiring process. If you would like to request accommodations, please let your recruiter know.

BambooHR is An Equal Opportunity Employer--M/F/D/V
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