Marketing Administrative Assistant

1 month ago

Saint Paul, United States Sail Full time
Job DescriptionJob DescriptionDescription:

About Us

Sail is a team of high-performance collaborators. Connection builders. Genuine messengers. We grow community with our residents and establish partnerships with our owners. Relationships are at the heart of who we are and what we do.


Who we're looking for

Are you driven and looking for an opportunity to join an incredible team of thought leaders to propel your knowledge and take your career to the next level? We work together and are making waves in multi-family marketing and management.

You are driven by deadlines and strive for the utmost perfection in your work. Known for your exceptional organizational skills and meticulous attention to detail, you thrive on tackling tasks and checking items off your to-do list. You excel in a collaborative environment, supporting and contributing to the team’s success. With strong analytical skills, you make informed decisions by interpreting numbers and trends. You take great pride in delivering high-quality work and possess a deep understanding of your responsibilities.


Our organization is looking for someone that is a match with our values: giving their personal best each day, growing intellectually, building genuine relationships and being enthusiastic – even when there are challenges and difficulties. If any of this sounds like you, then read on


Working Hours

The hours for this position are Monday - Friday from 8-5. Occasional evenings or weekends will be required for property take-ons, events, or other special circumstances. This position is hybrid remote - most working remotely but also from one of our properties as needed/required. This position is only accepting candidates that reside in Minnesota.


Responsibilities

The primary responsibility for this role will be providing comprehensive support to our Head of Marketing, managing a wide range of administrative tasks. These tasks will include:

  • Completing reports for owners, preparing PowerPoint presentations and updates for owners, managing and scheduling follow-ups with owners
  • Ensuring marketing invoices are properly billed back to ownership groups.
  • Ensuring that marketing project plan details are adhered to, following up as necessary with the team and keeping the group on track and prioritized. Desire to organize, complete, and maintain priorities and lists and ensure that deadlines are met and nothing falls through the cracks.
  • Reviewing notes from internal and external meetings, assigning tasks and then ensuring timely and accurate follow-up.
  • Managing social media marketing for a group of properties within the portfolio

Additional tasks may include:

  • Updating various details for marketing programs. This could be a wide variety of tasks and including administrative updates in Yardi software such as uploading floorplans, pricing or other details.
  • Working with our Digital Marketing team on tasks associated with managing Google ads campaigns and working on search engine optimization. No experience is necessary. Clear direction is provided but the ability to listen, take notes, ask great questions, and then follow through precisely is required.
  • Administrative tasks as assigned including errands/delivering printed materials and other tasks as required.
  • Monitoring company phones/emails.
Requirements:
  • Exceptional level of organization
  • Great attention to detail
  • Aptitude for technology and understanding of how systems work
  • 4-Year Degree Preferred but not required
  • Excellent written and verbal communication skills and ability to listen and execute
  • Knowledge/comfort with social media is preferred but not required

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