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Administrative Assistant

3 months ago

Boynton Beach, United States Climate Control Services (CCS) Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Employee discounts
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off

Climate Control Services is a premier HVAC company in Palm Beach County, dedicated to providing outstanding heating and cooling solutions to our clients. We are seeking a detail-oriented and experienced Administrative Assistant to join our team, with a focus on HVAC permitting. This role offers potential for growth into other areas within the company.

As an Administrative Assistant at Climate Control Services, you will be responsible for pulling HVAC permits and handling various administrative duties. The ideal candidate must have experience in pulling HVAC permits in Palm Beach County. Additionally, you will support our team with other administrative tasks and have the opportunity to grow into other roles within the company. Being a notary or being able to become one is a requirement.

Key Responsibilities:


  • Prepare and submit HVAC permit applications for residential and commercial projects.
  • Coordinate with local permitting authorities to ensure timely approval and processing of permits.
  • Maintain accurate records of all permits and related documentation.
  • Handle invoicing, payroll, accounts payable, and journal entries.
  • Assist with other administrative duties such as answering phones, scheduling appointments, and maintaining office supplies.
  • Support the HVAC team with paperwork and documentation as needed.
  • Ensure compliance with all regulatory requirements and company policies.
  • Provide exceptional customer service and assist with customer inquiries related to permits.
  • Potential for growth into other administrative or operational roles within the company.
Qualifications:


  • Proven experience in pulling HVAC permits in Palm Beach County is required.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
  • Experience in invoicing, payroll, accounts payable, and journal entries.
  • Ability to work independently and as part of a team.
  • Must be a notary or be willing to become one.
  • High school diploma or equivalent; additional administrative training or certification is a plus.
What We Offer:


  • Competitive salary based on experience.
  • Opportunities for professional growth and advancement.
  • Comprehensive benefits package, including health insurance and retirement plans.
  • Ongoing training and development programs.
  • A supportive and collaborative work environment.
How to Apply: If you are a dedicated administrative professional with experience in HVAC permitting and are looking for an opportunity to grow with a leading company, we would love to hear from you

Join Climate Control Services and be part of a team that values excellence, innovation, and customer satisfaction. We look forward to welcoming you