Administrative Assistant

4 weeks ago


Garden City, United States Growth Works Inc. Full time
Job DescriptionJob Description

Employee Perks:

  • 6 Paid Holidays
  • 403(B) with Employer Matching
  • Employer Sponsored Outings


Growth Works is seeking a Part-Time Administrative Assistant - Receptionist to join our Garden City team. Core days and hours of work are Monday-Friday 9am-2pm, with some flexibility.


Job purpose

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Duties and responsibilities

  • Receive visitors and clients in a professional and courteous manner.
  • Answer incoming telephone calls; triage calls for staff and management, including taking messages, forwarding calls.
  • Act as first point of contact for new families or clients entering facility;
  • Schedule intake interviews, substance abuse assessments & some visitation sessions.
  • Transfer/enter case notes into internal databases completely, accurately and in a timely manner
  • Provide support to management.
  • Utilize internal databases to assist in the development and monitoring of client files
  • Ensure accurate recordkeeping of incoming cash payments for bank deposits (including may bring to Plymouth Main Office)
  • Prepares, sorts and distributes incoming mail & mails outgoing letters and packages for the location
  • Complete specific data entry, collection, and reporting processes as assigned
  • Exercise independent discretion to make recommendations for and execute the organization of office and equipment to improve the flow and ease of use
  • Coordinates with Plymouth Receptionist to monitor, order, and maintain office and maintenance supplies for Garden City location
  • Assists in orienting new staff to the Garden City location
  • Assists with preparation, set-up and support for internal and agency meetings.
  • Supports and completes clerical tasks as requested by staff and management.
  • Completes additional activities as assigned by Program Director and Program Supervisor

Qualifications

  • Minimum educational requirements are a high school diploma or GED, bachelor’s degree preferred.
  • Two to three years’ prior experience in a human services environment, as an administrative assistant or receptionist highly preferred.
  • Excellent computer skills including excel spreadsheets and other database programs;
  • Experience in data entry and reporting;
  • Highly organized, self-directed and detail oriented with an assertive manner;
  • Excellent internal and external customer service skills;
  • Solid demonstrated experience using the MS Office Suite drafting communications, memos, and general correspondence.
  • Excellent oral and written communication skills
  • The ability to multi-task, prioritize, and escalate concerns, in a fast-paced, changing environment


PHYSICAL REQUIREMENTS:

  • Must be able to complete manual tasks involving dexterity to enter and retrieve data using computer systems, systems applications, and other office equipment.
  • Ability to lift and transport materials/supplies up to 25 lbs. for internal documentation and recordkeeping, court support, and other administrative tasks.


  • Garden City, United States Adelphi University Full time

    This position is responsible for administrative functions, customer service, i. Buy training, and Authorized Signature form maintenance for purchasing. Primary responsibilities include; creating & maintaining lite suppliers in Unimarket & vendor set- Administrative Assistant, Administrative, Customer Service, Microsoft, Assistant, Purchasing


  • Garden City, United States Adelphi University Part time

    Administrative Assistant - Part-TimeJob Department/SchoolBridges to Adelphi ProgramFT/PT/TempPart timeLocationGarden City, N.Y.Administrative Assistant - Part-Time Bridges to Adelphi JOB SUMMARY: Secretarial and administrative support to the Bridges to Adelphi administration, staff, faculty, and university administrators. Assist current, and potential new...


  • Garden City, United States The Albanese Organization Full time

    Reports to Senior Vice President HR/IT, and Assistant Vice President HR/IT Responsibilities: Provide general administrative support. Manage and direct incoming calls to the main office line, screen and direct inquiries. Greet visitors to main office. Manage conference room calendar for share scheduling. Assist staff and guests with use of conference room...


  • Garden City, United States The Albanese Organization Full time

    Reports to — Senior Vice President HR/IT, and Assistant Vice President HR/ITResponsibilities:Provide general administrative support.Manage and direct incoming calls to the main office line, screen and direct inquiries.Greet visitors to main office.Manage conference room calendar for share scheduling.Assist staff and guests with use of conference room IT...


  • Garden City, United States The Albanese Organization Full time

    Reports to — Senior Vice President HR/IT, and Assistant Vice President HR/ITResponsibilities:Provide general administrative support.Manage and direct incoming calls to the main office line, screen and direct inquiries.Greet visitors to main office.Manage conference room calendar for share scheduling.Assist staff and guests with use of conference room IT...


  • Garden City, Idaho, United States Good Samaritan Society Full time

    Job OverviewPurpose-Driven CareersBecome a part of our not-for-profit organization dedicated to providing over a century of housing and services to seniors, emphasizing quality care and service in a compassionate environment.Facility: GSS ID IdahoLocation: Boise, IDShift: 12 Hours - Varied ShiftsJob Schedule: Full timeWeekly Hours: 36.75Department...


  • Garden City, United States Friedman Vartolo LLP Full time

    Job DescriptionJob DescriptionThe CompanyFriedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 200+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a...


  • Garden City, Michigan, United States Farbe Brocks & Zane LLP Full time

    Position OverviewFarbe Brocks & Zane LLP is currently seeking a dedicated and detail-oriented legal secretary to support our litigation team.Key Responsibilities:Assist with the preparation and filing of legal documents and pleadings.Manage court filings and ensure compliance with legal procedures.Utilize Dictaphone and Microsoft Word for transcription and...


  • Garden City, United States Holistic Home Healthcare Full time

    Job DescriptionJob DescriptionResponsibilities:- Answer phone calls, schedule appointments, and assist with medical scheduling- Manage patient schedules- Verify patient insurance information and run benefits and eligibility- Complete home health prior authorizations through patient insurance payers- Maintain patient records and update medical information in...


  • Garden City, United States The Corporate Source Inc. Full time $75,000 - $85,000

    Job DescriptionJob DescriptionThis is a hybrid office-remote positionJob SummaryThe benefits administrator position is responsible for managing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance and accident plan, flexible spending...

  • Account Administrator

    2 months ago


    Garden City, United States Blue Cross and Blue Shield of Kansas Full time

    Join us as an Account Administrator (AA) in Garden City, where you will immerse yourself in our office environment five days a week. As the sole member of our Garden City office, you'll take charge and drive initiatives forward with your self-directed approach. You'll collaborate closely with sales representatives to manage employer group prospecting,...


  • Garden Ridge, United States Groundworks Full time

    Job DescriptionJob DescriptionFoundation Support Specialists, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in San Antonio, TX (Garden Ridge area). The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of...


  • Garden Ridge, United States Groundworks Full time

    Job DescriptionJob DescriptionFoundation Support Specialists, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in San Antonio, TX (Garden Ridge area). The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of...


  • garden city, United States Transdev Full time

    Job DescriptionDescription Hiring Immediately for a Contract Administrator. Annual Salary $100,000! Under direction of the Senior Director of Procurement, the Contract Administrator will select vendors and contractors via competitive solicitations for the purpose of awarding and managing public and private sector contracts for a wide variety of...


  • Garden City, United States Transdev Full time

    Job DescriptionDescription Hiring Immediately for a Contract Administrator. Annual Salary $100,000! Under direction of the Senior Director of Procurement, the Contract Administrator will select vendors and contractors via competitive solicitations for the purpose of awarding and managing public and private sector contracts for a wide variety of...

  • Contract Administrator

    3 months ago


    Garden City, United States Transdev Full time

    Description Hiring Immediately for a Contract Administrator. Annual Salary $100,000! Under direction of the Senior Director of Procurement, the Contract Administrator will select vendors and contractors via competitive solicitations for the purpose of awarding and managing public and private sector contracts for a wide...

  • Account Administrator

    1 month ago


    Garden City, United States Blue Cross and Blue Shield of Kansas Full time

    Join us as an Account Administrator (AA) in Garden City, where you will immerse yourself in our office environment five days a week. As the sole member of our Garden City office, you'll take charge and drive initiatives forward with your self-directed approach. You'll collaborate closely with sales representatives to manage employer group prospecting,...

  • Contract Administrator

    3 months ago


    Garden City, United States Transdev Full time

    Job DescriptionDescription Hiring Immediately for a Contract Administrator. Annual Salary $100,000! Under direction of the Senior Director of Procurement, the Contract Administrator will select vendors and contractors via competitive solicitations for the purpose of awarding and managing public and private sector contracts for a wide variety of commodities,...


  • Winter Garden, United States Community Health Centers Full time $20

    A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.  Top Reasons to Work at Community Health Centers:No weekends for the majority of our centers, 10 Paid Holidays and early Fridays.A great benefits package...


  • Garden City, Michigan, United States Holistic Home Healthcare Full time

    Job DescriptionPosition Overview:The Healthcare Administrative Coordinator plays a vital role in ensuring the smooth operation of our healthcare services. This position involves a variety of administrative tasks that support both patients and healthcare providers.Key Responsibilities:- Manage incoming calls, schedule appointments, and assist with patient...