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Accounts Payable Specialist I

2 months ago

Lincoln, United States San Francisco Bay Coffee Full time
Job DescriptionJob Description

Benefits: Medical, Vision, Dental, 401K, Life Insurance, Health Savings Account, Costco Membership Reimbursement and 40% off Employee Discount

Here at San Francisco Bay Coffee, our mission is to cultivate unrivaled quality, strong partnerships and sustainable practices by pouring our hearts into every cup. Come join us in making San Francisco Bay Coffee the most loved coffee in the world

About San Francisco Bay Coffee:

Established in 1979, San Francisco Bay Coffee operates as a family-owned coffee company in its third generation focused on innovation and sustainability. San Francisco Bay Coffee has an international network of over 32,000 farmers and treats all its suppliers as extended members of the family. They offer a variety of coffee products sourced from farms worldwide, including One Cup and a range of bag sizes, all at various roast levels. The brand also sells coffee related merchandise. San Francisco Bay Coffee sell via the following channels: club, regional and national grocery stores, and online. San Francisco Bay Coffee is committed to sustainable and eco-friendly farming and production. The San Francisco Bay Coffee family has maintained a tradition of quality and exceptional service since their inception. They have cemented their reputation as experts in the coffee world by spearheading innovation to create a high quality and affordable coffee product.

Job Summary:

The Accounts Payable Specialist I is responsible for accounts payable activities including review, preparation, and maintenance of all records and the processing of associated A/P payments.

Responsibilities:

Green Accounts Payable

  • Process Green Coffee related invoices. This includes but is not limited to Green Coffee, Ocean Freight, Trucking, Customs, Storage, Demurrage, Detention, and Sampling
  • Answer inquiries from vendors, suppliers, and employees, and research discrepancies
  • Process invoices and check requests using ERP Financial system
  • Match invoices to POs in our financial system and investigate any invoice discrepancies with the PO
  • Assist with processing employee expense reimbursements
  • Assist in the processing of the corporate credit card and expense reimbursement program on the WellsOne platform
  • Filing as necessary

Administrative and Processing

  • Answer inquiries from vendors, suppliers, and employees, and research discrepancies
  • Process invoices and check requests using ERP Financial system
  • Match invoices to POs in our financial system and investigate any invoice discrepancies with the PO
  • Assist with processing employee expense reimbursements
  • Assist in the processing of the corporate credit card and expense reimbursement program on the WellsOne platform
  • Filing as necessary

Accounting and Finance

  • Assist with maintaining vendor W9 records to allow for proper 1099 issuance at year-end
  • Support deliverables for annual financial audits
  • Process weekly and on demand check runs attaching the proper documentation required for approval
  • Prepare and process check deposits
  • Assist in monthly and yearly close process
  • Other duties as assigned

Follow all company procedures and policies, especially with respect to Safety, Food Safety, and Good Manufacturing Practices (GMP).

Education and Experience

  • HS Degree or Equivalent - Required
  • College Degree in Accounting or similar field – Preferred
  • Minimum of 2 years accounts payable experience

Requirements

  • Must be proficient in MS Excel, Word, with strong computer skills
  • Requires strong communication skills, verbal and written
  • Strong Organizational Skills
  • Ability to work efficiently and productively in a multi-task environment independently with minimal supervision
  • High level of integrity and dependability with a strong sense of urgency and results oriented
  • Ability to maintain a high degree of confidentiality
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Excellent attention to detail and accuracy in work with the ability to prioritize and balance deadlines

Pay Rate: $27.00 - $30.00

Job Type: Full Time

Work Location: Lincoln, CA

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Fair Chance Act

San Francisco Bay Coffee will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if San Francisco Bay Coffee is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right's Department Fair Chance Act | CRD (ca.gov) webpage.