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Accounts Payable Assistant

2 months ago

Lincoln, United States sgsconsulting Full time
Job DescriptionJob Description

Job description

Title: Accounts Payable Representative I

POSITION PURPOSE:

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

Tasks:

• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.

• Data input vendor invoices, debit, and credit memos manually and in upload. Edit batches for accuracy and completeness, release approve batches to post to AP.

• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.

• Prepare checks for mailing and overnight delivery.

• Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.

• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

• Performs other relevant job duties as required.

Requirements:

• Education/ Certifications: (Required & Preferred)

High school graduate

Any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties

Associate’s degree in accounting or relevant work experience which demonstrates the knowledge, skills, and abilities to perform duties

Experience:

• One year of experience in Accounts Payable processing

• Multiple Systems experience helpful

Knowledge:

• Basic understanding of accounting, reconciliations, and Accounts Payable functions

• Additional training in bookkeeping concepts and procedures preferred

• Working knowledge of MS Office Suite (Outlook and Excel Required)

Skills/ Abilities:

• Strong administrative skills including attention to detail, organization

• Ability to communicate well verbally and in writing with internal departments, vendors, and customers

• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly

• Self-starter who takes initiative

Ability to maintain a high degree of confidentiality

Company DescriptionSoftware Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.

SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.

SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.Company DescriptionSoftware Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.\r
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SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.\r
\r
SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.