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Accounts Payable Specialist

2 months ago

San Antonio, United States The Midtown Group Full time $18 - $25
Job DescriptionJob Description

Our client, a well-respected San Antonio Utility Company, is seeking an Accounts Payable Specialist to join its team on a contract basis. This would be an onsite role

The Accounts Payable Specialist is responsible for the payment of invoices and contracts to vendors in a timely manner. This position is also responsible for researching all invoice discrepancies, matching invoices to checks and performing verification duties on a weekly basis.

MINIMUM REQUIREMENTS

· High School Diploma or GED.

· Two years’ experience performing accounts payable procedures.

· Familiarity with an automated accounts payable system.

· Ten key by touch.

· Working knowledge of Microsoft Office software (Word & Excel).

· Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.

  1. Name of Supervisor: The Accounts Payable Supervisor is Nadine Raggio.:
  • Ability to review, reconcile, and pay an average of 150+ invoices per week via an Excel upload
  • Ensure invoices are processed according to payment terms and discount opportunities
  • Verifies vendor accounts by reconciling monthly statement and related transactions to minimize delinquency
  • Utilize Adobe renaming plug in to electronically save invoice documentation
  • Establish internal/external vendor relationships
  • Proficient in Microsoft Windows 11 Enterprise and Microsoft 365
  • Minimum two years of experience in accounts payable (or accounts receivable)
  • Preferred experience in Infor’s Financial & Supply Management Portal (Infor OS Portal)
  • Ability to effectively communicate via multiple channels (in person, by phone, via email, and collaboration apps)

 

  1. Please send at least 5 resumes to Nadine Raggio, nadine.raggio@saws.org and Zitra Valenzuela, zitra.valenzuela@saws.org no later than Thursday, August 29, 2024 at 5 pm.

 

ESSENTIAL FUNCTIONS

· Researches invoice discrepancies, and initiates corrections as needed for proper payment.

· Inputs and retrieves invoice data for payment to vendors to comply with payment terms and deadlines.

· Monitors and researches questionable charges to ensure compliance with SAWS policies and procedures.

· Identifies duplicate payments and reports excessive payments to vendors that are purchase order applicable.

· Opens, date stamps, and sorts all mail received to prepare for processing.

· Matches invoices, board resolutions, and other necessary documents to check for submittal to Treasury Dept.

· Notifies key personnel in various departments to clear budgetary control queue screens on a daily basis.

· Prepares manual checks and enters information into the accounts payable system.

· Acts as Procurement Card Administrator Backup when needed.

· Establishes and maintains effective working relationships with internal and external users.

· Performs other duties as assigned.

 

DECISION MAKING

· This position receives general supervision.

 

JOB DIMENSIONS

· Contact with internal and external customers and vendors.

· Responsible for handling over 600 vendors and monthly processing of 2,000 invoices.

· Communicates effectively, verbally and in writing.