Assistant Controller

Assistant Controller w/CPA and GAAP

Administrative/Technical/Service

• Oversee and supervise daily cash function including maintenance of wires file
• Liaison to Students Accounts Department and supervision of general ledger maintenance for all student activity in the
• general ledger including ensuring timely reconciliation of all accounts
• Supervise preparation of the allowance for doubtful accounts and project the bad debt expense for the fiscal year
• Oversee and supervise the Finance Grants Function including review of financial reports
• Oversee all Payroll Department functions to ensure consistent workflow and reporting
• Assist in the supervision of investment activity
• Oversee and supervise financial activities related to contributions and facilitate coordination with Student Advancement Office
• Provide support to the College Retirement Plan Administrator by coordinating the external audit and filings with the
• audit firm and record keepers, remitting employee contributions and assisting record keepers with disclosures
• Supervise accounting for all (Federal and Private) Loan Programs
• Assist in the maintenance of both the Financial Policy and finance staff desk references
• General Ledger Analysis
• Supervise preparation of audit and monthly schedules, analyses and reconciliations for areas supervised
• Supervise testing and system upgrades for areas overseen
• Review and approve all journal entries for areas supervised
• Coordinate review and remittance of Abandoned Property to NYS
• Perform other duties/projects as assigned

Organizational/Managerial

• Develops and implements initiatives to build the team, engage the department in the College community as a team
• member and build positive morale in the department
• Provides employees with clear expectations regarding organizational values and desired results, clear and honest
• performance feedback, suggestions for training, self-development and timely evaluations
• Conducts regular staff meetings and provides training to staff on a regular basis
• Develops goals, holds employees accountable for productivity goals and facilitates their development to meet those
• goals. Provides mentoring, coaching and training for employees to improve productivity
• Manages time and other resources to meet established short and long term goals within the agreed upon time frames
• Assesses departmental operations and policies to ensure optimal productivity and efficiency continuously
• Manages time and attendance of all employees
• Ensures clear, timely communications to others (both oral and written), particularly to those who will be affected by change. Listens to others carefully and attentively and encourages collaboration
• Builds effective formal and informal communication channels
• Maintains confidentiality in the management of information
• Demonstrates written and oral ability to deal with customers, supervisors, peers and subordinates as needed to do
• the job and resolve difficult situations
• Initiates actions that foster acceptance of organizational change and that build commitment to Department and College’s objectives
• Gather and analyze appropriate information and appropriately use the information as improvement benchmarks/metrics
• Demonstrates flexibility in the acceptance and completion of work assignments
• Service Orientation: Monitors employee productivity and customer service delivery of all staff and ensures that
• excellence is demonstrated in this area
• Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable time frame
• Demonstrates a professional, courteous, and respectful attitude in dealing with clients, staff and other members of the College community
• Managing the Environment: Maintains a work environment that is marked by respect for others; that values inclusiveness and builds workforce diversity; and that fosters cooperation and teamwork
• Is punctual and maintains a satisfactory attendance record. Is appropriately attired for the office
• Develops and maintains a cooperative, friendly and mutually supportive work environment for all staff. Uses resources wisely and effectively
• Collaborates and cooperates with other managers and departments
• Demonstrating Initiative: Identifies and initiates actions independently to support the vision, mission and objectives, and to resolve or avoid problems
• Effective in taking action without being told. Takes initiative in troubleshooting and completing tasks

Educational/Professional Development

• Identifies learning strengths and needs. Seeks to learn and continuously develop self by utilizing learning resources
• Provides training for staff as appropriate
• Policies and Procedures Compliance
• Complies with policies and procedures of the Department and the College including but not limited to the College’s Code of Conduct
• Identifies and reports gaps in policies and procedures to management
• Complies with all required training. Ensures that employees complete all required training
• Develops and implements initiatives to build the team, engage the department in the College community as a team
• member and build positive morale in the department
• Provides employees with clear expectations regarding organizational values and desired results, clear and honest
• performance feedback, suggestions for training and self development and timely evaluations
• Conducts regular staff meetings and provides training to staff on a regular basis
• Develops goals and holds employees accountable for productivity goals and facilitates their development to meet
• those goals. Provides mentoring, coaching and training for employees to improve productivity
• Manages time and other resources to meet established short and long term goals within the agreed upon time frames
• Assesses departmental operations and policies to ensure optimal productivity and efficiency continuously
• Manages time and attendance of all employees
• Ensures clear, timely communications to others (both oral and written), particularly to those who will be affected by
• change. Listens to others carefully and attentively and encourages collaboration
• Builds effective formal and informal communication channels
• Maintains confidentiality in the management of information
• Demonstrates written and oral ability to deal with customers, supervisors, peers and subordinates as needed to do
• the job and resolve difficult situations
• Initiates actions that foster acceptance of organizational change and that build commitment to Department and College’s objectives
• Gather and analyze appropriate information and appropriately use the information as improvement benchmarks/metrics
• Demonstrates flexibility in the acceptance and completion of work assignments

EXPERIENCES AND/OR SKILLS REQUIRED

• Minimum five years of Accounting, Auditing or Finance experience
• Public Accounting experience or CPA preferred
• Strong knowledge of general accounting
• Detail oriented and strong analytical and arithmetical skills
• Demonstrated knowledge of Federal and State Rules and Regulations a plus
• Strong written & oral communication skills and ability to interact well with diverse internal (faculty, staff, etc.) and external (vendors, funders, etc.) College community
• Proficiency in Microsoft Office particularly Excel, Word and Powerpoint
• Prior management experience preferred
• Ability to work independently at a high level of responsibility. Knowledge of Banner (College’s ERP system) and related softwares preferred
• EXPERIENCE IN NON-PROFIT AND/OR HIGHER EDUCATION PREFERED
• STRONG EXPERIENCE WITH GRANTS