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Assistant Controller w/CPA and GAAP

3 months ago

White Plains, United States Classic Westchester Full time
Job DescriptionJob Description

Administrative/Technical/Service

  • Oversee and supervise daily cash function including maintenance of wires file
  • Liaison to Students Accounts Department and supervision of general ledger maintenance for all student activity in the
  • general ledger including ensuring timely reconciliation of all accounts
  • Supervise preparation of the allowance for doubtful accounts and project the bad debt expense for the fiscal year
  • Oversee and supervise the Finance Grants Function including review of financial reports
  • Oversee all Payroll Department functions to ensure consistent workflow and reporting
  • Assist in the supervision of investment activity
  • Oversee and supervise financial activities related to contributions and facilitate coordination with Student Advancement Office
  • Provide support to the College Retirement Plan Administrator by coordinating the external audit and filings with the
  • audit firm and record keepers, remitting employee contributions and assisting record keepers with disclosures
  • Supervise accounting for all (Federal and Private) Loan Programs
  • Assist in the maintenance of both the Financial Policy and finance staff desk references
  • General Ledger Analysis
  • Supervise preparation of audit and monthly schedules, analyses and reconciliations for areas supervised
  • Supervise testing and system upgrades for areas overseen
  • Review and approve all journal entries for areas supervised
  • Coordinate review and remittance of Abandoned Property to NYS
  • Perform other duties/projects as assigned

Organizational/Managerial

  • Develops and implements initiatives to build the team, engage the department in the College community as a team
  • member and build positive morale in the department
  • Provides employees with clear expectations regarding organizational values and desired results, clear and honest
  • performance feedback, suggestions for training, self-development and timely evaluations
  • Conducts regular staff meetings and provides training to staff on a regular basis
  • Develops goals, holds employees accountable for productivity goals and facilitates their development to meet those
  • goals. Provides mentoring, coaching and training for employees to improve productivity
  • Manages time and other resources to meet established short and long term goals within the agreed upon time frames
  • Assesses departmental operations and policies to ensure optimal productivity and efficiency continuously
  • Manages time and attendance of all employees
  • Ensures clear, timely communications to others (both oral and written), particularly to those who will be affected by change. Listens to others carefully and attentively and encourages collaboration
  • Builds effective formal and informal communication channels
  • Maintains confidentiality in the management of information
  • Demonstrates written and oral ability to deal with customers, supervisors, peers and subordinates as needed to do
  • the job and resolve difficult situations
  • Initiates actions that foster acceptance of organizational change and that build commitment to Department and College's objectives
  • Gather and analyze appropriate information and appropriately use the information as improvement benchmarks/metrics
  • Demonstrates flexibility in the acceptance and completion of work assignments
  • Service Orientation: Monitors employee productivity and customer service delivery of all staff and ensures that
  • excellence is demonstrated in this area
  • Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable time frame
  • Demonstrates a professional, courteous, and respectful attitude in dealing with clients, staff and other members of the College community
  • Managing the Environment: Maintains a work environment that is marked by respect for others; that values inclusiveness and builds workforce diversity; and that fosters cooperation and teamwork
  • Is punctual and maintains a satisfactory attendance record. Is appropriately attired for the office
  • Develops and maintains a cooperative, friendly and mutually supportive work environment for all staff. Uses resources wisely and effectively
  • Collaborates and cooperates with other managers and departments
  • Demonstrating Initiative: Identifies and initiates actions independently to support the vision, mission and objectives, and to resolve or avoid problems
  • Effective in taking action without being told. Takes initiative in troubleshooting and completing tasks

Educational/Professional Development

  • Identifies learning strengths and needs. Seeks to learn and continuously develop self by utilizing learning resources
  • Provides training for staff as appropriate
  • Policies and Procedures Compliance
  • Complies with policies and procedures of the Department and the College including but not limited to the College's Code of Conduct
  • Identifies and reports gaps in policies and procedures to management
  • Complies with all required training. Ensures that employees complete all required training
  • Develops and implements initiatives to build the team, engage the department in the College community as a team
  • member and build positive morale in the department
  • Provides employees with clear expectations regarding organizational values and desired results, clear and honest
  • performance feedback, suggestions for training and self development and timely evaluations
  • Conducts regular staff meetings and provides training to staff on a regular basis
  • Develops goals and holds employees accountable for productivity goals and facilitates their development to meet
  • those goals. Provides mentoring, coaching and training for employees to improve productivity
  • Manages time and other resources to meet established short and long term goals within the agreed upon time frames
  • Assesses departmental operations and policies to ensure optimal productivity and efficiency continuously
  • Manages time and attendance of all employees
  • Ensures clear, timely communications to others (both oral and written), particularly to those who will be affected by
  • change. Listens to others carefully and attentively and encourages collaboration
  • Builds effective formal and informal communication channels
  • Maintains confidentiality in the management of information
  • Demonstrates written and oral ability to deal with customers, supervisors, peers and subordinates as needed to do
  • the job and resolve difficult situations
  • Initiates actions that foster acceptance of organizational change and that build commitment to Department and College's objectives
  • Gather and analyze appropriate information and appropriately use the information as improvement benchmarks/metrics
  • Demonstrates flexibility in the acceptance and completion of work assignments

EXPERIENCES AND/OR SKILLS REQUIRED

  • Minimum five years of Accounting, Auditing or Finance experience
  • Public Accounting experience or CPA preferred
  • Strong knowledge of general accounting
  • Detail oriented and strong analytical and arithmetical skills
  • Demonstrated knowledge of Federal and State Rules and Regulations a plus
  • Strong written & oral communication skills and ability to interact well with diverse internal (faculty, staff, etc.) and external (vendors, funders, etc.) College community
  • Proficiency in Microsoft Office particularly Excel, Word and Powerpoint
  • Prior management experience preferred
  • Ability to work independently at a high level of responsibility. Knowledge of Banner (College's ERP system) and related softwares preferred
  • EXPERIENCE IN NON-PROFIT AND/OR HIGHER EDUCATION PREFERED
  • STRONG EXPERIENCE WITH GRANTS